16 May 2023 - Annual Meeting of the Parish Council
Dear Councillor,
You are hereby summoned to attend the Annual Meeting of Ruskington Parish Council which will be held on Tuesday 16 May 2023 at The Winchelsea Centre at 7.00pm. Members of the public and press are welcome to attend.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Prior to the start of the Annual Meeting of Ruskington Parish Council members of the public and press may ask questions or make short statements to the Parish Council. These can be submitted beforehand by emailing the Clerk: clerk@ruskingtonpc.org.uk
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Signed: K. H. Locke Clerk to Ruskington Parish Council |
K H Locke
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Dated: 5 May 2023 |
Agenda
1. To elect a chairman for the civic year.
2. To receive a Declaration of Acceptance of Office of Chairman for Ruskington Parish Council.
3. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
4. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
5. To elect a Vice- Chairman for the civic year.
6. To agree the Committees and Working Groups of Council.
6.1. Appointment of members to serve on Committees and Working Groups of Council, as required.
7. Appointment of representatives to outside bodies:-
7.1. Ruskington Emergency Plan Committee
7.2. Ruskington Village Hall Management Committee
8. To receive the Annual Report – Cllr Ditch
9. Financial Matters.
9.1. To review comments received in the Internal Auditor’s Report, if available.
9. 2. To nominate and approve the bank signatories.
9.3. To consider/approve the payments made since the meeting held on 20 April 2023.
9.4. To consider /approve the bank reconciliations for April 2023.
10. Consider the review of the following documents and consider any amendments recommended: -
10.1. Standing Orders
10.2. Financial Regulations
10.4. Code of Conduct
10.5. Terms of Reference for:
a. The Chairman
b. The Vice-Chairman
c. Delegates to outside agencies
d. HR Committee (if required).
11. Planning - Applications received since the last meeting.
a. Application Reference: 23/0458/HOUS
Proposal: New bay window on front of existing house
Location: 2 Grange Close Ruskington Sleaford Lincolnshire NG34 9FB
11.1. Applications approved by NKDC since the last meeting.
a. Application Reference: 23/0196/HOUS
Proposal: Demolition of existing conservatory and erection of single storey rear extension
Location: 23 Westcliffe Road Ruskington Sleaford (Approved.)
b. Application Reference: 23/0219/HOUS
Proposal: Erection of extensions and alterations including raising eaves to rear roof slope
Location: 28 Manor Street Ruskington Sleaford
11.2. Applications refused by NKDC since the last meeting.
c. Application Reference: 23/0271/PNND
Proposal: Change of use of agricultural buildings to 5 dwellings
Location: Land And Buildings At Fen Road Ruskington (Refused)
12. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. LALC – Fortnightly e- news
b. Lincolnshire Policy – Publicity for community fraud surgeries in Sleaford and Leasingham (Information shared on Council’s social media pages).
c. LCC – Town and Parish Newsletter for April 2023
d. LALC – List of available training
e. Resident – Possibility of a book swop shelf / community library in the parish office or a community garden
13. To receive Members’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
14. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual and staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
15. To review/ approve the final quote, if available, for the agreed renovation and conversion of the parish office, following a meeting with the successful contractor on 27 April 2023.
16. Staff matters - Cllr Ditch
16.1. To agree the panel for shortlisting the applications for the position of RFO and Deputy Clerk
16.2. To agree the date for shortlisting the applications (w/c 29 May 2023)
16.3. To agree the panel for the RFO and Deputy Clerk interviews
16.4. To agree the date for the RFO and Deputy Clerk interviews (w/c 5 June 2023)
End of agenda.