8 March 2022
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 8 March 2022 at 7pm at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY. Members of the public and press are welcome to attend, and a public session will commence at 7pm for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 2 March 2022 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held on Tuesday 8 February 2022.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made in February 2022.
4.2. To consider approval of the bank reconciliations for February 2022.
4.3. To consider renewal of membership to Lincolnshire Association of Local Councils for year 2022/2023 at a cost of £180.00 (including VAT).
4.4. To receive an update on the NJC pay award for 2021-2022 for council employees.
4.5. To consider allowing the Clerk/Deputy Clerk & RFO authority to spend an approved amount of money for emergency repairs/ work in conjunction with the Chairman of Council or chairman of the relevant committee.
4.6. To consider a request from Mid Lincolnshire Citizens Advice for a donation to their organisation. (Correspondence and annual report previously circulated).
5. To approve and finalise the best way to celebrate the Queen’s Platinum Jubilee and agree any expenditure.
5.1. To consider a request by two residents (one also a councillor) to hold a 2-day rounders tournament at Parkfield, including the use of the pavilion, on 3rd and 4th of June to celebrate the jubilee.
6. Recreation Committee – Cllr Cox, Chairman of the Recreation Committee following a committee meeting held on 3 March 2022.
6.1. To receive the outcome of the FCC funding bid for the refurbishment and enhancement of Parkfield play area, if available.
6.2. To consider/ approve any adaptations to the refurbishment and equipment of Parkfield play area following the outcome of the FCC funding bid, as recommended by the Recreation Committee.
6.3. To consider/ approve transferring funds from Council reserves for the refurbishment of the play area in response to the funding allocated, as recommended by the Recreation Committee.
6.4. To consider electing Cllr Tomlinson to the Recreation Committee.
6.5. To consider / approve the fees and charges for the use of the sports facilities and MUGA at Parkfield as recommended by the Recreation Committee.
6.6. To consider any adaptations required to the pavilion kitchen following an inspection by a North Kesteven Environment Officer on 23 February 2022 – Cllr Ditch
6.7. To consider / approve the following agreements for use of the sports facilities, as recommended by the Recreation Committee:
a. The Lions FC to use the kitchen for serving refreshments
b. Application form for the hire of the sports facilities.
c. Agreement for the hire of the sports facilities by sport and non-sport organisations.
d. The Terms & Conditions for the hire of the sports facilities by sport and non-sport organisations.
7. Environment Committee - Cllr Conway, Chairman of the Environment Committee.
7.1. To re-consider / accept the revised quote for the amenity and verge grass cutting and hedge cutting for 3 years, following correspondence with the contractor. (Information previously circulated).
8. Planning Committee - Cllr Cunningham, Chairman of the Planning Committee.
8.1. To receive an overview of planning applications, new and approved.
8.2. To receive an update / recommendation on the proposed bus stops for Lincoln Road.
8.3. To consider electing Cllr Lupton to the Planning Committee.
9. Estate Management Committee – Cllr Conway
9.1. To consider the election of Cllr Tomlinson to the Estate Management Committee.
9.2. To consider the options for the flat at the rear of the parish office following a site visit by an architect on 23 February 2022. (Residential or business/community).
9.3. To consider the architect applying for planning permission to convert the rear of the office into business / office units and improving the space for the parish office (kitchen and toilet). A quote of £1,200 for drawing-up plans and submitting the application to NKDC has previously been approved by Council.
10. To agree the location for the defibrillator formerly located at the Black Bull.
11. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. Resident and councillor - request to use Parkfield playing fields and pavilion to hold a 2-day rounders tournament to celebrate the Queen’s platinum jubilee. (Agenda item above.)
b. Great British Spring Clean – Community Spring Clean 2022
c. North Kesteven Police – Quarterly report
d. LCC Highways - LCC Highways – Road Closure Order for Rectory Road 4/4/2022- 18/4/2022 for the installation of a Zebra Crossing.
12. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
13. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
14. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual and staffing matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
15. To receive a business plan and consider a request from a local football club to lease the sports facilities at Parkfield play area. - Cllr Cox.
16. To consider a request by a local nursery to hire the pavilion (including the kitchen) for one afternoon per week, term time only. – Cllr Cox.
17. To consider the recommendation for an employee following an online assessment with an Occupational Health Nurse Adviser, as recommended by the HR Committee following a meeting held on 3 March 2022. - Cllr Ditch.
18. To receive an update on the post final written warning / welfare meeting with an employee held on 3 March 2022.
18.1. To consider any further actions required, and recommendations made, by the HR Committee for the employee failing to comply with the conditions of their final written warning. – Cllr Ditch