Committee Agendas - 1 April 2026 - 31 March 2027

I hereby give notice that a meeting of the Events Committee of Ruskington Parish Council will be held on Tuesday 27th October 2026 at 1.00pm at Ruskington Parish Office, 7-9 High Street North, Ruskington, NG34 9DY. Members of the public and press are welcome to attend and may ask questions or make short statements to the Committee during the Public Session. Alternatively, questions or statements can be submitted to the Clerk prior to the meeting.

All members of the Events Committee are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.

Agenda

1. To elect a Chairman of the Events Committee for the remainder of the civic year.

2. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.

3. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs.  The need for Disclosure is to be based upon agenda items or at any suitable time during the meeting when it becomes apparent to a member.

4. To approve the minutes of the meeting held on Monday 10th August 26 as a true and accurate record.

5. To receive an update on actions from last working party meeting held on 8th October 26.

6. To receive an update on expenditure to date.

7. Christmas Market – 5th December

   7.1. To review confirmed attendees and applications to date.

   7.2. To review draft location map and any amendments required.

   7.3. To confirm entertainment booked for the event.

   7.4. To discuss Christmas lighting for the event and any expenditure for this.

   7.5. To review the risk assessment and stall holders brief for the event.

   7.6. To review quotes and approve expenditure for advertisement banners as required.

   7.7. To review wording for the letter to local businesses regarding the Christmas market.

   7.8. To review the road closure rota and appoint marshals for the event.

   7.9. To appoint any other roles for on the day.

   7.10.  To agree any other actions and expenditure required for the event before the next meeting.

8. To note the date of the next committee meeting(s) and confirm regular remote working party meetings.