20 January 2026 - DRAFT Estate Management & Planning Committee
Ruskington Parish Council
DRAFT Minutes of an Estate Management and Planning Committee meeting held on Tuesday 20 January 2026 at the Parish Office at 12 noon.
Present: Cllr M Trolley (Chairman of Committee), Cllr O Ditch, Cllr S Hislop, Cllr D Conway, Cllr Cunningham.
Also in attendance: Kathryn Locke (Clerk to Council)
Apologies: None.
No members of the public were present.
The Chairman opened the meeting at 12.04pm.
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
All Committee members were present.
2. To receive declarations of interest and consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011.
None were declared at this time.
3. To approve the notes of the committee meeting held on Wednesday 3 December 2025 as accurate Minutes.
Action: The Committee RESOLVED to approve the notes of the meeting held on 3 December 2025 as accurate Minutes. Proposed by Cllr Trolley, seconded by Cllr Hislop and approved with four votes for and one abstention (had not been present at the previous meeting.)
The Chairman signed the Minutes.
4. To consider setting up Estates & Planning Committee Pavilion Working Party to specifically liaise on the pavilion refurbishment with the architect, Clerk, and appropriate advisers to produce Pavilion Refurbishment & Community Cafe Tender Document/s.
The project was discussed at length, including the heating and insulation requirements for the building, and questions were raised. Cllr Cunningham provided the history of the building and its last refurbishment.
Action: The Committee RESOLVED to set up a Pavilion Working Party. Cllr Conway was appointed to lead the Working Party Meetings. Membership to the Working Party would be open to all interested Councillors, and appropriate advisers. Proposed by Cllr Trolley, seconded by Cllr Hislop and approved unanimously.
4.1. If approved, to consider/agree a date for the Working Party Meeting.
Action: The Clerk to invite the architect to the initial meeting. The date and time would depend on the architect’s availability. Meetings would take place as frequently as required. A draft of the tender documents to be available for the Committee to review at its next meeting scheduled for 3 March 2026.
5. To consider the specification for the pavilion renovation project.
Action: The specification for the pavilion project to be prepared by the Pavilion Working Party for review by the Committee at its next meeting scheduled for 3 March 2026.
6. To draft the tender documents for recommending to Council at its meeting on 10 February 2026.
Action: The Pavilion Working Party to draft the tender documents for review by the Committee at its next meeting scheduled for 3 March 2026.
7. To consider any planning applications received from NKDC since the Council meeting held on 13 January 2026.
The following new application and notice of an amendment to an application had been received from NKDC Planning.
- Planning Application Reference: 26/0021/HOUS
Proposal: Single storey rear extension and conversion of existing garage with wrap around hipped roof.
Location: 28 Cliffe Avenue Ruskington Sleaford Lincolnshire NG34 9AU
Action: The Committee had no objections to this application.
- Planning Application Reference 25/1557/HOUS
Town & Country Planning Act 1990 Planning Application: Notification of Local Councils – Receipt of amended details.
Proposal: Conversion and extension of existing detached garage to form annex ancillary to the existing dwelling.
Location: 136 Westcliffe Road Ruskington Sleaford
Action: The Committee reviewed the amendments which were for Council’s information only.
8. To confirm the date of the next Committee meeting as Tuesday 3 March 2026 at 6.30pm.
Action: The date and time of the next meeting were confirmed as Tuesday 3 March 2026 at 6.30pm.
The Chairman closed the meeting at 12.58pm.