14 May 2024 - Annual Meeting of the Parish Council
Dear Councillor,
You are hereby summoned to attend the Annual Meeting of Ruskington Parish Council which will be held on Tuesday 14 May 2024 at The Winchelsea Centre at 7.00pm. Members of the public and press are welcome to attend.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Prior to the start of the Annual Meeting of Ruskington Parish Council members of the public and press may ask questions or make short statements to the Parish Council. These can be submitted beforehand by emailing the Clerk: clerk@ruskingtonpc.org.uk
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Signed: K Sinclair Deputy Clerk to Ruskington Parish Council |
K Sinclair
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Dated: 08 May 2024 |
Agenda
1. To elect a Chairman for the civic year.
2. To receive a Declaration of Acceptance of Office of Chairman for Ruskington Parish Council.
3. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
4. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
5. To approve as a correct record the notes of the meeting held on Thursday 18th April 2024
6. To elect a Vice- Chairman for the civic year.
7. To agree the Committees and Working Groups of Council.
7.1. Appointment of members to serve on Committees and Working Groups of Council, as required.
8. Appointment of representatives to outside bodies: -
8.1. Ruskington Emergency Plan Committee
8.2. Ruskington Village Hall Management Committee
9. Financial Matters.
9.1. To nominate and approve the bank signatories.
9.2. To approve the payments made and consider the invoices for payment received since the meeting held on 18 April 2024.
9.3. To consider /approve the bank reconciliations for April 2024.
9.4. To receive an update on the funding application for the solar panels at Parkfield.
10. Consider /approve of the following documents and consider any amendments recommended: -
10.1. Standing Orders
10.2. Financial Regulations (until the updated model regulations are available from LALC)
10.3. Code of Conduct
10.4. Terms of Reference for:
a. The Chairman
b. The Vice-Chairman
c. Delegates to outside agencies
d. HR Committee (as reviewed and recommended by the HR Committee)
e. Estate Management and Planning Committee
11. To receive the District and County Councillors’ reports – for information only.
12. To receive feedback from the visit of Flood Mary and the Flood Mobile on 10 April 2024.
13. To consider the revised quote for the cemetery lychgate following a meeting with the contractor on 29 April 2024.
14. To consider the proofs for the village entrance sign (revised quote for the signs within the approved budget allocation for 2024-2025).
15. To consider the inspection of the memorial headstones in the cemetery and closed church following training by the caretakers on 25 April 2025.
15.a. To consider the making safe of any headstones that are deemed to be unsafe on inspection.
16. To consider planning applications and amendments to planning applications received since the last meeting:
a. Application Reference: 24/0240/HOUS
Proposal: Erection of two storey rear extensions and single storey rear and side extension along with new vehicular access.
Location: 3 Brook Way Ruskington Sleaford
Amendments consist of amended proposed first floor plan and rear elevation to show the increased width of the external door and screen to the first-floor bedroom.
Additional amendments consist of a revised design including Lincolnshire limestone course stonework with dressed stone quoins instead of a rendered finish.
16.1. To receive notification of planning applications approved by NKDC.
a. Application Reference: 24/0168/HOUS
Proposal: Single storey rear extension
Location: 27 Sessile Crescent Ruskington Sleaford
b. Application Reference 23/1534/HOUS
Proposal: Construction of single storey side extension to accommodate plant room, siting of 6 no. external air conditioning units to rear and erection of bin store enclosure to front (retrospective)
Location: 48 Rectory Road Ruskington Sleaford
16.2. To consider/ ratify responses to the Scoping Review for a planned biomass plant at Anwick, as received from LCC. (LCC have granted an extension for further comments to 16 May 2024.)
17. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
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LALC – (via email) - Fortnightly e- news
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LALC (via email on 12/4/2024 – April Training Bulletin
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NKDC – via email on 16/4/2024 – Bins for community groups and village halls (not applicable to Ruskington Parish Council)
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Resident via email on 16////4/2024 – Location of a Wings to Victory Plaque dating from WWII. (Whereabouts unknown)
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NKDC - via email on 18/4/2024 – Changes to the NKDC privacy notice in relation to emailed newsletters.
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Resident (by hand on 18//4/2024) – Objection letter for planning application (77 Westcliffe Road). (Advised to send correspondence to NKDC planning. Residents attended the meeting on 18 April 2024 when this application was discussed as an agenda item.)
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NKDC via email on 18/4/2024 – Pre election period information prior to the election for the Police and Crime Commissioner on 2 May 2024.
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Anwick resident (via email on 21/4/2024) – Proposed biomass plant for Anwick.
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LCC Planning via email on 22/4/2024) – Scoping Review for a planned biomass plant at Anwick. (Agenda item above.)
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LCC (via email on 24/4/2024) – Extension to the travel survey for Lincolnshire.
18. To receive Members’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
19. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual and staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
20. To receive an update on HR Matters – Cllr Bain.
End of agenda.