23 November 2021
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 23 November 2021 at 7pm at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY. Members of the public and press are welcome to attend, and a public session will commence at 7pm for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 18 November 2021 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held on Tuesday 26 October 2021.
4. Financial Matters (Please see attached information).
4.1. To consider approval of payments made since the last meeting.
4.2. To consider approval of payments made in November 2021.
4.3. To consider approval of the bank reconciliations for November 2021.
4.4. To consider the Parish Agreement Scheme for the urban highways grass cutting 2022-2023 and the contribution from LCC of £1821.09. (Response to be returned by 14 January 2021.)
4.5. To consider adding the RFO to the parish vehicle insurance at a cost of £192.00.
4.6. To consider VAT registration for the Council, and for the RFO to investigate this.
5. To receive the Clerk’s report.
6. Co-option to Ruskington Parish Council: One candidate for consideration.
7. To consider suspending committees (except for the HR Committee) until the Council has a full complement of 13 councillors; and instead to hold meetings on the second and last Tuesday of each month, to improve the efficiency of the council and its decision making.
8. To receive an update on the purchase of 7-9 High Street North for use as a parish office – Cllr Conway
8.1. To consider closing the Office Relocation Committee as the property has now been purchased.
8.2. To consider the renovation of the caretakers’ store (outbuilding) at a cost of £309.54 incl. VAT and a new door at approx. £200.00. (Please see attached.)
9. To consider the application for FFC Funding, commenced by the RFO, to improve the play area at Parkfield playing field. (Closing date 1 December 2021 at 5pm.)
10. Recreation Committee - Cllr White, Chairman of the Recreation Committee, with recommendations following a committee meeting held on 18 November 2021.
10.1. To consider the request for donations from the users of the playing field and its facilities.
10.2. To consider charges for the use of the playing fields and its facilities.
10.3. To consider the revised quote for additional CCTV cameras at the Pavilion and changing rooms following mapping of the CCTV camera coverage from the Pavilion and the Village Hall.
10.4. To consider the installation of the internet in the pavilion for use with the CCTV cameras and the MUGA lights and to prevent the need for a 4G router.
10.5. To consider installing motion sensitive lights on posts in Parkfield play area to improve images from the CCTV cameras and agree the locations and expenditure.
10.6. To consider the expenditure to replace the decayed wooden fencing with metal loop fencing at Parkfield and Elmtree play areas. (Quotes previously circulated.)
10.7. To consider a children’s sports holiday club proposal from an external agency. (Information previously circulated.)
10.8. To consider the request from a business to continue using the playing field for Sunday morning boot camps and consider any charges for this.
10.9. To consider the current purpose and use of the pavilion and changing rooms, and how these buildings could be put to best use.
10.10. To consider the use of the pavilion as a community café following research by Cllr Ditch and the outcome of the public consultation.
10.11. To consider a request from the Lions Football Club to serve refreshments from the Pavilion kitchen following an inspection of the kitchen by Cllr Ditch and Cllr Cox.
10.12. To consider the recommendations for improving the environment and biodiversity at the playing fields (planting trees around the perimeter, improving the hedging, and sowing wildflower seeds on the strip of soil between the car park and the wooden fence).
10.13. Consider the creation of a dog off lead exercise area on the north field based on the outcome of the public consultation survey.
11. Environment Committee - Cllr Conway, Chairman of the Environment Committee, with recommendations following a meeting held on 11 November 2021.
11.1. To consider the use of flat memorial stones only in the cemetery.
11.2. To consider the recommended increases to the burial fees for 2022-2023. (Please see attached.)
11.2. To consider the purchase and expenditure for a shed for the storage of equipment. (Quotes previously circulated)
11.3. To consider the expenditure of £300 for water butts.
11.4. To consider the expenditure for the NKDC tree survey, due in July 2022, at a cost of £475.75 ex. VAT. (Undertaken every 3 years.)
11.5. To consider the recommendation that the cemetery regulations remain as they are. 11.6. To consider an additional path to be cut at Horseshoe Hollow to improve access.
11.7. To consider the replacement of the compost bin, and the installation of additional compost bin at the allotments at a cost of no more than £500.
11.8. To consider the gradual replacement all the Council’s open-topped dog waste bins with closed, combination litter and dog waste bins.
12. Planning Applications - Cllr Cunningham, Chairman of the Planning Committee.
12.1. To receive an update on planning applications for November 2021 following a meeting held on 23 November 2021.
12.2. To consider asking local historians to take part in the identification of properties in the village for possible listing as heritage assets, following a walk around the village by Heritage Lincolnshire, Councillors, and the Clerk, on 16 November 2021.
13. To receive an update on the Community Emergency Plan.
13.1. To elect a Chairman for the Emergency Plan.
13.2. To consider the co-option of Mr Andrew Doughty to the Emergency Plan Committee.
13.3. To consider ways to promote the emergency plan and encourage volunteers to become involved, without obligation.
14. To consider applying for a NALC Standard Award for councils (Bronze, Silver, Gold.) (Please see the attached information.)
15. Correspondence - for information only (Circulated to Councillors prior to the meeting).
a. LCC – Lincolnshire Transport Consultation (closes 1 December 2021).
b. Resident – Lack of accessibility around Ruskington for wheelchair users.
c. Resident: Freedom of information request concerning parking enforcement on Church Street (Referred to LCC highways)
16. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
17. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
18. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
19. Outcome of an incident involving Council employees – Cllr Ditch, Chairman of the HR Committee.
20. To consider adding Members of the HR Committee to the list of councillors who can view the Council CCTV footage.
End of agenda.