12 September 2023
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 12 September 2023 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 7pm. A public session, lasting no more than 15 minutes, commences at 7pm. Members of the public and press are welcome to attend. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
|
Signed: K H Locke |
K H Locke |
Date: 6 September 2023 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the meeting held on Tuesday 13 June 2023.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made since the last meeting held on 11 July 2023.
4.2. To consider approval of the bank reconciliations for June, July 2023 and August 2023.
4.3. To receive financial reports and consider any recommendations from the RFO.
5. To consider the co-option of Mr David Conway to Council. (Application previously circulated). All pre-co-option requirements have been met.
6. To consider / approve the policies below following review and recommended amendments.
6.1. Social media policy
6.2. Communication policy
6.3. Health & Safety policy
6.4. Allotment policy
6.5. Allotment lease agreement 2023-2024
7. To consider setting up and allocating members to the following working parties or committees:
7.1. Recreation Working Party – To review of the pavilion, the requirements for its use, and its renovation plans to include a community café and disabled facilities, and review the goal posts at Parkfield playing fields following the RoSPA inspection on 14 August 2023 and consider whether they should be repaired or replaced.
7.2. Byelaws - To review the Council’s byelaws and agree recommendations on how to deal with anti-social behaviour, dogs off-lead, dog fouling and vandalism.
7.3. Environment Working Party to include a review of cemetery policies and fees for 2024-2025.
7.4. Finance Working Party – To review grant applications from community groups in preparation for the ordinary meeting on 10 October and commence the review of the budget requirements for 2024-2025.
7.5. Estate Management Working Party or Committee – To deal with any urgent matters arising from the renovation of Parish Office or the development of the community garden.
8. To consider / approve the meeting dates for 2024. (Previously circulated.)
9. To consider the quotes for the tree stump work required on the boundary between Parkfield carpark and a property on Parkfield Road.
9.1. To consider the quotes for the removal, disposal and replacement of the Council’s chain mail fence bordering Parkfield carpark and a property on Parkfield Road. (Previously circulated.)
9.2. To consider the quotes to replace a resident’s garden fence damaged by self-set trees growing on the boundary of Parkfield carpark, if available.
10. To consider the anti-social behaviour, vandalism and dogs off lead on Council owned land, and within in the village over the last few months, and agree a campaign of action to tackle this, including the use of social media.
10.1. To consider hosting a regular police surgery at the parish office.
11. To consider applying for the NKDC Litter Picking Grant for 2023-2024. (Closing date 6/11/2023.)
12. To consider the recommendations and quotes for upgrading the broadband to the parish office property. (Previously circulated.)
13. To consider the purchase of a joint litter and dog waste bin for the public footpath running from Station Road over the railway bridge towards Sessile Close.
14. To consider the quotes for the relocation of two CCTV cameras at Parkfield playing fields to include coverage of the changing rooms.
15. To consider Ruskington Parish Council hosting ICCM memorial inspection training. (This will provide two free places for Council caretakers).
16. To consider the best way to formally open the community garden whilst it is under development
17. To consider Crowd Funding as an option for raising money for the renovation of the pavilion to include a community café and accessible facilities. (Information previously circulated) – Cllr Cox.
18. To consider plans to celebrate Christmas 2023 and agree any expenditure.
18.1. To consider arranging a Santa Crow (scarecrow) competition – Cllr Cox.
19. To consider the information for the village entrance signs and agree the style and materials and a short list of suppliers for obtaining quotes.
20. To consider a community project in conjunction with the Youth Club for the area of grass at the junction of Jubilee Street and Station Road once ownership of the land is confirmed.
21. Planning – Applications received since the last meeting
a. Application Reference: 23/0755/HOUS
Proposal: Proposed single storey extension to front and side, connecting to the existing
garage.
Location: 7 Grange Road Ruskington Sleaford Lincolnshire NG34 9FA
b. Planning Application Reference: 23/0716/HOUS
Proposal: Proposed single storey rear extension. Location: The Coach House 37 Rectory Road Ruskington Sleaford Lincolnshire
c. Notification of Receipt of Planning Application
Planning Application Reference: 23/0756/VARCON
Proposal: Application to vary conditions 2 (approved plans), 3 (materials) and 13
(occupancy) and removal of condition 14 (register of occupancy) attached to planning
permission 19/1378/FUL (allowed under appeal ref: APP/R250/W/20/3250667) - Change of
Use of land at Priory Lakes for creation of Holiday Park including stationing of 35 lodges
and one unit for office /reception - to allow for residential occupancy for persons over 50
Location: Priory Lakes Priory Road Sleaford Ruskington NG34 9DL
d. Prior approval
Application Reference: 23/0807/PNND
Proposal: Prior approval for a proposed change of use from agricultural barn to 5 dwellings
(class C3) and for associated operational development. Location: Land Off Fen Road Fen Road Ruskington. Applicant: Adrian Gott
e. Application Reference: 23/0809/OUT
Proposal: Outline application (with all matters reserved) for the erection of 1no.
detached bungalow. Location: Land To The Rear Of 14 Chapel Street Ruskington Sleaford Lincolnshire NG34 9D
f. Notification of Receipt of Consultation of public payphone removal scheme
Application Reference: 23/0395/PNTEL
Proposal: Removal of public payphone. Location: Fen Road Ruskington Sleaford NG34
g. Application reference: 23/1015/TPO
Description of works: T1 Lime - Reduce overhanging branches back by 2.5m. Location: 4 Oakland Crescent, Ruskington, Sleaford, Lincolnshire, NG34 9DG
21.1. Applications approved by NKDC since the last meeting.
a. Application Reference: 23/0755/HOUS
Proposal: Proposed single storey extension to front and side, connecting to the existing
Garage. Location: 7 Grange Road Ruskington Sleaford. (Approved by NKDC)
22. Correspondence – For information only. (Circulated prior to the meeting.)
a. LALC (via email) – Fortnightly newsletter
b. NKDC Planning Enforcement Officer (via email) – Land at Speedway Corner
c. Beacon Fen (via email) –
d. NKDC (via email) – Parish and Town Newsletter
e. LCC Highways (via email) – Road and drain surveys
f. LCC Countryside Access – Schedule to show the grass cutting of public rights of way in NKDC.
g. Residents (via email) - Graffiti at Parkfield playing field on 29 July 2023. (Police informed.)
h. Resident (Via email) – Community project with the youth club for land at the junction of Silver Street and Station Road (agenda item).
i. LALC (via email) – Training bulletin for August 2023
j. Resident – Traffic noise, speeding, speed camera, HGVs driving through the village and flooding on Sleaford Road.
k. Village Hall Chairman (via email) - Flooding of Parkfield carpark during heavy and prolonged rainfall.
l. Resident (via email) – Enquiry regarding Ruskington men’s football teams and the possibility of starting up a new men’s team.
m. National Flood Forum (via email) - Lincolnshire Groundwater Project and Land North Side of Larch Close (wild bores)
n. NKDC (via email) – Invitation to a town and parish council engagement event at Whisby on 5 October 2023 from 6pm to 8pm, to discover the ambitions and plans of the district council.
o. Age UK Lincoln & South Lincolnshire - Safe and Warm Initiative
p. Residents – Dogs off lead, and at times, unaccompanied inside the children’s play area at Elmtree. (Sleaford Police, Environmental Health and the ASB Team at NKDC are aware and their advice is being taken.)
23. To receive Councillors’ reports for information only and items for inclusion on the next agenda. (Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.)
24. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
25. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing matter below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
26. To consider the end of probation appraisal for the Parish Caretaker and the offer of a permanent position.
End of agenda.