26 October 2021
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 26 October 2021 at 7pm at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY. Members of the public and press are welcome to attend, and a public session will commence at 7pm for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 21 October 2021 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held on Tuesday 28 September 2021.
4. Financial Matters (Please see attached information).
4.1. To consider approval of payments made since the last meeting.
4.2. To consider approval of payments made in October 2021.
4.3. To consider approval of the bank reconciliations for October 2021.
4.4. To consider applications for grants from village clubs and groups.
4.5. To consider a project following the receipt of £6,202.07 from the Community Infrastructure Levy (CIL) allocation for Ruskington.
5. To receive the Clerk’s report.
6. Office Relocation Committee – Cllr Conway
6.1. To receive an update on the loan application agreement with NKDC following its final approval by RPC’s solicitors.
6.2. To receive an update on the purchase of 7-9 High Street North as the Parish Office.
7. To receive an update on co-option to Ruskington Parish Council.
7.1. Consider ways to encourage applications for co-option.
8. To consider and adopt as required, the following policy.
8.1. Flushing & Purging Policy (as reviewed by the HR Cttee).
9. Public Consultations 2021.
9.1. To receive the analysis of the Public Consultation 2021. (Previously circulated.)
9.2. To receive the analysis of the Public Consultation into a dog exercise area. (Previously circulated.)
9.3. To consider the RFO applying to FCC Environment for funding to improve the play area at Parkfield based on the results of the public consultation. (Closing date 1 December 2021 at 5pm. Only one play area can be considered.)
9.4. To consider changing the date of the November meeting from 30 November to 23 November 2021 to allow time for Council to approve / amend the application.
10. Community Speed Watch and Highways Matters.
10.1. To consider possible traffic calming measures for Fen Road - Cllr Cox
10.2. To consider residents’ concerns about parking on Station Road (parking on the pavement, parking on bends and near road junctions, reducing access for wider vehicles, LCC no longer re-painting white lines.)
11. Environment Committee - Cllr Conway, Chairman of the Environment Committee.
11.1. To receive an update on the applications for free trees from LCC Treescape Fund and the Woodland Trust, and the donation of 500 crocus bulbs from Kesteven Sleaford Rotary Club.
11.2. To consider quotes for work to a tree in Horseshoe Hollow that is damaging a resident’s fence.
11.3. To receive an update on the mowing regime for Horseshoe Hollow.
11.4. To consider electing Cllr Cotter as the Environment Committee representative on the Finance & Strategy Committee.
12. Recreation Committee - Cllr White, Chairman of the Recreation Committee following a working party meeting held at Parkfield on 5 October 2021.
12.1. To consider a plan for improving and increasing play facilities.
12.2. To consider the quote for additional CCTV cameras at the Pavilion following mapping of the CCTV camera coverage from the Pavilion and the Village Hall.
12.3. To consider the expenditure to replace the decayed wooden fencing with metal loop fencing at Parkfield and Elmtree play areas.
12.3. Review of Covid-19 measures and the lifting of restrictions:
a. Re-opening of sports pavilion following government guidelines. (Currently closed, except the toilets which are available for 30 minutes before and after a game / training.)
b. Play areas (Currently open with daily weekday cleaning, disinfecting, and guidance for use displayed.)
c. MUGA (Currently open - daily weekday cleaning, disinfecting, and guidance for use displayed.)
12.4. To consider a request from the Lions Football Club to serve refreshments from the Pavilion kitchen.
12.5. To consider a children’s sports holiday club proposal from an external agency. (Information previously circulated.)
12.6. To consider ways to reduce nuisance and unsafe parking by users of Parkfield playing field and facilities.
13. Planning Applications - Cllr Cunningham, Chairman of the Planning Committee.
13.1. To receive an update on planning applications for October 2021. (Information previously circulated.)
13.2. To consider correspondence from Heritage Lincolnshire regarding the identification of properties in the village for possible listing as heritage assets and the invitation for a walk around the village.
14. To receive an update on the Emergency Plan.
14.1. To elect a Chairman for the Emergency Plan.
14.2. To consider attendance at Emergency Plan training on 22 February 2022 at the County Emergency Centre.
15. To consider Remembrance Day arrangements 2021.
16. Correspondence - for information only (Circulated to Councillors prior to the meeting).
a. Resident - Speculative email re job opportunities at Ruskington Parish Council.
b. Resident – Outcome of the draft Central Lincolnshire Local Plan review regarding development on Leasingham Lane.
c. Safer Together Community Coordinator – Newsletters and notice of PCC precept survey.
d. Resident – Council to consider inspiring residents to take up small biodiversity/rewilding projects of their own.
17. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
18. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
19. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
20. HR Committee - Cllr Ditch, Chairman of the HR Committee, following a working party meeting held on 20 September 2021.
20.1. To consider a permanent position for the Caretaker for Environment and Grounds.
20.2. To consider a welfare review for a staff member.
Ruskington Parish Council
The Parish Office, 7-9 High Street North, Ruskington, Sleaford, Lincolnshire, NG34 9DY
Tel: 01526 834483 Email: clerk@ruskingtonpc.org.uk
Chairman of Council - Cllr G Conway I Clerk to the Council - Mrs Kathryn Locke I RFO - Miss Kirsty Sinclair