12 November 2024
NOTICE OF A MEETING OF RUSKINGTON PARISH COUNCIL
Dear Councillor,
You are hereby summoned to a meeting of Ruskington Parish Council which will be held on Tuesday 12 November 2024 at The Winchelsea Centre at 7.00pm. Members of the public and press are welcome to attend.
LCC Highways, Virgin Media and County Councillor Wright will be attending the meeting at 7pm to discuss the condition of the pavements following cabling works with Council and members of the public. Everyone is invited to attend.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Prior to the start of the meeting, members of the public and press may ask questions or make short statements to the Parish Council. These can be submitted beforehand by emailing the Clerk: clerk@ruskington-pc.gov.uk
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Signed: K H Locke Clerk to Ruskington Parish Council |
K H Locke
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Dated: 31 October 2024 |
Agenda
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
3. To approve the notes of the meeting of the Parish Council held on 8 October 2024 as accurate Minutes.
4. To receive reports from the District and County Councillors.
5. Financial Matters. (Information circulated prior to the meeting.)
5.1. To approve the payments made and consider the invoices for payment received since the meeting held on 8 October 2024.
5.2. To consider /approve the bank reconciliations for October 2024.
5.3. To receive a financial report from the RFO.
5.4. To received notification of the NJC staff pay awards for FY 2024-2025 as agreed by the government.
6. To receive the Clerk’s report (for information only).
7. To receive an update on co-option to Ruskington Parish Council.
8. To receive a briefing on Council’s new duty to prevent sexual harassment (Equality Act 2010 s26 Harassment). (Information previously circulated).
9. To consider /approve the following Terms of Reference and policies following review: -
9.1. Working Party Terms of Reference
9.2. Volunteer policy as recommended by the HR Committee
9.3. Health & Safety at Work policy as recommended by the HR Committee
9.4. Communication Policy as recommended by the HR Committee
9.5. Flushing & Purging policy
9.6. Complaints policy
9.7. Allotment agreement (as recommended by the Recreation & Environment Committee)
9.8. Allotment policy (as recommended by the Recreation & Environment Committee)
10. To consider the outcome of the public consultation for the renovation of the lychgate.
10.1. To receive the quotes for the renovation of the lychgate, if available, and agree the heritage contractor for recommending to Council.
10.2. To agree to apply for funding for the renovation of the lychgate.
10.3. To consider using GoFundMe as a platform for receiving donations from residents for the renovation of the lychgate after consideration by the Estate Management and Planning Committee.
11. To consider the architect’s proposed drawing for the pavilion café and additional Parkfield carparking.
12. To consider the quotes for the water tanks to provide hot water for the showers in the changing rooms to ensure they are compatible with current legislation, including connecting the system to the solar panels.
13. To consider the felling of two silver birch trees, by the Environment Caretaker, on the boundary of Elmtree playing field that cast shade on a property and planting two suitable trees in a better location in Elmtree playing field.
14. To consider the expenditure of £1533.15 for the caretakers to improve the three entrances to Horseshoe Hollow for inclusion in the budget for FY 2025-2026, as agreed in principle at the meeting on 8 October 2024. (Information and itemised quote previously circulated.)
15. To consider the quotes / cost for hiring equipment to clear the ditch along the boundary of Parkfield playing fields and Tomlinson Way for informing the budget setting for 2025-2026.
16. To receive the soil assessment and feasibility report for a scrape in Parkfield playing fields.
17. To consider/adopt the Terms and Conditions and Hire Agreements for the use of Parkfield facilities as recommended by the Recreation and Environment Committee: -
17.1. Lions JFC
17.2. Sleaford Athletic FC
17.3. Other sports teams
17.4. Non sporting users
18. To consider the options for improving the ground at the playing fields if available.
18.1. To consider the quotes for the required grass cutting and grooming machinery, if available
18.2. To consider the quotes for turf management by a contractor (scarifying, aerating etc), if available.
19. To consider the request by the Administrative Assistant to subscribe to Canva Pro at a cost of £100.00 per annum to help improve digital design and communication. (Information circulated prior to the meeting.)
