8 June 2023 - Extra-ordinary Meeting
Ruskington Parish Council
Minutes of an extra ordinary meeting of Ruskington Parish Council held on Thursday 8 June 2023 at the Parish Office 7-9 High Street North Ruskington, NG34 9DY at 7pm.
|
Present: |
Chairman |
Cllr O Ditch |
|
Councillors: |
Cllr Cox, P Cotter, M Trolley, AE Jennings, C Bain (arrived at 7.03pm. |
|
|
Also, in attendance: |
Mrs Kathryn Locke – Clerk to Council |
|
|
Apologies: |
Cllr Tomlinson |
|
One member of the public was in attendance.
The Chairman opened the meeting at 7.01pm.
1. Apologies for absence.
Cllr Tomlinson was not present at the meeting and had sent valid apologies.
Action: The Council RESOLVED to accept Cllr Tomlinson’s apologies. Proposed by Cllr Trolley, seconded by Cllr Cotter and approved unanimously.
2. Declarations of interest and to consider applications for dispensations in relation to DPIs.
None declared.
Cllr Bain joined the meeting at 7.03pm.
3. To approve as a correct record the notes of the meeting held on 20 April 2023.
Action: The Council RESOLVED to approve the notes of the ordinary meeting as accurate Minutes. Proposed by Cllr Cox, seconded by Cllr Cotter, and approved with 4 votes for and 2 abstentions (had not been present at the previous meeting).
The Chairman signed the Minutes.
4. To approve as a correct record the notes of the Annual Meeting of Ruskington Parish Council (AMPC) held on 16 May 2023.
Action: The Council RESOLVED to approve the notes of the AMPC as accurate Minutes. Proposed by Cllr Jennings, seconded by Cllr Cox, and approved unanimously.
The Chairman signed the Minutes.
As a public session had not taken place, the Chairman asked the member of the public if they had any questions. The questions raised were: How many applicants had applied for the position of Deputy Clerk and RFO; how many held a CILCA qualification and how many held the required financial qualifications? The Chairman responded that seven applications had been received, none of the applicants held a CILCA qualification and three applicants held the required financial qualification for the post. (Post- meeting note – 4 applicants held the financial qualification required.)
The member of public thanked the Chairman and left the meeting.
The member of public thanked the Chairman and left the meeting.
The Chairman asked Council if agenda item 6 could be considered after agenda item 7.
Action: Council RESOLVED to consider agenda item 6 after agenda item 7. Proposed by Cllr Ditch, seconded by Cllr Jennings and approved unanimously.
5. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing matters.
Action: The Council RESOLVED to exclude the public and press to discuss the matter below. Proposed by Cllr Cox, seconded by Cllr Cotter, and approved unanimously.
The Chairman closed the meeting at 7.07pm. The meeting re-convened at 7.08pm.
6. To receive / consider the outcome of the shortlisting process for the position of RFO and Deputy Clerk, which took place on 31 May 2023.
Seven applications had been received.
Action: All applications were rejected as none met the essential criteria for the role. This process was now closed.
7. To consider correspondence from the RFO regarding the position of RFO and Deputy Clerk.
The Clerk distributed copies of the correspondence, read the letter out to Council, and advised of the advice provided by LALC’s HR Adviser. These were discussed in depth.
Action: Council RESOLVED to offer the position of RFO and Deputy Clerk to the acting RFO (former RFO and Deputy Clerk) for 30 hours per week on pay scale NJC SCP 31. Proposed by Cllr Jennings, seconded by Cllr Bain, and approved unanimously.
8. To agree the next steps in the process to fill this vacancy.
Action: If the acting RFO did not accept the offer made, the position of RFO and Deputy Clerk was to be readvertised. Proposed by Cllr Cotter, second by Cllr Trolley and approved unanimously.
The Chairman closed the meeting at 8.08pm.