18 April 2024
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Thursday 18 April 2024 at the Winchelsea centre, 11 High Street North Ruskington, NG34 9DY at 7pm. A public session, lasting no more than 15 minutes, commences at 7pm. Members of the public and press are welcome to attend. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 11 April 2024 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To receive reports from the District and County Councillors.
4. To approve the notes of the meeting held on 12 March 2024 as accurate Minutes.
4.1. To approve the notes of the following meetings from committees that have disbanded or not held meetings for some time.
a. Operations Committee meeting. (Meeting held on 2 August 2023)
5. Financial Matters (Information previously circulated).
5.1. To approve the payments made, and payment of invoices received, since the last meeting held on 12 March 2024.
5.2. To approve the bank reconciliations for January, February and March 2024.
5.3. To receive the end of financial year reports.
5.4. To receive information on the external audit for 2023-2024.
5.5. To consider the insurance renewal with Gallagher. (Renewal date 1 June 2024.)
5.6. To receive an update on the funding application to the North Kesteven Rural England Prosperity Fund (REPF) for the installation of solar panels at the changing rooms/pavilion.
5.7. To consider a community/infrastructure project for the £3356.70 CIL money received, from NKDC, for the Flaxwell Fields housing development.
5.8. To consider a community/infrastructure project for the £1930.69 of CIL money received from NKDC for the housing development on land to the east of Lincoln Road and north of Springfield Road (20/0391/FUL).
6. To receive an update on the co-option to Ruskington Parish Council.
6.1. To consider the co-option of Mrs Emma Donovan to Council.
7. To receive the Clerk’s report (for information only).
8. To review/ adopt the following policies following review and recommendation of amendments:
8.1. CCTV Code of Practice (includes latest (2022) guidelines for surveillance cameras).
8.2. Sickness policy and sickness management flow chart for managing sick leave.
8.3. Civility & Respect Policy - Updated to include changes to legislation (s40A Equality Act 2010) from October 2024 to prevent sexual harassment at work.
9. To consider the discontinuation of the calendar 2025 competition due to lack of entries.
10. To review and the following for the hire / use of the sports facilities for 2024-2025
10.1. Application form to request the use of the facilities.
10.2. Lease agreement for use of the facilities.
10.3. Terms and Conditions for use by the following: -
a. The Terms and Conditions for use by sports teams
b. The Terms and Conditions for use by the Lions JFC (including the use of the kitchen)
c. The lease agreement for use by non-sporting organisations (individuals, businesses, and charities).
10.4. To consider applying for funding from the Football Foundation for the maintenance and improvement of Parkfield playing fields.
10.5. To consider the plan from the Environment Caretaker for the tree work required in Sleaford Road cemetery.
10.6. To consider the condition of Parkfield carpark and agree any maintenance required. 10.7. To consider the information and quotes for the replacement of the footbridge over the Beck in Horseshoe Hollow following receipt of bridge design information from LCC.
11. To receive the proposed layout for the Council’s newsletter. – Cllr Conway.
11.1. To consider the title for the newsletter.
11.2. To consider the content for the newsletter.
11.3. To consider / agree who will proofread the newsletter as compiled by the Admin Assistant.
11.4. To consider the content for the Summer 2024 newsletter.
12. To receive an update on the arrangements to commemorate D day 80 on 6 June 2024.
12.1. To consider the purchase of an unknown Tommy statue for the Garden of Remembrance to commemorate D-Day 80, at a cost of £175.00.
13. To consider the revised quote for the two village signs. (Quotes are valid for 7 days and the previously approved quote is out of date.)
14. To receive an update on the renovation of the parish office. - Cllr Trolley.
14.1. To receive the pre-planning response from NKDC regarding planning permission for the downstairs parish office windows. (Ref 24/0051/PREAP).
14.2. To receive information on the poor condition of the drive leading to the rear of the parish office and the community garden and consider the recommendation of the Estate Management and Planning Committee following a meeting held on 20 March 2024.
14.3. To consider the proposed plans for the pavilion as recommended by the Estate Management and Planning Committee, and agree the next steps.
14.4. To consider the quote and time for the Building’s Caretaker to decorate the interior of the changing rooms including a non-slip floor covering. (£269.69).
