27 July 2021
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 27 July 2021 at 7pm at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY Members of the public and press are welcome to attend, and a public session will commence at 7pm for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 22 July 2021 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held on Tuesday 29 June 2021.
4. Financial Matters (Please see attached information).
4.1. To consider approval of payments made since the last meeting.
4.2. To consider approval of payments made in July 2021.
4.3. To consider approval of the bank reconciliations for July 2021.
4.4. To review and approve the accounts for first quarter of the financial year.
4.5. To consider closing the HSBC bank account and transferring the balance of £6046.71 to a Lloyd’s Instant Access Saver Account, and for this to be reviewed when the second half of the precept was received in November 2021. (Recommended by the Finance & Policy Committee following a committee meeting held on 15 July 2021.)
4.6. To receive information on the Local Government Transparency Code (2014) for councils with a turnover of over £200,000 per annum (circulated prior to the meeting), and the recommendation by the Finance & Policy Committee following their meeting on 15 July 2021.
5. To receive the Clerk’s report.
6. To receive an update on co-option to Ruskington Parish Council and consider a review of the recruitment, application, and interview process.
7. To review, and adopt as required, the following policies as recommended by the Finance and Policy Committee: -
7.1. Lone Working
7.2. Training and Development
7.3. Health & Safety Policy
7.4. Freedom of Information – Publication Scheme
8. To consider changing the name and role of the Finance and Policy Committee to enable the committee to focus on financial matters and allow the other committees and / or working parties to review the policies based on relevance and councillor expertise.
9. To agree a date and venue for the Annual Parish Meeting.
10. Environment Committee - Cllr Conway, Chairman of the Environment Committee
10.1. To consider a request from a resident to scatter ashes in Horseshoe Hollow, plant a tree and place a memorial plaque.
10.2. To approve RPC owned and managed areas in Ruskington for encouraging biodiversity as well as the churchyard wildflower project.
11. Recreation Committee - Cllr White, Chairman of the Recreation Committee: -
11.1. To consider election of Cllr Tonge and Cllr Cotter to the Recreation Committee.
11.2 To agree the maintenance arrangements for the goal posts and other sports equipment
11.3. To agree the storage for the tennis nets.
12. Planning applications - Cllr Cunningham, Chairman of the Planning Committee. (Information previously circulated.)
13. Correspondence - for information only (Circulated to Councillors prior to the meeting).
a. Residents – re wildflower project in the churchyard
b. Ruskington Walking Football Club – re MUGA surface
14. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
15. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
16. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
17. To agree a schedule of work and expenditure for Aurora commencing on 1 October 2021. (Proposal by the Environment Committee following a working party meeting held on 20 July 2021.)
18. HR matters – Complaint.
End of agenda.