9 June 2026
NOTICE OF A MEETING OF RUSKINGTON PARISH COUNCIL
Dear Councillor,
You are hereby summoned to attend a meeting of Ruskington Parish Council which will be held on Tuesday 9 June 2025 at The Winchelsea Centre at 7.00pm. Members of the public and press are welcome to attend.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Prior to the start of the meeting, members of the public and press may ask questions on items on the agenda or make short statements to the Parish Council. If you are unable to attend the meeting, a question or statement can be submitted beforehand by emailing Clerk no later than seven days in advance of the meeting – clerk@ruskington-pc.gov.uk
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Signed: K H Locke Clerk to Ruskington Parish Council |
K H Locke
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Dated: 4 June 2026 |
Public session (no longer than 15 minutes)
Agenda
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
3. To approve the notes of the Annual Meeting of Ruskington Parish Council meeting held on Tuesday 12 May 2026 as accurate Minutes. (Please note, the extra-ordinary meeting called for 19 May 2026 was adjourned as it was inquorate. A new meeting date was not arranged.)
4. To receive the District and County Councillors’ reports – for information only.
4.1. To raise any Highway issues with County Councillor Wright. (Speeding on Springfield Road, road traffic safety issues and the number of accidents on Rectory Road, as reported by residents.)
5. To receive a report from the Flood Team at LCC, if available.
6. To receive an update on co-option to Council.
7. Financial matters
7.1. To approve the payments made and consider the invoices for payment received since the meeting held on 12 May 2026.
7.2. To receive the end of year internal audit report and consider any recommendations.
7.3. To complete via vote all statements of the Annual Governance Statement 2025/2026 (Section 1) of the Annual Governance and Accountability Return.
7.4. To complete via vote all statements of the Annual Governance Statement 2025/2026 (Section 1) of the Annual Governance and Accountability Return.
7.5. To approve via vote the Accounting Statements 2025/2026 (Section 2) of the Annual Governance and Accountability Return.
7.6. To agree the date to display the AGAR from and (must include the first fourteen days of July 2026).
7.7. To consider /approve the bank reconciliation for May 2026.
7.8. To receive a financial report for May 2026 from the RFO.
7.9. To consider ringfencing funds for recreation and play areas – Cllr Cunningham.
8. To consider the approval of the notes of former committees of Council as accurate Minutes, by the relevant committee members.
8.1. To approve the notes of the Recreation and Environment Committee meeting held on Tuesday 5 May as accurate Minutes.
8.2. To approve the notes of the Events Committee meeting held on Thursday 21 May 2026 as accurate Minutes.
9. To consider the structure of the Events and Recreation Committee and agree any actions including new committee or working party formations.
9.1. To consider re-naming the Environment, Estate Management & Planning Committee so it not so “wordy” but still reflects all its roles and responsibilities.
9.2. To appoint Members to serve on the standing committees and working groups of Council, as required.
9.3. To consider the co-option of a member of public to the most appropriate committee as a non-councillor member for sharing environmental and biodiversity advice and expertise.
9.4. To consider the co-option of members of public to the most appropriate committee as non-councillor members to support with the organisation of events.
10. To consider /approve of the following Terms of Reference and policies and consider any amendments recommended: -
10.1. Terms of Reference for the Recreation and Events Committee.
10.2. Draft Biodiversity and Environment Policy as recommended by the Environment, Estate Management & Planning Committee.
10.3. Safeguarding Policy as recommended by the HR Committee and agree the review date.
10.4. Lone working policy as recommended by the HR Committee and agree the review date.
11. To receive the Clerk’s report (for information only)
12. To receive any feedback received from the Annual Parish Meeting held on 26 May 2026.
13. To consider re-introducing the councillor surgeries on Friday mornings between 10am and 12 noon and agree any actions and expenditure - Cllr Conway.
14. To receive a report and recommendations from the Events & Recreation Committee following its meeting on 8 June 2026.
14.1. To consider the fees for hiring Parkfield facilities following requests from Pilgrim’s Europe to hold their centenary celebrations at Parkfield playing fields on either 21 or 30 August 2026, and a member of the public to hold a charity event on 4 July 2026, as recommended by the committee.
14.2. To review the Terms & Conditions for the day hire of the playing fields for events.
14.3. To receive an update on the Celebration of Youth Day and consider any actions and expenditure.
14.4. To consider /agree events and their dates for 2027.
14.5. To receive the outcome of the application to the Football Foundation for funding for a 4G surface for the MUGA, consider the Terms and Conditions, and agree the actions and any expenditure.
14.6. To consider making a formal claim to NKDC for s106 funding to cover the costs of the 4G pitch not covered by the Football Foundation, if applicable.
14.7. To consider the timings for the MUGA to be closed to the public on evenings and weekends to allow the facility to be hired by sports teams, if required.
14.8. To consider the recommended fees for the hire of the 4G pitch, if required.
14.9. To receive and consider the ongoing maintenance costs for the MUGA/4G pitch, and any future cost for informing the budget in FY 2027-2028.
14.10. To consider the recommendations of the Committee regarding the possible non-return of a signed lease agreement for the use of Parkfield facilities for a football tournament on 27/28 June 2026 (return required by 17 June 2026), and the non-return of a signed lease agreement for the 10-year non-exclusive lease of the playing fields from 1 April 2027.
14.11. To receive /consider an update on Hillside play area and correspondence from NKDC regarding a new lease agreement and consider any terms, actions, and expenditure.
14.12 To consider the recommendation from the Committee regarding the Bowls Club business plan and claim for part of the s106 funding.
15. To receive an update and recommendations from the Environment, Estate Management & Planning Committee - Cllr Trolley
15.1. To receive an overview of planning matters. - Cllr Trolley. (Information previously circulated).
15.2. To consider the recommendation to submit a Varcon planning application to NKDC to vary condition 4 of the Pavilion planning application (21/1453/FUL) and change the class of the pavilion from Class C (commercial) to Class F2 (community) at a cost of £304.00.
15.3. To receive an update on the pavilion tender process – Cllr Conway.
15.4. To consider the quotes for an asbestos R&D survey for the renovation of the pavilion.
16. Correspondence - For correspondence not requiring a motion or financial decision, please see the Clerk’s report.
16.1. To consider a subject access request for CCTV footage and the advice from the ICO, LALC and Breakthrough Communications and agree any actions.
16.2. To consider creating and locating a Little Free Library for Fen Road beside the letter box (subject to consent from LCC Highways) as suggested by a resident, and considering other possible locations, such as the community garden, and agree any actions and expenditure.
16.3. To consider correspondence regarding volunteering opportunities within the parish office.
17. To receive Members’ Reports – for information only. (Any items raised requiring a decision will appear on a future agenda for consideration.)
18. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
19. To receive an update and any recommendations from the HR Committee, staff health and wellbeing and agree any actions and expenditure. – Cllr Hislop.
20. To consider the appointment of a Parish Caretaker following interviews held on 3 and 4 June 2026 – Cllr Conway.
End of agenda.
Ruskington Parish Council
The Parish Office, 7-9 High Street North, Ruskington, Sleaford, Lincolnshire, NG34 9DY
Tel: 01526 834483 Email: clerk@ruskington-pc.gov.uk
Chairman of Council – Cllr O Ditch I Clerk to the Council - Mrs Kathryn Locke I RFO - Miss Kirsty Sinclair