12 May 2026 - Annual Meeting of Council
NOTICE OF THE ANNUAL MEETING OF RUSKINGTON PARISH COUNCIL
Dear Councillor,
You are hereby summoned to attend the Annual Meeting of Ruskington Parish Council which will be held on Tuesday 12 May 2026 at The Winchelsea Centre at 7.00pm. Members of the public and press are welcome to attend. This meeting incorporates the ordinary meeting for May 2026.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Prior to the start of the Annual Meeting of Ruskington Parish Council, members of the public and press may ask questions or make short statements to the Parish Council. If you are unable to attend the meeting, a question or statement can be submitted beforehand by emailing Clerk no later than seven days in advance of the meeting – clerk@ruskington-pc.gov.uk
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Signed: K H Locke Clerk to Ruskington Parish Council |
K H Locke
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Dated: 7 May 2026 |
Public session (no longer than 15 minutes)
Chairman – Role of a Councillor and Code of Conduct reminders, Nolan Principles - Members are reminded of the Nolan Principles which underpin the Council’s Code of Conduct - selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
Agenda
1. To elect a Chairman for the civic year.
2. To receive a Declaration of Acceptance of Office of Chairman for Ruskington Parish Council.
3. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
4. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
5. To approve as a correct record the notes of the meeting held on Tuesday 14 April 2026.
6. To elect a Vice- Chairman for the civic year.
7. To receive information on resignations from Ruskington Parish Council and an update on co-option to Council.
8. To receive the District and County Councillors’ reports – for information only.
8.1. To raise any Highway issues with County Councillor Wright.
9. To agree the Committees and Working Groups of Council
9.1. To appoint members to serve on Committees and Working Groups of Council as required.
10. Appointment of representatives to outside bodies: -
10.1. Ruskington Emergency Plan Committee
10.2. Ruskington Village Hall Management Committee
10.3. Ruskington Area Veteran’s Group
10.4. Ruskington Medical Centre Patient Participation Group
11. Financial Matters.
11.1. To nominate and approve the bank signatories.
11.2. To approve the payments made and consider the invoices for payment received since the meeting held on 14 April 2026.
11.3. To consider /approve the bank reconciliations for April 2026 and the end of year bank reconciliation for FY 2025-2026.
11.4. To consider/ approve the asset register as recommended by the Finance Committee
11.5. To receive the internal audit report and consider any recommendations.
11.6. To receive a financial report for April 2026 from the RFO.
11.7. To consider the Finance Committees recommendation to award grant funding/donations to eligible community groups twice a year (April and November) rather than annually in October.
11.8. To consider the CIL reporting form as recommended by the Finance Committee prior to submitting to NKDC.
11.9. To consider Council’s insurance requirements following review by the Finance Committee (Renewal due 1 June 2026).
11.10. To consider the Finance Committee’s recommendations following its review of the Bowls Club business case for claiming part of the s106 fund.
12. Consider /approve of the following Terms of Reference and policies and consider any amendments recommended: -
12.1. Standing Orders as recommended by the Finance Committee
12.2. Financial Regulations as recommended by the Finance Committee
12.3. Risk management Scheme as recommended by the Finance Committee
12.4. Code of Conduct (This is the NKDC adopted document. No notification of amendment has been received.)
12.5. Terms of Reference for:
a. Finance Committee
b. The Chairman
b. The Vice-Chairman
c. Delegates to outside agencies
12.6. Grants & Donations Policy as recommended by the Finance Committee.
12.7. Data Processing Road Map (Assertion 10 requirement for audits) as recommended by the Finance Committee.
12.8. Horseshoe Hollow management plan following revision and recommendation by the Recreation and Environment Committee.
12.9. DRAFT -Procurement Act 2023 Conflicts Assessment.
13. To receive the Clerk’s report (for information only)
14. To consider the requirement to focus on completing current projects before commencing any new projects. (Current projects include: the 4G surface for the MUGA, the conservation area, Hillside play area, the pavilion refurbishment including the overflow carpark, and the s106 claim.)
15. To finalise the arrangements for the Annual Parish Meeting (meeting of the electorate hosted by the Chairman) on Tuesday 26 May 2025 commencing at 4pm at Ruskington Methodist Church, including the information to be displayed and councillor roles for the event. The meeting proper starts at 6.30pm.
16. To receive / consider the recommendations of the s106 Evaluation Working Party and Finance Committee regarding eligible projects for the s106 claim that benefit the majority of the residents.
16.1. To agree the most beneficial projects and agree any next steps.
17. To receive a report and recommendations from the Recreation & Environment Committee following its meeting on 5 May 2026.
17.1. To consider the Committee’s response to the special motion concerning Hillside play area, and any recommendations made.
18. Events and to receive a report and recommendations from the Events Committee – Cllr Harriosn.
18.1. To agree a date for the next community litter pick and confirm the councillor to lead the event.
18.2. To receive feedback from the Events Committee following the Duck Hunt and Party in the Garden on 4 May 2026 – Cllr Harrison
19. Estate Management & Planning Committee
19.1. To receive an update on the pavilion project and tender process – Cllr Conway
19.1.2. To appoint impartial Members to the tender assessment panel (assessment w/c 29 June 2026)
19.2. To receive an overview of planning applications. - Cllr Trolley. (Information previously circulated).
20. Correspondence (For correspondence not requiring a motion or financial decision, please see the Clerk’s report.)
20.1. To consider hosting an Evri locker near the pavilion or village hall following the loss of the locker at One Stop.
21. To receive Members’ Reports – for information only. (Any items raised for decision will appear on a future agenda for decision.)
22. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing, insurance matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
23. To receive an update and any recommendations from the HR Committee, including enrolment into the LGPS for eligible staff members, staff health and wellbeing, and the parish caretaker vacancy – Cllr Bain.
24. To consider the staff hours and the recommendation of the Finance Committee– Cllr Harrison
25. To receive an update on the insurance claim.
26. To receive information and an update on the bid to the Football Foundation for funding for a 4G pitch for the Parkfield MUGA, including the quotes for a maintenance programme if available, and agree the next steps.
End of agenda.