13 June 2023 - Annual Parish Meeting and ordinary June meeting
Notice of the Annual Parish Meeting and the ordinary June meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that the Annual Parish Meeting will be held on Tuesday 13 June 2023 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 6.30pm. Light refreshments will be served. This will be immediately followed by a meeting of Ruskington Parish Council. Members of the public and press are welcome to attend, and the meeting will open with a public forum lasting no longer than 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 6 June 2023 |
Agenda Annual Parish Meeting
1.To receive the Chairman’s Annual Report – Cllr Ditch
2. To receive questions from the public on council business and receive ideas for future village projects.
Agenda for the Meeting of Ruskington Parish Council
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the extra-ordinary meeting held on Thursday 8 June 2023.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made since the last meeting held on 16 May 2023.
4.2. To consider approval of the bank reconciliations for May 2023.
4.3. To consider the bank reconciliations for June 2023.
4.4. To receive the report from the internal auditor.
4.5. To complete via vote all statements of the Annual Governance Statement 2022/2023 (Section 1) of the Annual Governance and Accountability Return.
4.6. To approve via vote the Accounting Statements 2022/2023 (Section 2) of the Annual Governance and Accountability Return.
4.7. To approve the end of year bank reconciliation for 2022-2023.
4.8. To approve the renewal quote for the Council’s insurance at a cost of £3,610.49 for one year.
4.9. To consider the allocation of £402.25 awarded from the Community Infrastructure Levy to the community garden, or other community project.
5. To receive an update on the co-option to Ruskington Parish Council.
6. To consider / approve the policies below following review and recommended amendments.
6.1. Document Retention and Disposal
6.2. Environment Policy
6.3. Safeguarding Policy
6.4. Management of Memorial Headstones (draft policy)
7. To consider flying the Union Flag at the Parish Office on official flag flying days and Armed Forces Day (Saturday 24 June 2023). (Information previously circulated.)
8. To consider the purchase of an electric van and agree the expenditure, following further research and comparisons on running costs. (Information previously circulated.)
8.1. To consider the installation of an electric charging point and its expenditure. (Information previously circulated.)
8.2. To consider an extension of the lease of the parish vehicle for six months at a cost of £168.36 (£37.56 per month less than RPC is currently paying), if required, until a decision on the lease of an electric van can be agreed. (Information previously circulated.)
9. To consider the correspondence from Sleaford Athletic Football Club regarding the fees for 2023-2024. (Information previously circulated.)
10. To consider the initial design proposal by students at Lincoln University for the refurbishment of Parkfield Pavilion and suggest amendments for the proposal.
11. To consider the purchase of two laptops. One for use by the administration assistant to allow remote working as required, and one for shared use by Council’s caretakers to allow paperwork to be completed electronically. (Cost for both laptops, 8GB RAM modules, carry cases and back-office support is £1,726.44 without VAT).
12. To consider the updated quote for the 3 information boards for Horseshoe Hollow (£1,764.00 including VAT). (Information previously circulated.)
13. To consider undertaking an inspection of Sleaford Road cemetery and the closed churchyard, including the memorial headstones following the Clerk’s training by the Institute of Cemetery and Crematoria Management.
14. To assign two Councillors to undertake the mandatory training for memorial parade organisers, as funded by Lincolnshire County Council.
15. Planning – Applications received since the last meeting
15.1. Prior Notification Householder Development
Planning Application Reference: 23/0535/PNH
Proposal: Single storey rear extension 4.0m in length from the original wall, eaves
height of 2.1m and maximum height of 3.2m
Location: 38 Whitehouse Road Ruskington Sleaford
Applicant: Mr Goddard
15.2. Prior Notification Householder Development
Planning Application Reference: 23/0565/PNH
Proposal: Single storey rear extension 5.0m in length from the original wall, eaves
height of 2.48m and maximum height of 2.83m
Location: 25 Dorrington Close Ruskington Sleaford
Applicant: Mr & Mrs Moore
15.3. Planning Application Reference: 23/0521/HOUS
Proposal: Erection of single storey flat roof extension to rear and side
Location: 22 Silver Street Ruskington Sleaford Lincolnshire NG34 9DS
15.4. Planning Application Reference: 23/0485/HOUS
Proposal: Erection of single garage to rear of property (retrospective)
Location: 21 Coteland Road Ruskington Sleaford Lincolnshire NG34 9XL
16. To review the Funday held on Sunday 7 May 2023 to celebrate the Coronation of King Charles III, and consider ways the Funday, and its organisers, can be supported by Council in the future.
17. To consider the quote for the replacement spring for the see-saw at Parkfield play area.
18. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. LALC – Fortnightly e-news.
b. Plastic Free Sleaford – Thank you for the village being kept so tidy; ways to reduce the littering of cigarette butts, and the possibility of installing recycling bins at Parkfield play area.
c. Resident – Speeding and HGV usage of Westcliffe Road
d. Sleaford Athletic FC - Fees for 2023-2024
e. Member of the public – Information and apology regarding the soiling on the slide and that the police are aware.
f. NKDC – Parish Council e-newsletter for June 2023.
g. Ruskington WI – Email regarding flower barrels and bench on the library corner.
h. NKDC - Arranging a valuation of the public toilet to inform their lease beyond 2026.
i. Quickline - Community Funding Opportunities
19. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
20. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
21. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing and contractual matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
22. To review/ approve the final quote, if available, for the agreed renovation and conversion of the parish office, following a meeting with the successful contractor on 27 April 2023.
23. To consider the end of probation appraisal for the Administration Assistant and the offer of a permanent position.
24. To receive an update on the recruitment of a RFO and Deputy Clerk following the extra-ordinary meeting held on 8 June 2023.
End of agenda.