30th March 2021
I hereby give you notice that a remote meeting of Ruskington Parish Council will be held remotely on Tuesday 30 March 2021 starting at 7pm vis MS365 Teams. Members of the public and press are welcome to attend but must contact the Clerk prior to the meeting for this to be arranged. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 24 March 2021 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the extra-ordinary meeting held remotely on Thursday 4 March 2021.
4. Financial Matters (Please see attached information).
4.1. To consider approval of payments made since the last ordinary meeting and in March 2021.
4.2. To consider approval of the bank reconciliations since the last meeting held on Tuesday 23 February 2020.
4.3. To consider renewing membership to the Institute for Cemetery and Crematorium Management for financial year 2021/2022 at a cost of £95.00.
5. To receive the Clerk’s report.
6. To receive an update on the co-option to Ruskington Parish Council.
6.1. To consider the nominations for co-option to Ruskington Parish Council, following interviews on 24 March and 29 March 2021.
7. To consider the return to physical meetings from 6 May 2021 in compliance with current government legislation.
7.1. To consider changing the date of the Annual Meeting of the Parish Council from Tuesday 20 May 2021 to Tuesday 4 May 2021 to enable Council business to be agreed at a remote meeting, or to a later date in May for a physical meeting.
8. To receive an update on a speed watch scheme / traffic calming measures for Ruskington, and consider the expenditure for any equipment required. – Cllr Cox.
9. To review, and adopt as required, the following policies:
9.1. Risk Assessment
9.2. Risk Management
9.4. Data Protection Policy
9.5. Grant and Donation Policy
10. To receive reports from the Committees. (Reports circulated to Councillors prior to the meeting where possible).
10.1. Cllr Conway, Chairman of the Finance and Policy (F&P) Committee. (Verbal report)
10.1.a. To elect a committee representative from the Environment and HR Committees to the F&P Committee, where the Chairman of these Committees is already a F&P member.
10.2. Cllr Conway, Chairman of the Office Relocation Committee, following the submission of the application for borrowing approval to LALC. (Verbal report.)
10.3. Cllr White, Chairman of the Recreation Committee following a meeting of the Recreation Committee held remotely on 9 March 2021.
a. To consider a request from Sleaford Storm Netball Club to use the MUGA on Sunday mornings 9am to 10.30am from 16 April 2021.
b. To consider ways to prevent anti-social behaviour at Parkfield car park, following correspondence from the Police.
c. To consider a more cost effective, and environmentally friendly, way of heating the sports pavilion.
10.4. Cllr Conway, Chairman of the Environment Committee.
a. To receive an update on the flooding to a garden on Manor Street.
b. To consider the recommendations for the management of Horseshoe Hollow.
c. To consider the recommended grass cutting plan, and quotes, for Horseshoe Hollow
d. To consider the recommended Environment Policy for Ruskington Parish Council.
e. To consider signage and other ways to ensure dogs are walked on leads at Horseshoe Hollow, following reports of a dog on a lead being attacked and increasing occurrences of dog fouling.
10.5. Cllr Fryer, Friends of Horseshoe Hollow.
10.6. Cllr Cunningham, Chairman of the Planning Committee. (Information previously circulated.)
a. To receive an update on Planning Application 20/0391/FUL. 190 dwellings on land off Lincoln Road.
b. To consider names for roads on the Flaxwell Fields development (land off Lincoln Road)
b. To receive S106 information for the development on land off Lincoln Road
11. Correspondence - for information only (Circulated to Councillors prior to the meeting).
a. Sleaford police - regarding anti-social behaviour at Parkfield car park.
b. Resident – regarding dogs off-lead at Horseshoe Hollow.
12. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
13. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
14. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing, legal , lease and contractual matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
15. To consider the lease for the public toilets on Church Street.
16. To receive an update on the HR Committee by Cllr White, Chairman of the HR Committee, following a meeting held remotely on 8 March 2021.
16.1. To consider the recommended rationalisation of the Council’s workforce and a possible redundancy.
16.2. To consider the recruitment of a new full time operative.
16.3. To consider the revised job descriptions for a caretaker for buildings and play areas and a caretaker for environment and grounds maintenance.
16.4. To consider the recommendations for the Council’s recruiting process, including the use of DBS checks to check for any criminal activity.
16.5. To consider the recommendation for the environment warden / caretaker to wear a body video camera whilst on patrol.
End of agenda.