Terms of Reference - Recreation Committee
Name: Recreation Committee
Status: A standing committee subject to the rules of the
Council’s Standing Orders.
Areas of Responsibility:
1. The management of the Council’s recreation, sports, and play areas, and play equipment. This includes devolved powers to approve applications to use the sports and recreational facilities, and to consider fees, hire agreements, and terms and conditions for use of the recreational facilities.
2. To consider the environmental impact of all projects and actions pertaining to the Committee, explore ways to improve the environment and improve biodiversity, and create an environment impact statement for all recreation and play projects.
3. Liaising with the Parish Clerk, RFO, community and sporting organisations, and other agencies.
4. Ensuring that all recreation and play facilities are maintained in compliance with statutory safety regulations.
5. Investigating potential areas for improving recreational, leisure and play facilities to enhance village life.
6. Suggesting and exploring the feasibility of recreational, sport, and leisure projects, including financial cost, staff requirement, equipment requirements and making recommendations to Council.
7. Spending, within its allocated annual budget, money on recreation projects and play equipment as previously agreed by Council, and on identified routine maintenance.
Committee Membership
All members of the Parish Council are eligible to become members.
Members of external organisations and volunteers are eligible to be co-opted.
External organisations and non-councillor members cannot vote and must leave the meeting for closed session.
Quorum
A Quorum shall be three or one-third of the total councillor membership, whichever is the greater.
Meetings
The Committee shall meet four times per year, or more frequently as required.
Chairman
At the first committee meeting following the Parish Council’s Annual Meeting, a Chairman and Vice Chairman shall be elected.
The Chairman shall be responsible for:
1. The conduct of meetings.
2. Presenting reports and the minutes of committee and working party meetings to full Council and seeking approval of proposals made.
3. Working with the Responsible Finance Officer (RFO) to ensure committee expenditure is within budget.
4. Working with the RFO to prepare a budget for the next Financial Year.
5. Ensuring that Council’s policy for Health and Safety and inspections of the play equipment and the Environment Policy are maintained.
6. Ensuring the recreation, sports and play areas are maintained to an acceptable standard.
7. Ensuring the Clerk and Chairman of Council are kept informed of all matters relating to the Recreation Committee (in their absence the Deputy Clerk/RFO and Vice-Chairman).
8. The Chairman of the Committee, or a representative, shall be a member of the Finance and Governance committee.
Revised and adopted by Council on 6 August 2026 Min ref: 5, page, 52-2026-EOM