4th May 2021 - AMPC
The Annual Meeting of Ruskington Parish Council which will be held remotely using MS 365 Teams on Tuesday 4 May 2021 at 7.00pm. Members of the public and press are welcome to attend. Please contact the Clerk on clerk@ruskingtonpc.org.uk in advance of the meeting to arrange.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Prior to the start of the Annual Meeting of Ruskington Parish Council members of the public and press may ask questions or make short statements to the Parish Council. These can be submitted beforehand by emailing the Clerk.
This meeting will be followed by the ordinary June meeting of Ruskington Parish Council.
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Signed: K. H. Locke Clerk to Ruskington Parish Council |
K H Locke
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Dated: 28 April 2021 |
Agenda
1. To elect of a Chairman for the ensuing year.
2. To receive a Declaration of Acceptance of Office of Chairman for Ruskington Parish Council.
3. To elect a Vice- Chairman for the ensuing year.
4. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
5. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
6. To approve as correct records the notes of the meeting of Council held on Notes of the ordinary meeting of the Parish Council held remotely on Thursday 27 April 2021 (please see attached).
7. Appointment of members to serve on Committees and Working Groups of Council:-
7.1. Finance and Policy Committee
7.2. Planning Committee
7.3. Environment Committee
7.4. Recreation Committee
7.5. HR Committee
7.6. Office Relocation Committee
7.7. Community Resilience Working Group (Emergency Plan)
8. Appointment of representatives to outside bodies:-
8.1. Ruskington Village Hall Management Committee
8.2. Ruskington Library Management Committee
8.3. Community Speed Watch Scheme
9. Financial Matters:
9.1. To receive the Internal Auditor’s Report for financial year 2020/2021.
9.2. To approve the end of year bank reconciliation for 2020/2021.
9.3. To nominate and approve the bank signatories.
9.4. To consider approval of payments made since the last meeting held on 27 April 2020.
9.5. To consider the renewal of the insurance with Came & Co for year 2021-2022.
10. Review the recommended amendments of the following documents and adopt if approved:-
11.1. Standing Orders
11.2. Financial Regulations.
11.3. Code of Conduct
11.4. Risk Assessment
11.5. Risk Management
11.6. Draft policy for Data Retention and Disposal
11.7. Environment Policy
11. To consider delegating powers to the Parish Clerk as Proper Officer to make decisions on behalf of the Council to ensure its functions and business can be carried out, until physical meetings can safely be held again, or until the government allows remote council and committee meetings to continue, as considered at the ordinary meeting held on 30 March 2021 and as advised by LALC.
End of agenda.