11 November 2021 - Environment Committee
Notice of a meeting of the Environment Committee
Dear Sir/Madam,
I hereby give you notice that a meeting of the Environmental Committee of Ruskington Parish Council will be held on Thursday 11 November 2021 at 7pm at the Parish Office, High Street North Ruskington, NG34 9DY. Members of the public and press are welcome to the public session commencing at 7pm, and may ask questions or make short statements to the Committee at this time. Alternatively, questions or statements may be submitted to the Clerk in advance of the meeting: clerk@ruskingtonpac.org.uk
All Councillor Members of the Environment Committee are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K. H. Locke Clerk to the Parish Council |
K. H. Locke |
Date: 1 November 2021 |
Agenda
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. Receive declarations of interest and consider applications for dispensations in relation to DPIs.
Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
3. Notes of the meeting of the Environmental Committee held remotely on Thursday 19 August 2021 to be approved as Minutes.
4. Consider the outcome of the public consultation 2021 on matters pertaining to the environment and environment committee.
5. To consider financial and expenditure matters:
5.1. Expenditure to date.
5.2. To consider the cemetery fees for financial year 2022- 2023.
5.3. To consider an NKDC tree survey of all the trees on land owned or managed by the parish Council (last survey 2019).
5.4. To consider locations and expenditure for locating water butts on Council owned or maintained property.
5.5. To consider the purchase of a shed for the storage of environment and grounds maintenance machinery and tools.
5.6. To consider possible future environment projects and expenditure to inform the budget for 2022-2023 based on the outcome of the public consultations.
6. To receive the Clerk’s Report.
7. To request/receive an update on Sleaford Road Cemetery:
7.1. Update on replacement of bushes in the boundary hedge beside the pavement.
7.3. Update on the full reduction of part of the hedge affecting resident’s property.
7.4. To review the cemetery rules and regulations.
8. To request/receive an update on the Memorial Garden:
8.1. Update on the refurbishment of the Memorial Garden and its preparation for Remembrance Day and Remembrance Sunday.
8.2. To consider future planting for the Garden.
9. To request /receive an update on Horseshoe Hollow:
9.1. To receive an update on the information noticeboards for Horseshoe Hollow and consider the next steps to take this forward.
9.2. a. To review the measures to mitigate the flooding to properties on Manor Street and consider contacting Environment Agency to look at possibility of flood alleviation measures to cut an overflow ditch into a low-lying area of the North Field.
b. Consider a request by the Environment Caretaker to be added to the emergency plan committee with particular attention to flooding and the Beck.
9.3. Update on the request to plant a memorial tree, scatter ashes and erect a memorial plaque. 9.4. Update on publicity and social media for the Friends of Horseshoe Hollow / environment matters.
9.5. To consider the mowing of an additional path in Horseshoe Hollow on the west side of the Beck on the recommendation of the Environmental Caretaker.
9.6. To receive information on the tree ID and cataloguing project.
9.7. To receive an update on the free trees awarded from the LCC Treescape Fund and the application to the Woodland Trust.
10. To receive an update on improving the environment and encouraging biodiversity in the village.
10.1. To receive an update on the wildflower project for the closed churchyard and agree the next steps.
10.2. To review signage for the entrance/s to the closed churchyard, informing of the project, if available.
11. To request/receive an update on the allotments.
11.1. To consider requests from allotment holders to allow parking within the boundary fence. (No longer permitted following changes to the lease agreement with effect from October 2021.)
11.2. To consider requests from allotment holders to have bonfires (No longer permitted.)
11.3. To consider a second compost heap.
12. Delegates/Councillor Reports. No resolutions may be passed under this item, but requests for matters to be placed on the next agenda can be made.
13. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing, legal and contractual matters. Should this resolution be passed, members of the public and press will be required to leave the meeting.
14. To consider amending the current mowing and management plan for Horseshoe Hollow. (Suggested plan by the Environment Warden previously circulated.)
15. Consider an ongoing grass cutting contract with the Horseshoe Hollow contractor or investigate other environment friendly contractors.
16. To consider, review and update as required, the amenity grass cutting tenders commencing from 1 April 2022. (To include grass verges, cemetery, playing fields and play areas and hedge cutting and weed control at the cemetery.)
17. To receive a quote for the preparation of an ashes scattering area and consider the next steps.
End of agenda.