11 June 2024
NOTICE OF A MEETING OF RUSKINGTON PARISH COUNCIL
Dear Councillor,
You are hereby summoned to a meeting of Ruskington Parish Council which will be held on Tuesday 11 June 2024 at The Winchelsea Centre at 7.00pm. Members of the public and press are welcome to attend.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Prior to the start of the Annual Meeting of Ruskington Parish Council members of the public and press may ask questions or make short statements to the Parish Council. These can be submitted beforehand by emailing the Clerk: clerk@ruskingtonpc.org.uk
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Signed: K H Locke Clerk to Ruskington Parish Council |
K H Locke
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Dated: 5 June 2024 |
Agenda
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
3. To approve the notes of the Annual Meeting of the Parish Council held on Tuesday 14 May 2024 as accurate Minutes.
4. To receive reports from the District and County Councillors.
5. Financial Matters. (Information circulated prior to the meeting.)
5.1. To approve the payments made and consider the invoices for payment received since the meeting held on 14 May 2024.
5.2. To consider /approve the bank reconciliations for April and May 2024.
5.3. To receive an update on the Council’s insurance for 2024-2025 (renewed on 1 June 2024).
5.4. To consider the expenditure of £216.42, excl VAT, for the health and safety items required to enable the Environment Caretaker to undertake tree work following his chainsaw qualification obtained in May 2024.
5.5. To receive the report from the internal auditor following the end of year audit on 5 June 2024.
5.6. To complete via vote all statements of the Annual Governance Statement 2023/2024 (Section 1) of the Annual Governance and Accountability Return.
5.7. To approve via vote the Accounting Statements 2023/2024 (Section 2) of the Annual Governance and Accountability Return.
5.8. To approve the end of year bank reconciliation for 2022-2023.
5.9. To receive a donation from St George’s Academy (Ruskington Campus) for the village flood initiative.
5.10. To increase internal financial controls by Council, as previously highlighted by the internal auditor.
6. To receive the Clerk’s report (for information only).
7. To receive an update on co-option to Ruskington Parish Council.
8. To appoint Members who were not present at the Annual Meeting of the Parish Council to serve on Committees. (Cllr Conway, Cllr Cotter, Cllr Conway.)
9. Appointment of representatives to outside bodies: Ruskington Village Hall Management Committee.
10. To consider /approve the following documents and consider any amendments recommended: -
10.1. Financial Regulations (Following receipt of updated model document from LALC)
10.2. Memorial Inspection policy
10.3. Document Retention Policy
10.4. Environment Policy
11. To consider the improved proofs for the village entrance sign (revised quote for the signs within the approved budget allocation for 2024-2025).
12. Estate Management Matters:
12.1. To receive an update on the refurbishment of the parish office and agree the next steps.
12.2. To consider the Environment Caretaker’s plans to improve the drainage at the rear of the office, based on surveys of the drainage system following drain blockages, and agree the expenditure.
12.3. To consider raising the height of the inspection chamber currently beneath the patio.
12.4. To consider raising the height of the patio to reduce the depth of the step to the patio doors (main entrance to the rear of the property).
12.5. To consider the refiguration (after investigation) and replacement of broken guttering and drain pipes at the rear of the parish office and the replacement of the stack pipe (no longer required) with a drain pipe.
12.6. To consider the removal of redundant electrical wiring and gas pipes from the exterior of the office, following investigation.
12.7. To consider an extension of the lease for the public toilets on Church Street (as being drawn up by NKDC).
12.8. To receive an update on the cemetery lychgate and sources of funding for its refurbishment.
12.9 To receive an update on the making safe of the headstones that have, to date, been deemed unsafe and agree any expenditure. (This follows an on-site meeting with a stonemason on 4 June 2024).
12.10. To receive information on the tap beside the cemetery lychgate, which has no water supply, and agree the next steps.
12.11. To consider a request to pre-purchase a cremation plot in Sleaford Road cemetery. (Pre-purchase of plots not permitted since 30 November 2004.)
12.12. To consider a request from the South Lincs Church to use the community garden for wellbeing activities.
12.13. To consider /approve the updated drawing for the pavilion and agree the next steps in the renovation.
13. Recreation and Environment Committee Matters:
13.1. To consider the arrangements for the Funday being held at Parkfield playing fields, if the date and arrangements have been received from the event organisers. (The Funday is not going ahead on 29 June as previously advised.)
13.2. To receive an update on the community garden.
13.3. To agree the date for a Recreation and Environment Committee Meeting.
14. To consider ways to improve communication within the Council.
15. To consider the Invitation from Ruskington Methodist Church to have a representative and / or display at an Eco Day on Saturday 13 July 2024.
