Finance and Policy 7 December 2021
Minutes of the Ruskington Parish Council Finance & Policy Committee meeting on Tuesday 7 December 2021 at 10.30am at Ruskington Parish Office.
Present: Cllr G Conway (Chairman of Committee), Cllr P Cunningham, Cllr S Cotter, Cllr O Ditch, Cllr K White
Also present: Kathryn Locke (Clerk), Kirsty Sinclair (Deputy Clerk & RFO)
Apologies: Cllr S Tonge
As no members of the public were present, the Chairman opened the meeting at 10.35am.
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
Apologies had been received from Cllr Tonge, and her reason for absence was known.
Action: The Committee unanimously RESOLVED to accept Cllr Tonge’s valid reason for absence.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
None were declared at this time.
3. To approve as a correct record the notes of the Finance & Policy meeting held on 15 July 2021.
The Committee RESOLVED to accept the minutes of the meeting. Proposed by Cllr Cunningham, seconded by Cllr Conway and approved with 4 for and 1 abstention.
The Chairman signed the Minutes.
4. To review the Terms of Reference following a change in the title of the Committee.
The role and title of the Committee was discussed and deferred to the next meeting.
5. Review of fees for year 2022/23 not previously agreed by Council.
5.1. Sports clubs - Pavilion and facilities hire.
Action: The Committee agreed, subject to information on the Council becoming VAT registered, to reintroduce charges to the teams using the sports facilities. Proposed by Cllr White, seconded by Cllr Conway and approved unanimously.
5.2. Signpost magazine.
Action: The Council unanimously agreed to keep the costs of advertisement the same as for the current year.
6. To consider a project for the £6,202.07 Community Infrastructure Levy (CIL) money received from NKDC for the housing development on Lincoln Road.
Action: For the CIL money to be added to reserves whilst a project was agreed.
7. Financial and budget matters.
7.1 To review the quarterly financial reports as prepared by the RFO.
These had previously been circulated prior to the meeting. No questions were raised.
7.2. Consider the draft budget requirements for FY2022-2023 as informed by the RFO, Council’s committees and the outcome of the two public consultation surveys for 2021.
The RFO had previously circulated a recommended draft budget. This was reviewed and agreed amendments were made.
Action: The Committee unanimously approved the draft budget for recommending to Council at the January meeting.
The Chairman closed the meeting at 1.10pm.