20 February 2024 - Extra-ordinary meeting
Ruskington Parish Council
Minutes of an extra ordinary meeting of Ruskington Parish Council held on Tuesday 20 February 2024 at the Parish Office 7-9 High Street North Ruskington, NG34 9DY at 7pm.
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Present: |
Chairman |
Cllr O Ditch |
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Councillors: |
S Cotter, D Conway, L Tomlinson, M Trolley, AE Jennings, |
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Also, in attendance: |
Mrs Kathryn Locke – Clerk to Council |
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Apologies: |
Cllr Cox, Cllr Bain |
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No members of the public were in attendance.
The Chairman opened the meeting at 7.00pm.
1. Apologies for absence.
Cllr Cox and Cllr Bain were not present at the meeting and had sent valid apologies.
Action: The Council RESOLVED to accept Cllr Cox and Cllr Bain’s apologies. Proposed by Cllr Trolley, seconded by Cllr Cotter and approved unanimously.
2. Declarations of interest and to consider applications for dispensations in relation to DPIs.
None were declared at this time.
3. To consider transferring £35,000 from the Dudley Building Society Account to the Lloyds bank account.
Action: The Council RESOLVED to transfer £35,000 from the Dudley account to the Lloyds bank account to enable pay the third invoice from Newman Moore. Proposed by Cllr Ditch, seconded by Cllr Conway and approved unanimously.
4. To consider / approve the window designs for the parish office property.
Action: The Council RESOLVED to approve the design for the windows. Proposed by Cllr Ditch, seconded by Cllr Trolley and approved unanimously.
5. To consider information from NKDC Planning regarding planning permission for the downstairs windows for the parish office, if available.
Pre-planning advice had been sought but the outcome was awaited.
a. To consider applying for planning permission for the downstairs parish office windows, if required.
This was deferred until the information from NKDC was available.
6. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual matters.
Action: The Council RESOLVED to exclude the public and press from the meeting. Proposed by Cllr Cotter, second by Cllr Jennings and approved unanimously.
The Chairman closed the meeting at 7.13pm. The meeting re-convened at 7.13pm.
7. To consider the on-going renovation of the parish office.
This was discussed at length and in detail. Cllr Ditch and Cllr Conway gave a resume of the on-site meeting held with the contractor on 19 February 2024, and Cllr Ditch shared information regarding the renovation contract, the requirements for finding a new building contractor, and the legalities of both.
Action: The Council RESOLVED to continue with the current contractor but with more accountability from the contractor and improved communication by the contractor and Council. Proposed by Cllr Ditch, seconded by Cllr Conway and approved with 4 votes for and 2 abstentions.
The Chairman closed the meeting at 7.51pm.