20. To receive an update on the status of the Emergency Plan – Cllr Ditch
21. To consider the quotes for repainting the lines at Parkfield MUGA and Elmtree MUGA (contractor details redacted).
22. To receive planning applications, or ratify the comments of the Estate Management and Planning Committee regarding planning applications, received from NKDC since the last meeting.
a. Application Reference: 24/1152/HOUS
Proposal: Remove 10ft Conifer Hedge and replace with 6 ft Fence
Location: 1 Nene Close Ruskington Sleaford Lincolnshire NG34 9HJ
b. Application Reference: 24/1225/TPO T1
Description of works: T1. Hawthorn - Fell and remove due to cavity in the base of the trunk.
T2&T3 - Hawthorn - Reduce canopy by approx. 2m and shape. T4 - Hawthorn Bush - Reduce by approx. 1m and shape.
Location: 3 Whitehouse Road, Ruskington, Sleaford, Lincolnshire, NG34 9TP
c. Notification of Receipt of Amended Plans/ Additional Information
Application Reference: 24/0179/HOUS
Proposal: Demolish and rebuild flat roof extension, convert utility buildings to
domestic use, replace porch with garden room, internal works to main dwelling,
erection of outdoor kitchen with store and shower room and installation of solar
panels and battery storage.
Location: 15 Holme Lane Ruskington Sleaford
d. Notification of Receipt of Amended Plans/ Additional Information
Application Reference: 24/0180/LBC
Proposal: Demolish and rebuild flat roof extension, convert utility buildings to
domestic use, replace porch with garden room, internal works to main dwelling,
erection of outdoor kitchen with store and shower room and installation of solar
panels and battery storage.
Location: 15 Holme Lane Ruskington Sleaford
23. To receive notification of planning applications approved by NKDC since the last meeting.
24. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. LALC (via email) - Fortnightly e-newsletter
b. Lincolnshire Alert (via email on 7/10/2024) - Crime and Community survey for 2024
c. NKDC (via email on 7/10/2024) – Publicising refuse collection days for Christmas 2024
d. Quickline (via email on 9/10/2024) - Broadband work in Ruskington area
e. Resident (via email on 16/10/24) – Tree in Elmtree playing field casting shade on a property. (Agenda item, above).
f. Ruskington Veteran’s Group (via email on 21/10/2024) – Thank you to Council for the use of the Garden of Remembrance for the service to dedicate their standard.
g. DVLA (by post on 21/10/2024) – Upcoming changes to electric vehicle tax from 1 April 2025. (DVLA will send a reminder to Council.)
h. LALC (via email on 23/10/2024) - October training bulletin.
i. Resident (via email on 24/10/2024) – Gate between the community garden and community orchard always locked. (Caretakers asked to ensure this is open as publicised.)
j Resident – (via email) – Information regarding the history of the Garden of Remembrance
k. Resident – (via email on 31/10/2024) – Lack of working footpath Northfield Cresent (signposted to Fix my Street)
l. NKDC (via email on 31/10/2024) – Updated information for Operation Bridge (protocol for the death of King Charles III or other senior royal).
m. LCC Events Management (via email on 31/10/2024) – Requirement for event organisers to have £10 million public liability cover and for the evidence to be submitted with road closure requests.
25. To receive Members’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
26. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual and staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
27. To consider recommendations from the HR Cttee regarding staff pay for FY 2025-2026- Cllr Bain
28. To consider recommendations from the HR Cttee regarding staff pensions for FY 2025-2026 – Cllr Bain
29. To consider the Heads of Terms and other documentation for the lease of the office units as recommended by the Estate Management and Planning Committee.
30. To consider the cleaning of the parish office following renovation work to remove the dust and debris as recommended by the Estate Management and Planning Committee.
30.1. To consider the weekly cleaning of the office units at the rear of the parish office by contractor as recommended by the Estate Management and Planning Committee. (Quotes to be obtained).
31. To consider any recommendations of the Estate Management and Planning Committee for the lease of the public toilets on Church Street.
31.1. To consider a public consultation for the public toilets to inform the renewal of the lease and/or future funding bids to renovate the toilets.