30 June 2020 - Annual Meeting of the Parish Council
Minutes of the Annual Meeting of Ruskington Parish Council held remotely on Tuesday 30 June 2020 at 7pm via Microsoft 365 Teams
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Present: |
Chairman |
Cllr Conway |
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Councillors:
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P Cunningham, P N Dean, C Fryer, S Johnstone, S Tonge, M Trolley, K White, R Langley, |
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Also in attendance: |
Mrs Kathryn Locke (Clerk to the Parish Council), Miss Kirsty Sinclair (RFO), D/Cllr Boston, D/Cllr Wright |
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Absent: |
Cllr Rawlings |
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No members of the public were in attendance.
Following the resignation of the outgoing Chairman, P. Reed, Cllr Conway as Vice-Chairman of the Parish Council opened the meeting at 7.01pm.
1. Election of Chairman for the ensuring year.
A nomination had been received for Cllr Conway.
Action: The Council unanimously RESOLVED to elect Cllr Graham Conway as Chairman of the Parish Council for year 2020-2021
2. Declaration of Acceptance of Office of Chairman for Ruskington Parish Council.
Due to the meeting being held remotely, the declaration was to be signed in the presence of the Clerk at the earliest opportunity.
3. Election of Vice- Chairman for the ensuring year.
A nomination for Cllr Dixon had been received. As Cllr Dixon did not wish to stand, this position remains vacant.
4. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
Cllr Rawlings was not present at the meeting and no apologies had been received.
5. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs.
None were made at this time.
6. Appointment of members to serve on Committees and Working Groups of Council:-
6.1. To consider the co-option of non-councillors to committees.
Action: The Council unanimously RESOLVED to consider this matter in closed session at the end of the meeting.
6.2. Finance and Policy Committee: Cllr Conway, Cllr Cunningham, Cllr White, Cllr Fryer, and the vice-chairman of Council once elected.
6.4. Planning Committee: Cllr Cunningham, Cllr Dean, Cllr Fryer, Cllr Trolley, Cllr White
6.5. Environment Committee: Cllr Conway, Cllr, Dean, Cllr Fryer, Cllr Rawlings, Cllr Tonge
6.6. Recreation Committee; Cllr White, Cllr Dean, Cllr Dixon, Cllr Johnstone, Cllr Trolley
6.7. HR Committee: Cllr White, Cllr Cunningham, Cllr Tonge, and the vice-chairman of council once elected.
6.8. Community Resilience Working Group: Cllr Dean, Cllr White, Cllr Cunningham
6.9. Office Relocation Committee: Cllr Conway, Cllr Cunningham, Cllr White, Cllr Tonge
7. Appointment of representatives to outside bodies:-
7.1. Ruskington and Dorrington Hospital Voluntary Car Scheme: Cllr Dixon, Cllr Dean, Cllr Fryer
7.2. Ruskington Village Hall Management Committee: Cllr Johnstone
8. To approve as correct records the notes of the Parish Council meeting held remotely on Thursday 28 May 2020.
Action: The Council RESOLVED to approve the notes of the meeting held on Tuesday 28 May 2020 as accurate minutes. Proposed by Cllr Cunningham seconded by Cllr Dean and approved unanimously.
9. Financial Matters:
9.1. To review comments received in the Internal Auditor’s Report.
The Auditor’s report had not yet been received.
9.2. Annual Governance Statement 2019/20 (section 1) of the Annual Governance and Accountability Return.
Action: The Council RESOLVED to approve all the relevant statements on the Annual Governance and Accountability Return (section 1) for 2019/2020. Proposed by Cllr White, seconded by Cllr Trolley and approved 9 for with 1 abstention.
9.3. Accounting Statements 2019/20 (section 2) of the Annual Governance and Accountability Return.
Action: The Council RESOLVED to approve the Accounting Statements on the Annual Governance and Accountability Return (section 2) for 2019/2020. Proposed by Cllr White, seconded by Cllr Cunningham and approved 9 for with 1 abstention.
9.4. To approve the end of year bank reconciliation for 2019-20.
Action: The Council RESOLVED to approve the end of year bank reconciliation for 2019/2020. Proposed by Cllr Cunningham, seconded by Cllr White and approved 9 for with 1 abstention.
9. 5. To nominate and approve the bank signatories.
Action: The Council RESOLVED that members of the F&P committee would be bank signatories. P Reed would need to be removed and Cllr G Conway added. Proposed by Cllr Dean, seconded by Cllr White and unanimously agreed.
9.6. Approval of payments made since the last meeting.
Action: The Council RESOLVED to approve the payments made since the last meeting held on 28 May 2020. Proposed by Cllr White, seconded by Cllr Tonge and approved unanimously.
9.7. Approval of the payments made in June 2020.
Action: The Council RESOLVED to approve the payments made in June 2020. Proposed by Cllr Trolley, seconded by Cllr White and approved unanimously.
9.8. Approval of the bank reconciliations for June 2020.
Action: The Council RESOLVED to approve the bank reconciliations in June 2020. Proposed by Cllr White, seconded by Cllr Trolley and approved unanimously.
9.9. To consider approval of HVCS payments made since the last meeting held on 28 May 2020.
No payments to the HVCS had been made since the last meeting held on 28 May 2020.
10. Consider the review of all the following documents and consider any amendments recommended:-
10.1. Standing Orders and Financial Regulations.
10.2. Committee Terms of Reference.
10.3. Re-adoption of the NKDC Code of Conduct.
Action: The Council RESOLVED to re-adopt these documents until reviews could be undertaken. Proposed by Cllr Cunningham, seconded by Cllr White and approved unanimously.
The Chairman closed the meeting at 7.25pm.