6 August 2026 - DRAFT Extra-ordinary Meeting
Ruskington Parish Council
Minutes of an extra-ordinary meeting of Ruskington Parish Council held on Thursday 6 August 2026 at the Parish Office, 7-9 High Street North, Ruskington, NG34 9DY at 6pm.
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Present: |
Chairman |
Cllr O Ditch |
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Vice-chairman |
Cllr M Trolley |
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Councillors: |
Cllr D Conway, Cllr P Cunningham, Cllr S Follows, Cllr B Harrison, Cllr S Hislop, |
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Also, in attendance: |
Mrs Kathryn Locke – Clerk to Council |
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Apologies: |
Cllr Bain, Cllr Jennings |
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Absent |
Cllr Sheldon |
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No members of the public or press were in attendance.
The Chairman opened the meeting at 6.58pm, welcomed the delegates and explained that that the extra-ordinary meeting had been called to consider the contract for the pavilion renovation.
1. Apologies for absence.
Cllr Bain and Cllr Jennings were unable to attend the meeting and had sent valid apologies.
Cllr Sheldon was absent from the meeting.
Action: The Council RESOLVED to approve Cllr Bain and Cllr Jennings’ apologies. Proposed by Cllr Hislop, seconded by Cllr Cunningham and approved unanimously.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
None were declared.
3. To approve the notes of the Ruskington Parish Council meeting held on Tuesday 14 July 2026 as accurate Minutes.
Action: The Council RESOLVED to approve the notes of the meeting held on 14 July 2016 as accurate Minutes. Proposed by Cllr Hislop, seconded by Cllr Cunningham and approved with six votes for and one abstention. (Councillor had not been present at the meeting.)
4. To approve any payments made and consider any invoices for payment received since the last meeting on 14 July 2026.
These had been circulated prior to the meeting.
Action: The Council RESOLVED to approve all the payments made and the invoices received for payment. Proposed by Cllr Trolley, seconded by Cllr Harrison and approved unanimously.
5. To approve the Terms of Reference (TOR) for the Recreation Committee, as recommended by the Committee, to enable them to make decisions for the use of Parkfield facilities.
The TOR was reviewed and amendments were agreed and made at the meeting.
Action: The Council RESOLVED to approve and adopt the revised Terms of Reference. Proposed by Cllr Trolley, seconded by Cllr Hislop and approved unanimously.
6. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the contractual matter below.
Action: The Council RESOLVED to exclude the public and press whilst the legal contract below was considered. Proposed by Cllr Trolley, seconded by Cllr Harrison and approved unanimously.
7. To consider the draft contract for the renovation of Parkfield pavilion and agree any actions and expenditure.
The Clerk had prepared a draft lease which had been circulated prior to the meeting.
The Council considered each clause of the contract in detail. Revisions were agreed and made, and replications were removed from the draft at the meeting.
Action: The Council RESOLVED to approve the revised contract. Proposal by Cllr Conway, seconded by Cllr Hislop and approved unanimously.
The contract to be sent to the contractor for their review and for signing if they agreed with the document.
The Chairman closed the meeting at 8.01pm.