3 April 2023 - Estate Management Committee
Ruskington Parish Council
Minutes of an Estate Management Committee meeting held on Monday 3 April 2023 at the Parish Office at 7pm.
Present: Cllr P Cunningham (Chairman of Committee), Cllr O Ditch, Cllr Trolley, Cllr Tomlinson
Also in attendance: Kirsty Sinclair, (RFO and Deputy Clerk); Kathryn Locke (Clerk to Council)
Apologies: Cllr Cox, Cllr Tonge
No members of the public or press were present.
The Chairman opened the meeting at 7.10pm.
1. To receive and accept apologies.
Cllr Cox and Cllr Tonge were not present at the meeting and had sent valid apologies.
Action: The Committee unanimously RESOLVED to accept Cllr Cox and Cllr Tonge’s apologies.
2. Receive declarations of interest and consider applications for dispensations in relation to DPIs.
None were declared at this time.
Cllr Ditch joined the meeting at 7.15pm.
3. To approve the notes of the last meeting held on 23 March 2023 as accurate Minutes.
Action: The Committee RESOLVED to approve the notes as accurate Minutes, with two abstentions. (Not present at the previous meeting.)
The Chairman signed the Minutes.
4. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual matters.
Action: The Committee RESOLVED to exclude the public and press.
The Chairman close the meeting at 7.16pm. The meeting reconvened at 7.16pm.
5. To review the information requested from the tender applicants following the committee meeting held on 23 March 2023.
All contractors had supplied the requested information which was scrutinised by the Committee.
6. To agree the contractor for the project management and building works for recommending to Council at its meeting on 11 April 2023.
Action: The Committee unanimously RESOLVED the contractor to recommend to Council to act as project manager and carry out the building works. This was subject to considered amendments being made to the specification to ensure the work remained in budget.
7. To agree a date for the next committee meeting.
A Committee meeting to be arranged for the end of April.
The Chairman closed the meeting at 7.59pm.