26th January 2021
I hereby give you notice that a remote meeting of Ruskington Parish Council will be held remotely on Tuesday 26 January 2021 starting at 7pm vis MS365 Teams. Members of the public and press are welcome to attend but must contact the Clerk prior to the meeting for this to be arranged. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 19 January 2021 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held remotely on Tuesday 24 November 2020.
4. To approve as a correct record the notes of the extra-ordinary meeting held remotely on Thursday 10 December 2020.
5. Financial Matters (Please see attached information).
5.1. To consider approval of payments made in December 2020 and January 2021.
5.2. To consider approval of the bank reconciliations since the last meeting held on Tuesday 24 November 2020.
5.3. To consider the quarterly financial report for financial year 2020 / 2021.
5.4. To consider / approve the final budget recommendations for financial year 2021/2022 following review by the Finance and Policy Committee on 12 January 2021.
5.5. To consider / approve the precept for financial year 2021/2022.
6. To receive an update on a speed watch scheme / traffic calming measures for Ruskington – Cllr Tonge.
7. To consider setting up a Youth Council - Cllr Tonge.
8. To review the co-option policy and application for co-option to council.
8. 1. To consider setting up a working party to review council policies for year 2021/2022 as these had not been reviewed in 2020/2021 due to the Covid-19 pandemic.
9. To elect members to the following committees and interview panels.
9.1. HR Committee
9.2. Emergency Plan Committee
9.3. Interview panels – employee and councillor interviews
9.4. Council’s representative on the Village Hall Committee
10. To receive reports from the Committees. (Reports circulated to Councillors prior to the meeting).
10.1. Cllr Conway, Chairman of the Finance and Policy Committee
10.2. Cllr White, Chairman of the Recreation Committee.
a. To consider a request from Sleaford United Football Club to use the Parkfield pitches on Sundays.
b. To consider quotes to replace seven outdoor lights on the pavilion building.
c. To consider quotes to replace a damaged self-closing gate hinge at Hillside play area.
d. To consider the installation of a dog-park at Parkfield playing fields to reduce the incidents of dog fouling and dogs off-lead jumping up at residents using the facilities.
10.3. Cllr Conway, Chairman of the Environment Committee.
a. To consider correspondence regarding flooding to a property on Manor Street in relation to the Beck in Horseshoe Hollow.
10.4. Cllr Fryer, Friends of Horseshoe Hollow.
10.5. Cllr Cunningham, Chairman of the Planning Committee. (Information previously circulated.)
10.6. Clerk’s Report including information on the Councillor vacancies.
11. Ruskington and Dorrington Hospital Voluntary Car Service (HVCS) (Information previously circulated.)
11.1. To consider a report and recommendations for the Ruskington and Dorrington Hospital Voluntary Car Service following a review by Cllr Ditch.
11.2. To consider re-commencing the HVCS until its future is decided, to assist the Covid-19 vaccination programme for residents who have no other form of transport to access appointments.
12. Correspondence - for information only (Circulated to Councillors prior to the meeting).
a. Office for National Statistics – Census 2021
b. LALC – survey
c. NKDC - updated co-option information
13. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
14. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
15. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing, legal , lease and contractual matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
16. To receive an update on the purchase of a property for use as a parish office by Cllr Conway, Chairman of the Office Relocation Committee, following valuations and a Red Book Survey.
16.1. To consider the best use for the rear of the parish office (residential or business use).
16.2. To consider other options available for a parish office.
17. To review the lease for the Village Hall and consider the inclusion of the area adjacent to the Village Hall within the lease agreement for village hall hirers to use and the Village Hall Committee to maintain, to comply with financial regulations for parish councils.
18. To consider the lease for the public toilets on Church Street.
19. To receive an update HR Committee by Cllr White, Chairman of the HR Committee and consider any recommendations.
19.1. To consider the hours and contract for the Environment Enforcement Warden.
19.2. To consider the vacancy for a caretaker.
20. To review pay profiles in relation to pay scales for the Clerk and RFO in line with the National Agreement on Salaries and Conditions of Service for Local Clerks in England and Wales at the written request of the Clerk and RFO.
End of agenda.