8 February 2022 - Ordinary Meeting
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 8 February 2022 at 7pm at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY. Members of the public and press are welcome to attend, and a public session will commence at 7pm for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 3 February 2022 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held on Tuesday 11 January 2022.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made in January 2022.
4.2. To consider approval of the bank reconciliations for January 2022.
4.3. To consider the quotes for the office broadband due for renewal on 16 Feb 2022.
4.4. To consider renewal of membership to the LALC Annual Training Scheme for year 2022/2023 at a cost of £180.00 (including VAT). (Last year £168.00 including VAT)
5. To receive an update on co-option to Ruskington Parish Council. (Application previously circulated. The applicant has observed a Recreation Committee meeting.)
6. To consider a request from the Parish Church regarding the Council refurbishing both notice boards on the Winchelsea Centre carpark (one belong to the Council, the other belonging to the Church).
6.1. To consider the purchase of an electronic noticeboard for the parish office.
7. To receive an update on the Community Safety Accreditation Scheme powers (CSAS) following a meeting with Aurora Security on 2 February 2022.
7.1. To consider increasing the security patrols by Aurora to 25 hours per week for six months over the summer.
8. To review the Annual Parish Meeting and Office Open Day held on 9 October 2021 - Cllr Ditch (Deferred from January meeting.)
9. To consider /approve the best way to celebrate the Queen’s Platinum Jubilee.
10. To review and approve the following policies (previously circulated):
10.1. CCTV policy (Reviewed at the January meeting)
10.2. Winter salting/gritting policy
10.3. To consider a policy for the binding of Council minutes, and the expenditure for binding (approx. £118.00 per set) - Cllr Cunningham.
11. Recreation Committee – Cllr Cox, Chairman of the Recreation Committee following a committee meeting held on 25 January 2022.
11.1. To consider the recommended quote for two replacements showers in the pavilion.
11.2. To consider the recommended quote for supply and fitting a solenoid valve in the pavilion to prevent the showers being left on.
11.3. To consider the quote for a new hot drinking water boiler in the pavilion, if available.
11.4. To consider the Recreation Committee’s recommendation to introduce charges for the use of the sports facilities, commencing August 2022, following the Council becoming VAT registered on 1 April 2022.
11.5. To receive an update on the Chairman for the Recreation Committee and consider their election to the Finance Committee.
12. Environment Committee - Cllr Conway, Chairman of the Environment Committee.
12.1. To consider / accept the revised contracts and quotes for: a) amenity and verge grass cutting and hedge cutting, and b) Horseshoe Hollow as recommended by the Environment Committee.
12.2. To consider the revised plan for the community garden and proposed location for the new shed.
12.3. To consider the co-option of a resident to the Environment Committee as a non-councillor.
12.4. To consider the caretaker’s quote for laying a cement base for the shed.
13. Planning Committee - Cllr Cunningham, Chairman of the Planning Committee.
13.1. To receive an overview of planning applications, new and approved.
13.2. To receive an update on the proposed bus stops for Lincoln Road.
14. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. Resident – Burials and land for a new cemetery.
b. Parish Church – Refurbishment of the noticeboards in the Winchelsea Centre carpark.
c. HM Lord-Lieutenant of Lincolnshire – Queen’s Platinum Jubilee celebrations.
d. NKDC - Petition for holding remote meeting.
e. NKDC - Annual Snowdrop Walk in aid of Child Bereavement UK.
f. Resident - MUGA lights switched on when MUGA not is use.
g. Resident - Speeding on Westcliffe Road.
h. NKDC - Parliamentary Boundary Review 2023.
i. Resident- Parking on Parkfield Road near the junction with High Street North.
15. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
16. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
17. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual and staffing matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
18. To consider the quotes for bow top metal fencing at Parkfield and Elmtree to replace the decayed wooden fencing, if available. - Cllr Cox.
19. To agree the referral process and expenditure for members of staff to be referred to Occupational Health as their health and wellbeing requires. – Cllr Ditch.
End of agenda: