11 July 2023
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 11 July 2023 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 7pm. A public session, lasting no more than 15 minutes, commences at 7pm. Members of the public and press are welcome to attend. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 5 July 2023 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the meeting held on Tuesday 13 June 2023.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made since the last meeting held on 13 June 2023.
4.2. To consider approval of the bank reconciliations for: a. April 2023, b. May 2023, c. June 2023.
5. To receive an update on co-option to Ruskington Parish Council.
6. To consider / approve the policies and Terms of Reference (ToR) below following review and recommended amendments.
6.1. Lone Working
6.2. Freedom of Information and Publication
6.3. Training and Development
6.4. Safeguarding (deferred from the meeting on 13 June 2023)
6.5. ToR for the Operations Committee (draft)
7. To consider/ approve ways to prevent parking on the grass area on the village hall car park to prevent damage to the drains beneath. (The grass area is owned by the Council).
8. To consider ways to upgrade the IT in the parish office. (Information circulated prior to the meeting.)
9. To receive/ consider the outcome of the public consultation survey for Parkfield Pavilion. (Information circulated prior to the meeting.)
9.1. To consider the renovation of the Pavilion to incorporate a community café and accessible toilet facilities.
9.2. To consider the RFO applying to the FFC Communities Foundation for funding to renovate the Pavilion, incorporating a community café and accessible toilet facilities.
10. To consider the proposal and concept plans for Parkfield Pavilion and agree any amendments for informing the University of Lincoln.
11. To consider the report from the Environment Caretaker regarding Parkfield carpark fence and tree work and agree any expenditure. (Information circulated prior to the meeting.)
12. To consider quotes for the removal of graffiti from the MUGA. (Information circulated prior to the meeting.)
12.1. To consider ways to reduce the incidences of vandalism at Parkfield play area.
13. To consider quotes to replace the decayed wooden fencing at Beck Close play area with bow top metal safety fencing. One length has been removed and temporary fencing is in place. (Information circulated prior to the meeting).
14. To receive the workshop report, consider the recommendations, and agree a) any equipment for disposal, b) any expenditure required. (Information circulated prior to the meeting.)
15. To consider a request from a resident to place a wooden memorial bench on the High Street beside the Beck.
16. To consider not allowing memorial plaques for the ashes scattering area in Sleaford Road Cemetery.
17. To consider setting up a WhatsApp group to improve interaction between the Clerk and RFO and the Council members.
18. Planning – Applications received since the last meeting
a. Application of Proposed Works to Trees Subject to Tree Preservation Order.
Application reference: 23/0690/TPO
Description of works: T1 Ash - Remove to ground level
Location: 11 Whitehouse Road, Ruskington, Sleaford, Lincolnshire, NG34 9TP
b. Application Reference: 23/0619/FUL
Proposal: Proposed change of use from agricultural to mixed use (including Equine Use,
Agricultural Use, Amenity Use, Educational Use, Class E (a) (Display or retail sale of
goods), Class E(b) (Sale of food and drink for consumption on the premises), Class F1 (a)
(provision of learning) and Class F2 (c) (provide areas for outdoor recreation))
Location: Land At Ruskington Fen Ruskington Lincoln Lincolnshire
c. Application Reference: 23/0719/FUL
Proposal: Erection of a garden office for hairdressing use
Location: 44 Tennyson Road Ruskington Sleaford Lincolnshire NG34 9HF
19.1. Applications approved by NKDC since the last meeting.
a. Reference: 23/0458/HOUS
Proposal: Installation of new bay window on front of existing house
Location: 2 Grange Close Ruskington Sleaford (Approved by NKDC)
b. Application Reference: 23/0485/HOUS
Proposal: Erection of single garage to rear of property (retrospective)
Location: 21 Coteland Road Ruskington Sleaford (Approved by NKDC)
c. Application Reference: 23/0521/HOUS
Proposal: Erection of single storey flat roof extension to rear and side
Location: 22 Silver Street Ruskington Sleaford (Approved by NKDC)
20. Correspondence – For information only. (Circulated prior to the meeting.)
a. LALC (via email) - LALC fortnightly e-news
b. LALC (via email) - Agenda and information regarding their 50th AGM on 29 June 2023 via Zoom.
c. Resident (via email) – Hedge growing over garden fence on the path to Horseshoe Hollow (The Environment Caretaker has cut back the hedge)
d. Dot Surveying (by post) - Proposed installation of electronic communications at Parkfield playing fields and permission to conduct an initial site survey to assess suitability
e. Finding Fitness (via email) – Play equipment information
f. ICCM (by post) - Summer Journal
g. PCSO Woolerton (via email) – Local police information (To be shared in the next Signpost Magazine)
h. LALC – Notes of LALC’s 2023 AGM and list Council and Clerk nominations for the LALC committee.
i. LCC (via email) – LCC Litter picking equipment scheme and offer of free litter picking kits for parish councils. (Council has received 8 litter picking kits.
j. Resident – (letter by hand) – Request to take household items to the recycling centre. (Signposted to NKDC)
k. LALC (via email)– Reconvened LALC AGM
l. Central Lincolnshire Local Plan (via email) - Central Lincolnshire Planning Obligations SPD Consultation.
m. Resident (via email) – Vegetation in the closed churchyard growing up a house wall. (The Environment Caretaker has cut back the vegetation)
21. To review the entries for the Village Sign competition and agree the winning entry. (Circulated prior to the meeting.)
22. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
23. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
24. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing and contractual matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
25. To consider the revised quote for the renovation and conversion of the parish office and agree the next steps. (Information circulated prior to the meeting.)
26. To consider which members of the HR Committee, in addition to the Vice-Chairman, will line-manage the Clerk to Council.
27. To consider contracting a cleaner for the public toilets for 2 weeks (7 August to 18 August) to honour caretakers’ annual leave booked prior to commencing employment with the Council.
28. To consider the end of probation appraisal for the Caretaker for Buildings and Play Areas and the offer of a permanent position.