16. To consider ways to celebrate Christmas 2024. (Budget allocated for 2024 is £1,500.)
17. Village Hall Matters:
17.1. To receive an update on the Chairman and Vice-Chairman for the Village Hall committee.
17.2. To consider a request from the Village Hall Committee to install solar panels on the roof of the village hall.
18. To consider planning applications and amendments to planning applications received since the last meeting:
a. Notification of Receipt of Amended Plans/ Additional Information Application Reference: 24/0393/FUL
Proposal: Change of use from dwellinghouse (Use Class C3) to a residential care home for up to four looked after young persons (Use Class C2) and associated works
Also received for this planning application:
b. Notification of Local Councils – Receipt of amended details and information
Proposal: Change of use from dwellinghouse (Use Class C3) to a residential care
home for up to four looked after young persons (Use Class C2) and associated works
Location: 77 Westcliffe Road Ruskington Sleaford
- Need for Home
- Shift Pattern
- Response to case officer
- Ministerial Statement
c. Application Reference: 24/0588/OUT
Proposal: Outline planning application for the erection of 2 No. detached dwellings (with all matters reserved).
Location: 33 Queensway Ruskington Sleaford Lincolnshire NG34 9EX
d. Application for a Lawful Development Certificate
Application Reference: 24/0619/LDEXI
Proposal: Application for a Lawful Development Certificate for existing use - confirmation of commencement of works.
Location: Land North Of Whitehouse Road Ruskington Sleaford I refer to the above application, the evidence accompanying which is currently receiving the Council’s consideration.
e. Planning Application Reference: 24/0623/HOUS
Proposal: First floor side extension above garage to create additional bedrooms.
Location: 11 The Sidings Ruskington Sleaford Lincolnshire NG34 9GA
18.1. To receive notification of planning applications approved by NKDC since the last meeting.
a. Application Reference: 24/0240/HOUS
Proposal: Erection of two storey rear extensions and single storey rear and side extension along with new vehicular access.
Location: 3 Brook Way Ruskington Sleaford (Approved by NKDC)
b. Application Reference: 24/0393/FUL
Proposal: Change of use from dwellinghouse (Use Class C3) to a residential care home for
up to four looked after young persons (Use Class C2) and associated works
Location: 77 Westcliffe Road Ruskington Sleaford (Approved by NKDC)
19. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
- LALC – (via email) - Fortnightly e- news
- Newton Newton Flag Makers (by post) – “Certificate of Grateful Recognition” for contribution to the D-Day 80 commemorations. (Purchase of the Flag of Peace.)
- Resident (via email on 20/5/2024) - Hire of the pavilion for a birthday party
- Resident (via email on 20/5/2024) – Request for signage and speed bumps on Millview Road following ducks, cats and a dog being hit by motorists.
- Resident - (via email on 20/5/2024) - Condition of Hillside play area. (Caretaker inspected and cleaned the play equipment.)
- Gods’ Acre (via post on 20/5/2024) - Members’ Magazine, “Beautiful Burial Grounds.”
- Resident (via email on 21/5/2024) - Damaged wall and parking and traffic issues on Station Road (Signposted to LCC Highways)
- NKDC (via email on 22/5/2024) - Armed Forces Day poster and information. (Poster displayed)
- South Lincs Church – via email on 20/5/2024 - Wellbeing activities for the community garden.
- Ruskington Methodist Church (via email on 23/5/2024) – Invitation to have a display at an Eco Day on 13 July 2024. (Agenda item above.)
- NKDC Planning (via email on 23/5/2024) – Notice of planning committee meeting for 77 Westcliffe Road and advice on how the public can participate.
- NKDC (via email on 28/5/2024) - Notice of pre-election period for the general election on 4 July 2024.
- LALC (via email on 28/5/2024) - Pre-election briefing for local councils.
- Resident (via email on 28/5/24) - Traffic issues on Springfield Road and Millview Road. (Signposted to LCC Highways.)
- Resident (via email on 28/5/2024) – Weed growth at Hillside play area. (Environment caretaker asked to inspect.)
- Resident (via email on 30/5/2024) – Request to pre-purchase a cremation plot in Sleaford Road Cemetery. (Agenda item above.)
- Resident (via email on 30/5/24) – D Day 80 commemoration service being held at All Saints Church.
- NKDC (via email on 30/5/24) – Street numbering: Fairfield, Fen Road, NG34 9TG.
- Ruskington Veteran’s Group (via email on 3/6/2024) – Request to hold a short service and light a Lamp of Peace for D-Day 80 on 6 June 2024 at 9.15pm.
- LALC (via email on 5/6/24) – Phishing information poster for sharing with the public.
20. To receive Members’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
21. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual and staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
22. To receive an update on HR Matters – Cllr Bain.
End of agenda.