12 March 2024
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 12 March 2024 at the Methodist Church, Chapel Street, Ruskington NG34 9DX at 8pm. This meeting immediately follows the Annual Parish Meeting. A public session, lasting no more than 15 minutes, commences at 8pm. Members of the public and press are welcome to attend. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 6 March 2024 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To receive reports from the District and County Councillors.
4. To approve the notes of the meeting held on 13 February 2024 as accurate Minutes.
4.1. To approve the notes of the extra-ordinary meeting held on 20 February 2024 as accurate Minutes.
5. Financial Matters (Information previously circulated).
5.1. To approve the payments made since the last meeting held on 13 February 2024.
5.2. To approve the bank reconciliations for February 2024.
5.3. To receive the mid-year report from the internal auditor.
5.4. To consider the expenditure for cancelling the Edge financial management software and returning to QuickBooks.
5.5. To receive an update on the funding application to the North Kesteven Rural England Prosperity Fund (REPF) for the installation of solar panels at the changing rooms/pavilion.
5.6. To consider writing off the debt from a) Memorials for You, and b) Allenby Funeral Directors as recommended by the internal auditor at the mid-year audit.
6. To receive an update on the co-option to Ruskington Parish Council.
7. To consider the catering arrangements and quotes for the cemetery and head stone inspection training on 25 April 2024. (Deadline extended.)
8. To review and agree the following for the hire / use of the sports facilities for 2024-2025 as recommended by the Recreation & Environment Committee following their meeting on 13 February 2024.
8.1. Application form to request the use of the facilities.
8.2. Lease agreement for use of the facilities.
8.3. Terms and Conditions for use by the following: -
a. The Terms and Conditions for use by sports teams
b. The Terms and Conditions for use by the Lions JFC (including the use of the kitchen)
c. The lease agreement for use by non-sporting organisations (individuals, businesses, and charities).
8.4. To receive / consider the revised proposed plans for the pavilion and agree the next steps.
8.5. To consider the condition of the playing fields following two flood events and rain fall and the issues caused by grass cutting.
8.6. To consider applying for funding from the Football Foundation for the maintenance and improvement of Parkfield playing fields.
9. To receive an update on the renovation of the parish office.
9.1. To consider the quotes for the replacement and relocation of the air-conditioning unit in the Clerk and RFOs’ office. (Current unit over 20 years old and has rusty pipework.)
9.2. To receive the pre-planning response from NK regarding planning permission for the downstairs parish office windows. (Ref 24/0051/PREAP)
9.3. To consider applying for planning permission for the installation of new downstairs windows for the parish office, if required. (Current windows single glazed and non-opening.)
10. To consider the information and quotes for the replacement of the wooden bridge over the Beck in Horseshoe Hollow. (Additional quote obtained.)
11. To receive an update from the Communication Working party on proposal for the replacement of the Signpost magazine – Cllr Conway.
12. To consider how Council will support the commemoration of D-Day 80 on 6 June 2024.
13. To consider the revised quote for the two village signs. (Previously approved quote out of date.)
13.1. To agree the exact locations for the village entrance signs on Sleaford Road and Lincoln Road. (LCC has given consent for the signs.)
14. Planning – Applications received since the last meeting
a. Application Reference: 24/0168/HOUS
Proposal: Single storey rear extension
Location: 27 Sessile Crescent Ruskington Sleaford Lincolnshire NG34 9WP
b. Application Reference: 24/0230/HOUS
Proposal: Replace conservatory with single storey side and rear extension
Location: 46 Roxholm Close Ruskington Sleaford Lincolnshire NG34 9EF
c. Application Reference: 24/0240/HOUS
Proposal: Erection of two storey rear extensions and single storey rear and side
extension along with new vehicular access.
Location: 3 Brook Way Ruskington Sleaford Lincolnshire NG34 9FN
d. Planning Application References: 24/0179/HOUS /24/0180/LBC
Proposal: Demolish and rebuild flat roof extension, convert utility buildings to domestic use, replace porch with garden room, internal works to main dwelling, erection of outdoor kitchen with store and shower room and installation of solar panels and battery storage.
Location: 15 Holme Lane Ruskington Sleaford Lincolnshire NG34 9DN
14.1. Planning applications approved by NKDC since the last meeting: -
a. Application Reference: 24/0048/HOUS
Proposal: Erection of first floor extension
Location: 3 Sleaford Road Ruskington Sleaford
15. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. LALC (via email) – Fortnightly e-news
b. LCC (via email 16/2/23) – Identification of suitable locations for future EV charge points.
c. PCC and All Saints Bell Ringers (via email on 16/2/24) – Commemorating D-Day 80
d. Environment Agency (via email 19/2/24) – Flood Mobile and attendance at the Annual Parish Meeting.
e. Safer Together Team Coordinator (by email on 19/2/24) - Safer Together information.
f. Ruskington Youth Club (via email on 26/2/24) – Notice of tree work at the Youth Club property, high Street South, on 28/29 February 2024.
g. Police and Crime Commissioner (via email on 29/2/240) – Information from a PCC and parish council (online) engagement event.
h. Sleaford Athletic Football Club (via email on 1/3/24) – Grass cutting at Parkfield playing fields.
i. NKDC (via email on 1/3/24) – Confirmation of public footpath extinguishment order 2023 for part of public footpath number 2, Ruskington.
j. LCC Flood Resilience Co-ordinators (via email on 1/3/24) – Section 19 flood investigation consultants visiting the area.
k. Funfair (via email on 1/3/24) – Request to bring a funfair to Ruskington in the summer of 2024.
16. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
17. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
18. To receive an update on staff welfare – Cllr Bain.
End of agenda.