24 February 2025 - Pavilion Working Party Meeting Report
Report from a meeting of the Pavilion Project Working Party on Tuesday 24 February 2026 at 10.30am at Ruskington Parish Office.
Present: Cllr Conway (Lead for the Pavilion Project), Cllr Sheldon, Cllr Hilsop, Cllr Cox, Cllr Cunningham, Kathryn Locke (Clerk to Council)
Cllr Conway opened the meeting at 10.33am
1. Apologies.
Cllr Ditch.
2. Declarations of interest on any items on the agenda.
None declared at any time.
3. To receive an update on the pavilion project.
Cllr Conway presented a brief overview of the project and his involvement as the lead of the project and working party as appointed by the Estate Management and Planning Committee. The project was almost at the tender stage. Dr Cotter had advised that the 30-year environment management plan would be available by mid-March 2026.
4. To consider the architect’s plans and agree any amendments for Building Control for recommending to the Estate Management & Planning Committee on 3 March 2026.
The plans had been circulated prior to the meeting, were available at the meeting and were discussed. The serving hatch, the need for separate changing facilities for match officials and separate male/ female changing facilities in the external changing room were considered. Recommendations included keeping the serving hatch opening as it was at present (rather than up and over) as this would not impact on the use of the kitchen workspace. Hooks and a chair to be made available in the external access disabled toilet so it could utilised as an official’s changing room, or a female changing room, if required. Using a stud wall to create a separate female changing area in the changing room was thought useful until the changing rooms could be renovated. Heating and provision of the hot water for the pavilion would require research and costing if gas was not to be used. Advice to be sought from the supplier of the solar panels situated on the changing room roof to see if these would cope with a café. Under-floor heating and ground source heat pumps were considered for further investigation.
5. To consider the specification for the pavilion renovation for recommending to Council on 10 March 2026.
This was considered at length with item 4, above, and suggestions were made. Items included high quality CCTV cameras, sockets, a commercial kitchen, durable, non-slip flooring with a long quarantine, space for a large wall hung TV, a Merrychef oven, and a dishwasher.
6. To consider the draft tender documents for recommending to Council on 10 March 2026.
Cllr Conway had circulated draft tender documents to the committee prior to the meeting, and these were available at the meeting. It was agreed that Cllr Conway, Cllr Cunningham and the Clerk would meet at 2pm on Tuesday 26 February 2026 at the Parish Office to discuss and make revisions for presenting to the Estate management and Planning Committee at its next meeting on 3/3/2026 for further review.
7. To agree the date and time for the next working party meeting.
A further meeting was not considered a requirement at this time.