Finance Committee - 5 December 2023
Notice of a meeting of the Finance Committee of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of the Finance Committee of Ruskington Parish Council will be held on Tuesday 5 December 2023 at 10am at Ruskington Parish Office, 7-9 High Street North, Ruskington, NG34 9DY. Members of the public and press are welcome to attend and may ask questions or make short statements to the Committee at this time.
All members of the Finance Committee are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke Clerk to the Parish Council |
K H Locke |
Dated: 30 November 2023 |
Agenda
1. To appoint a Chairman for the Finance Committee for the remainder of the fiscal year.
2. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve the Terms of Reference for the Finance Committee
4. To approve as a correct record the notes of the last meeting held on 23 March 2023.
5. To review the annual investment strategy and consider any amendments required.
6. To review and revise the fees for year 2024/25 for the below: -
6.1. Sports clubs – Pavilion, MUGA, playing field and changing room hire
a. Fees for the Lions JFC to use the Pavilion, pitches and pavilion kitchen
b. Fees for Ruskington Athletic to use the Changing Rooms and a pitch
6.2. Hire of the Pavilion and Parkfield facilities for non-sporting activities
6.3. Signpost magazine
6.4. Cemetery fees
6.5. Allotment fees
7. To consider the updated hire fees for the Mercedes Benz Evito L2 electric van (Information previously circulated).
8. To consider the revised quotes and broadband package from BT for the office and rear offices. (Information previously circulated).
9. To consider the allocation of the remaining £930.69, rounded up to £1,000, as agreed at the meeting held on 14 November 2023, from the Community Infrastructure Levy (CIL) received from NKDC to council projects.
10. To consider the purchase of a reactive speed sign for Lincoln Road at a cost of approx. £2500 excluding VAT (to be installed by the Road Safety Partnership) as agreed for budget consideration at the meeting held on 12 July 2022.
11. To consider the requirements and expenditure for furnishing the office spaces at the rear of the office property
11.1. To consider the fees for hiring the offices spaces at the rear of the office property once the building work is completed.
12. To consider the internal auditor for 2024/2025.
13. To review the quarterly financial report as prepared by the RFO.
14. To consider a resident’s request and quotes for Council to repair a garden fence at a property bordering Parkfield carpark. (Information previously circulated.)
15. To consider the draft budget requirements for FY2024-2025 as informed by the RFO and Council’s considered projects and equipment requirements.
16. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
17. To review staff salary spinal points and pay for fiscal year 2024-2025.
18. To consider enrolment of staff members into the Local Government Pension Scheme (LGPS) from 1 April 2024. (Action from 14 February 2023. Information previously circulated.)
18.1 The Clerk and RFO as local government officers with local government contracts who have previously requested this enrolment for consideration.
18.2. The Admin Assistant who was enrolled into the LGPS in their last employment and requests continuation with this scheme be considered. (Please see letter dated 1/2/23).
18.3. All other eligible staff, following consultation.
19. To adjust the budget, if required, for recommending to Council at its next meeting on 12 December 2023.
End of agenda.