3 March 2022 - Recreation Committee
Notice of a meeting of the Recreation Committee
Dear Sir/Madam,
I hereby give you notice that a meeting of the Recreation Committee of Ruskington Parish Council will be held on Thursday 3 March 2022 at 7pm at Ruskington Parish Office, High Street North, Ruskington, NG34 9DY. A public session will commence at 7pm and members of the public and press are welcome to attend and may ask questions or make short statements to the Committee at this time. Due to the venue, please contact the Clerk in advance of the meeting for this to be arranged. Alternatively, you may submit a question or short statement to the Clerk in advance of the meeting.
All Councillor Members of the Environment Committee are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K. H. Locke Clerk to the Parish Council |
K. H. Locke |
Date: 24 February 2022 |
Agenda
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. Receive declarations of interest and consider applications for dispensations in relation to DPIs.
Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
3. Notes of the meeting of the Recreation Committee held on 25 January 2022 to be approved as Minutes.
4. Finances:
4.1. Expenditure to date.
4.2. To consider the fees for the hire of the sports facilities at Parkfield playing area. (Playing fields, MUGA, pavilion / changing rooms, pavilion kitchen).
4.3. To consider the fees for use of the pavilion by non- sporting organisations and charity events.
5. Funding application to FCC for the refurbishment of Parkfield play area.
5.1. To receive the outcome of the funding bid to FCC for the refurbishment of Parkfield play area, if available.
5.2. To consider the revised junior equipment for Parkfield play area.
5.3. To consider any adaptations to the refurbishment and equipment at Parkfield play area in response to the funding allocated, based on the results of the 2021 public consultation.
5.4. To consider transferring funds from the Recreation Committee budget or reserves to the refurbishment of Parkfield play area and approve an amount to recommend to Council.
6. Review of the pavilion and changing rooms at Parkfield playing fields.
6.1. To receive the outcome of the Survey Monkey questionnaires sent to all the users of Parkfield sports facilities regarding the facilities they use, and would like to be provided.
6.2. To review the agreement for Lions FC to use the pavilion kitchen for serving refreshments on training and match days until the future use of the building has been agreed, and agree any costs.
6.3. To receive an update on the inspection of the pavilion kitchen by NKDC on 24 February 2022, and consider any adaptations and expenditure required.
7. To review the draft Application Form for the hire of the sports facilities.
7.1. To consider the draft Agreement for the Hire of the sports facilities.
7.2. To consider the draft Terms & Conditions for the hire of the sports facilities by sporting and non-sporting organisations.
8. To consider a request by two residents (one also a councillor) to hold a 2 day rounders tournament at Parkfield playing field, including the use of the pavilion, on 3rd and 4th of June to celebrate the jubilee, and agree any fees for use.
9. To agree the date for the first pressure wash and moss treatment of the MUGA as part of the previously agreed 5-year maintenance plan. (Must be before 31 March 2022 or after 31 October 2022.)
10. To receive the Clerk’s report.
11. Delegate/Councillor Reports and items for the next Council or committee meeting.
12. Agree date for the next committee meeting.
13. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual and staffing matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
14. To consider a business plan and costings from a local football club for the use of the sporting facilities at Parkfield.
15. To consider the request by a local nursery to hire the pavilion for one afternoon per week, term time only.
End of agenda.