28 September 2021
Notice of a meeting of
Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 28 September 2021 at 7pm at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY Members of the public and press are welcome to attend, and a public session will commence at 7pm for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 23 September 2021 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held on Tuesday 31 August 2021.
4. Financial Matters (Please see attached information).
4.1. To consider approval of payments made since the last meeting.
4.2. To consider approval of payments made in September 2021.
4.3. To consider approval of the bank reconciliations for September 2021.
4.4. To receive the external auditor’s report for financial year 2020/2021.
4.5. To consider the RFO’s recommendation to open a new Lloyds Instant Access Account and transfer £50,000 from the Lloyds Current Account to this, following receipt of the second half of the precept from NKDC (£100,157) on 23 September 2021.
5. To receive the Clerk’s report.
6. Office Relocation Committee – To consider recommendations of the committee following a meeting held on 20 September 2021. (Information circulated prior to the meeting.)
6.1. To consider the recommendation that North Kesteven District Council offers the best source of funding to purchase the property to be used as a parish office.
6.2. To consider the best term for the loan repayments as being 25 years.
6.3. To consider seeking legal advice at an approximate cost of £250.00 to confirm the NKDC funding agreement is satisfactory. (Agreement received following a request for loan application details.)
7. To receive an update on co-option to Ruskington Parish Council.
8. To review, and adopt as required, the following policies and Terms of Reference (ToR):
8.1. Communication Policy (as reviewed and recommended by the HR Committee).
8.2. HR Committee ToR (as reviewed and recommended by the HR Committee).
8.3. Finance and Strategy ToR (as reviewed and recommended by the F&S Committee).
9. To consider plans for celebrating Christmas 2021, and agree any expenditure, including:
9.1. Brackets and battery-operated lights for the business premises on the High Street.
9.2. Brackets and battery-operated lights for other areas of the village, as interest has been shown.
9.3. Wrapping the tree trunks and lower branches of the trees beside the Beck with battery-operated lights. (Total of 27 trees. 15m of lights would be required per tree.)
9.4. To consider a large Christmas tree and its location.
10. To consider ideas for celebrating the Queen’s Platinum Jubilee in 2022.
10.1. To consider purchasing a Lincolnshire flag and a Union Jack for flying from the Parish Office as occasions require.
11. Environment Committee - Cllr Conway, Chairman of the Environment Committee.
11.1. To consider a request from a resident to scatter ashes on an existing family grave.
11.2. To receive an update on the flood mitigation measures at Horseshoe Hollow.
11.3. To receive the outcome of the entry into The Lincolnshire Environment Awards 2021.
12. Recreation Committee - Cllr White, Chairman of the Recreation Committee following a committee meeting held on 23 September 2021: -
12.1. To consider the recommended locations for installing steel bike racks at Parkfield playing field and Elmtree play area.
12.2. To consider the recommended replacement play equipment for the Rotaplay at Parkfield play area, and its expenditure.
12.3. To receive an update on the storage for the tennis nets and agree any expenditure.
12.4. To consider recommendations for the refurbishment and repairs required for the Pavilion.
12.5. To consider the recommendation for the best quote for painting the exterior walls of the Pavilion.
12.6. To consider the recommended quote for additional CCTV cameras at the Pavilion following mapping of the CCTV camera coverage.
13. Planning Applications - Cllr Cunningham, Chairman of the Planning Committee. (Information previously circulated.)
13.1. To consider the Planning Committee and Council’s methods of considering and responding to planning applications. (Advice from LALC circulated prior to the meeting.)
13.2. To receive an update on the proposed bus stops for Lincoln Road, B1188. (Flaxwell Fields housing development).
13.3. To consider applying for the LCC Bus Shelter Grant to erect bus shelters at existing bus stops and the proposed bus stops on Lincoln Road.
14. To receive an update on the Emergency Plan.
14.1. To elect a Chairman for the Emergency Plan.
15. Correspondence - for information only (Circulated to Councillors prior to the meeting).
a. Resident – grass cutting at Horseshoe Hollow and alleged killing of water voles
b. Resident – re dog park and the use of the playing fields
16. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
17. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
18. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
19. HR Committee - Cllr Ditch, Chairman of the HR Committee, following a committee meeting held on 20 September 2021.
19.1. To consider using the National Joint Council for Local Government Services National Pay Scale Award Scheme (NJC) as guidance for agreeing salaries and pay awards for the non-clerical employees as recommended by the HR Committee at their meeting held on 20 September 2021.
19.2. To consider adopting the NJC pay scheme for future non-clerical employees (SCP scales 1-5)
19.3. To consider a review of the role of the Environment Warden following review of the Warden’s time sheets, changes to Council’s working practices and security services, and NKDC removing the issuing of fixed penalty notices for dog fowling.
End of agenda.