14.5. To receive an update on the community garden and review its opening times.
14.6. To consider the revised quote for the lychgate at Sleaford Road cemetery.
14.7. To consider the quotes for the work required at the entrance to the men’s public toilets on Church Street.
15. Planning – Applications received since the last meeting
a. Application Reference: 24/0322/FUL
Proposal: Demolition of existing detached garage and erection of 3no. supported
housing units (Class C3(b)) including new parking area.
Location: Land To The Rear Of 48 Rectory Road Ruskington Sleaford Lincolnshire NG34
9AD.
b. Receipt of Amended Plans/ Additional Information
Application Reference: 24/0240/HOUS
Proposal: Erection of two storey rear extensions and single storey rear and side
extension along with new vehicular access.
Location: 3 Brook Way Ruskington Sleaford
Amendments consists of revision to:
-Proposed block Plan to show replacement trees to be planted.
-Location plan to show correct site boundary line.
-Proposed elevations to show amended balcony on the right at the rear (removal of
balcony originally proposed to leave only 1 balcony on the left).
-Proposed floor plans to show the layout of the annexe.
c. Planning Application Reference: 24/0393/FUL
Proposal: Change of use from dwellinghouse (Use Class C3) to a residential care home
for up to four looked after young persons (Use Class C2) and associated works
Location: 77 Westcliffe Road Ruskington Sleaford Lincolnshire NG34 9AX
15.1. Planning applications approved by NKDC since the last meeting: -
a. Application Reference: 23/1254/FUL
Proposal: Change of use from residential to mixed use of residential and dog training facility
including the erection of a timber dog training building.
Location: Fontmell Fen Road Ruskington
b. Application Reference: 24/0048/HOUS
Proposal: Erection of first floor extension
Location: 3 Sleaford Road Ruskington Sleaford
c. Application Reference: 24/0230/HOUS
Proposal: Replace conservatory with single storey side and rear extension
Location: 46 Roxholm Close Ruskington Sleaford
16. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. LALC (via email) – Fortnightly e-news
b. ICCM – The Journal (by post on 14/3/24)
c. LCC Highways (via email on 14/3/24) – Grass cutting agreement for 2024-2025 and revised code of conduct for grass verge cutting.
b. NKDC (via email on 19/3/24) - Notice of Election for the Police and Crime Commissioner Elections taking place on 2 May 2024. (Displayed on the noticeboard as requested.)
e. Edge IT (via email on 19/3/24) – Update on the cyber incident that affected Edge IT Systems in October 2023.
f. LCC Highways (via email on 22/4/2024) - Notice of a traffic restriction for Priory Road. (Shared on social media.)
g. NKDC (via email on 27/3/24) – Staff opportunities for the Police and Crime Commissioner election taking place on 2 May 2024.
h. Business Owner (via email on 2/4/24) – Information on displaying a Slimming World banner. (Advertising policy and information issued by the Clerk.)
i. Village Hall Committee (via email on 2/4/24) – Village Hall carpark maintenance
j. Litte Rascals Nursery (via email on 3/4/24) – request for the grass to be cut at the village hall before 16 April 2024. (This is scheduled to be cut prior to this date- weather permitting.)
k. Resident (via email on 8/4/2024) – Ducklings and drains
l. NKDC (via email on 8/4/2024 – Notice of CIL payment for the housing development on Flaxwell Fields.
m. Community Foundation – (Via email on 8/4/24) – Outcome of funding bid and additional information required.
n. LCC Highways (via email on 9/4/2024) – Lincolnshire transport (bus) survey
o. Lincolnshire Police (by hand on 9/4/2024) – North Kesteven Policing Plan 2024.
p. Environment Agency (by hand on 10/4/2024) – Homeowners Guide to Property Flood Defence.
q. Resident (by email on 1/4/2024) - Query re planning application for a property on Westcliffe Road. (The RFO shared the link to the application on the NKDC planning portal).
r. Resident (via email on 11/4/2024) – Query regarding the increased charge for street lighting when Ruskington does not have street lighting. (Signposted to LCC ,and Cllr Wright emailed and responded.)
17. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
18. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing and legal matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
19. To receive an update on staff welfare and staff matters following a meeting of the HR Committee on 19/3/2024. – Cllr Bain.
20. To receive information from the HR meeting held on 20 March 2024.
21. To consider the quotes for the management and letting of the offices at the rear of the parish office.
End of agenda.