18 January 2024
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Thursday 18 January 2024 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 7pm. A public session, lasting no more than 15 minutes, commences at 7pm. Members of the public and press are welcome to attend. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 11 January 2024 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the meeting held on Tuesday 12 December 2023.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made since the last meeting held on 12 December 2023.
4.2. To consider approval of the bank reconciliations for December 2023.
4.3. To consider raising the expenditure the Clerk, or in their absence the Deputy Clerk, can authorise in an emergency. (Currently up to £1,000.)
4.4. To consider renewing the subscription to the Lincolnshire Association of Local Councils (LALC) for FY 2024-2025 at a cost of ££995.08..
4.5. To consider renewing the subscription to the LALC training scheme for FY 2024-2025 at a cost of £198 including VAT.
4.6. To consider/approve the type of new noticeboard and agree the expenditure.
4.7. To consider a business plan for Council to find ways to reduce expenditure and increase income, and to help manage future projects.
4.8. To consider/approve the budget for fiscal year 2024-2025 as recommended by the Finance Committee following a meeting held on 16 January 2024.
4.9. To consider / approve the precept for fiscal year 2024/2025 as recommended by the Finance Committee following a meeting held on 16 January 2024.
5. To receive an update on co-option to Ruskington Parish Council.
6. To receive the Clerk’s report – for information only.
7. To consider / approve the policy documents below:
7.1. Co-option to Ruskington Parish Council policy
8. To consider the arrangements and any expenditure for the Annual Parish Meeting being held on Tuesday 12 March 2024, prior to the ordinary March meeting.
9. To consider the catering supplier for the ICCM cemetery management training at the Winchelsea Centre on 25 April 2024. (ICCM will reimburse the costs at £10.00 per head.)
10. To consider a request from Ruskington Scouts to continue their use of the pavilion until the Scout Hut is refurbished flowing flood damage.
11. To consider a request from a resident to hold a Great Tommy Sleepout at the Garden of Remembrance overnight on 30 March 2024. (Information previously circulated.)
12. To consider ways to celebrate Day D- 80 on 6 June 2024, and agree any expenditure.
13. To consider the quote for cutting the hedge on the east boundary of the cemetery so it is below the height of a resident’s fence to prevent the regrowth blocking out light to their property.
14. To consider a request from Home From Home Care to hold a colour run and BBQ at Parkfield playing field on Wednesday 19th of June 2024. (Information previously circulated.)
15. To consider a request from the Ruskington Fun Day organisers to hold a Funday at Parkfield playing fields on Saturday 29 June 2024.
16. To receive an update on the office renovation following a meeting with Newman Moore on 10 January 2024.
16.1. To consider the quote for the additional trunking to allow electrical sockets to be located on more than one wall in each room, if available.
17. To consider quotes for the refurbishment of the lych gate at Sleaford Road cemetery, if available.
18. – For information only. (Circulated prior to the meeting.)
a. LALC (via email) – Fortnightly newsletter
b. LCC (by post on 8/12/2023) – Public consultation on the Greater Lincolnshire devolution proposal.
c. Village business (be email on 8/12/23) – Donation towards lights for the Christmas tree outside the Garden of Remembrance.
d. Springwell Solar Farm (via email on 11/12/23) – Public consultation for the proposed Springwell Solar Farm.
e. Lincolnshire Police (via email on 11/11/23) – Byelaws and dog fouling information
f. LALC (via email on 12/12/23) - Notification of School Admission Policy Consultations 2025/26 for Bourne Grammar School
g. NKDC (via email) – Clerk received the link to the latest digital electoral roll.
h. LALC (via email on 19/12/23) - Notification of School Admission Policy Consultations 2025/26 for Lincoln Bishop King Church of England Community Primary School
i. Resident (via email on 21/12/23 - Information request re garden fence ownership. (Advised to seek legal advice or contact the Land Registry.)
j. NKDC (via email on 22/12/23) – E-newsletter
k. Resident (by hand on 02/01/2024) – Correspondence relating to Storm Babet / flooding on 20 October 2023.
l. Ruskington Scout (via email on 2/1/24) – Request to ens5tend the use of the pavilion for Scout meetings whilst the Hut is made fir for purpose.
m. Resident (via email on 2/1/24) – Request to use the Garden of Remembrance for the Great Tommy Sleepout on 30 March 2024. (Agenda item, above.)
n. Pageant Master (via email on 4/1/24) – Celebrating Day-80 on 6 June 2024. (Agenda item, above)
o. NKDC (via email on 4/1/24) – Notice of closure of footpath 7/2 for displaying on the noticeboard from 10/1/24 – 22/2/24.) (On display).
p. LALC (via email on 8/1/24) - Online LALC survey / council data validation exercise/ update of council and councillors’ details. (Completed by the clerk on 8/1/24.)
q. Home from Home Care (via email on 8/1/24) – Request to use Parkfield playing field and pavilion for a private outdoor event.
u. Home From Home Care (via email on 11/1/2024) Request to use Parkfield facilities for a colour run and BBQ on Wednesday 19 June 2024, and advised that this is instead of the private outdoor event, above. (Agenda item, above.)
19. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
20. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
21. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss staff pensions below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
22. To consider the recommendation of the Finance Committee for increasing the Council’s contribution to staff pensions, following a committee meeting held on 16 January 2024.
23. To agree any final adjustments to the budget and precept for 2024-2025.
End of agenda.