31 August 2021
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 31 August 2021 at 7pm at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY Members of the public and press are welcome to attend, and a public session will commence at 7pm for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 25 August 202 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held on Tuesday 29 June 2021.
4. Financial Matters (Please see attached information).
4.1. To consider approval of payments made since the last meeting.
4.2. To consider approval of payments made in August 2021.
4.3. To consider approval of the bank reconciliations for August 2021.
4.5. To receive an update on the borrowing approval application.
4.6. To agree expenditure for adding the 4 non-clerical employees to the Council’s email/IT system at an additional total cost of £12.00 + VAT per month.
5. To receive the Clerk’s report.
6. To receive an update on co-option to Ruskington Parish Council and consider a review of the recruitment, application, and interview process.
7. To review, and adopt as required, the following policies:
7.1. Advertising Guidance Policy
7.2. Allotments Policy (As recommended by the Environment Committee)
7.3. Allotment Lease Agreement (As recommended by the Environment Committee)
7.4. Complaints Procedure
7.5. Social Media Policy
8. To agree a new date for the Annual Parish meeting (Saturday 2 October or Saturday 9 October 2021, 11am – 3pm).
8.1. To agree the expenditure for the Annual Parish Meeting (refreshments, display boards etc).
9. To consider and approve the wording for the Public Consultation Questionnaire 2021 and the closing date for responses. (Previously circulated.)
9.1. To consider the best ways to circulate the questionnaire to all residents of Ruskington.
10. To consider plans for celebrating Christmas 2021, and agree any expenditure, including:
10.1. Brackets and battery-operated lights for the business premises on the High Street.
10.2. Brackets and battery-operated lights for other areas of the village.
10.3. Wrapping the tree trunks and lower branches of the trees beside the Beck with battery-operated lights.
10.4. To consider a large Christmas tree and its location.
11. To consider ideas for celebrating the Queen’s Platinum Jubilee in 2022.
11.1. To consider purchasing a Lincolnshire flag and a Union Jack for flying from the Parish Office as occasions require.
12. Environment Committee - Cllr Conway, Chairman of the Environment Committee.
12.1. To receive an update on the election of the Chairman and Vice-chairman of the Environment Committee.
12.2. To consider the election of Cllr Cox to the Environment Committee.
12.3. To consider co-option of the following non-councillors to the Environment Committee to share knowledge and expertise. (No voting rights.) Roberta Bray (resident), and Andy Doughty (RPC caretaker).
12.4. To consider the purchase of two steel bicycle racks (wall or floor mounted) to each hold 6 bikes for Parkfield playing field and Elmtree play area at a total cost of £80.98.
12.5. To receive an update on the flood mitigation measures at Horseshoe Hollow.
12.6. To receive a recommendation from the Environment Committee that the allotment fees remain at £20.00 per plot for year 2022-2023.
12.7. To consider the recommendation that the garden at the rear of the office be developed as a community garden.
12.8. To receive information on the application to the LCC Treescape Fund.
13. Recreation Committee - Cllr White, Chairman of the Recreation Committee: -
13.1. To receive an update on the insurance claim for the Rotaplay roundabout in Park field following accidental damage due to misuse by adults on 26 July 2021 at 19.23 hours.
13.2. To consider the replacement play equipment for the Rotaplay at Parkfield play area.
13.2. To receive an update on the repairs to the goalposts.
13.3. To receive an update on the storage for the tennis nets.
13.4. To consider the RoSPA reports following inspection of the play areas on 19 August 2021.
13.5. To consider quotes for painting the exterior walls of the Pavilion, if available.
13.6. To consider the quotes for additional CCTV cameras at the Pavilion.
13.7. To consider and approve the wording for the public consultation into a dogs off-lead exercise area at Parkfield playing fields.
14. Planning applications - Cllr Cunningham, Chairman of the Planning Committee. (Information previously circulated.)
14.1. Ruskington Parish Council’s response to the review of the Central Lincolnshire Local Plan.
15. To receive an update on the Emergency Plan.
15.1. To elect a Chairman for the Emergency Plan.
16. Correspondence - for information only (Circulated to Councillors prior to the meeting).
a. Resident - Ducks on Parkfield Road.
b. LCC- Local Authority Treescapes Fund to offer free native planting schemes to Parish Councils.
c. LCC – Advance notice of work to improve streetlights in some areas and to remove the permanently switched off streetlights on Rectory Road.
d. Freedom of information request regarding finances for maintaining the closed churchyard.
e. Freedom of information request for the Council’s annual financial turnover.
17. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
18. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
End of agenda.