23rd February 2021
I hereby give you notice that a remote meeting of Ruskington Parish Council will be held remotely on Tuesday 23 February 2021 starting at 7pm vis MS365 Teams. Members of the public and press are welcome to attend but must contact the Clerk prior to the meeting for this to be arranged. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 15 February 2021 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held remotely on Tuesday 26 January 2021.
4. To receive a report from the Clerk. (Circulated prior to the meeting.)
5. Financial Matters (Please see attached information).
5.1. To consider approval of payments made since the last ordinary meeting and in February 2021.
5.2. To consider any requests for payment from the Hospital Voluntary Scheme.
5.3. To consider approval of the bank reconciliations since the last meeting held on Tuesday 26 January 2021.
5.4. To consider the internal audit for financial year 2020/2021.
5.5. To consider renewal of membership to the Lincolnshire Association of Local Councils (LALC) for year 2021/2022 at a cost of £911.59.
5.6. To consider renewal of membership to the LALC Annual Training Scheme for year 2021/2022 at a cost of £168.00 (including VAT).
6. To receive an update on the purchase of a property for use as a parish office by Cllr Conway, Chairman of the Office Relocation Committee following a committee meeting held on 15 February 2021.
6.1. To consider the business report and application for seeking borrowing approval from the Ministry of Housing, Communities and Local Government to purchase a property for use as a parish office.
7. To receive an update on a speed watch scheme / traffic calming measures for Ruskington by Cllr Cox.
8. To review the following policies:
8.1 Risk Assessment
8.2 Risk Management
8.3 Health & Safety
9. To receive reports from the Committees. (Reports circulated to Councillors prior to the meeting).
9.1. Cllr Conway, Chairman of the Finance and Policy Committee.
a. To consider a recommendation that membership of the Finance & Policy Committee be made up of representatives from each committee to encourage inclusivity and democracy, and for the Terms of Reference to be reviewed and amended accordingly.
9.2. Cllr White, Chairman of the Recreation Committee.
9.3. Cllr Conway, Chairman of the Environment Committee.
a. To receive an update on the Environment Committee meeting held on 11 February 2021.
b. To receive an update from the Environment Agency on the flooding to a property on Manor Street.
c. To consider recommendations by the Environment Committee to investigate and reduce flooding to a property on Manor Street and agree any expenditure.
d. To consider the recommendations by the Environment Committee for grass cutting.
e. To consider the recommendation to purchase a street cleaning barrow for use by council operatives/ Environment Warden when litter picking / collecting dog waste.
f. To consider an application for a waste carriers’ licence for the Council’s management of waste.
9.4. Cllr Fryer, Friends of Horseshoe Hollow.
9.5. Cllr Cunningham, Chairman of the Planning Committee. (Information previously circulated.)
a. To consider correspondence regarding housing development and the council’s role in planning.
10. To review the closing date for the Ruskington and Dorrington Hospital Voluntary Car Service in response to the Covid-19 vaccination programme.
10.1. To consider the request by the newly forming hospital voluntary car service to use the title: Ruskington and Dorrington Hospital Voluntary Car Service
11. Correspondence - for information only (Circulated to Councillors prior to the meeting).
a. Resident – flooding on Station Road (copy of a letter sent to the Environment Agency and NKDC)
b. Lives - request for funding
c. Resident- HGVs and parking on the High Street
12. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
13. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
14. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing, legal, lease and contractual matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
15. To review the role of the RFO and consider changing the role to Deputy Clerk and RFO to assist with the smooth running of the Council’s business and functions.
16. To review the pay profile in relation to the pay scales for the RFO in line with the National Agreement on Salaries and Conditions of Service for Local Clerks in England and Wales, as deferred from the ordinary meeting held on 26 January 2021.
17. To receive an update by Cllr White, Chairman of the HR Committee following an HR Committee meeting held on 15 February 2021.
17.1. To consider a rationalisation of the workforce following a recommendation by the Environment Committee at a meeting held on 11 February 2021.
18. To consider the recommendation for the lease of the public toilets on Church Street following a review by the Environment Committee at a meeting held on 11 February 2021.
19. To review the lease for the Village Hall and consider the inclusion of the area adjacent to the Village Hall within the lease agreement for village hall hirers to use and the Village Hall Committee to maintain, to comply with financial regulations for parish councils.
End of agenda.