9 July 2024
Dear Councillor,
You are hereby summoned to a meeting of Ruskington Parish Council which will be held on Tuesday 9 July 2024 at The Winchelsea Centre at 7.00pm. Members of the public and press are welcome to attend.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Prior to the start of the meeting, members of the public and press may ask questions or make short statements to the Parish Council. These can be submitted beforehand by emailing the Clerk: clerk@ruskingtonpc.org.uk
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Signed: K H Locke Clerk to Ruskington Parish Council |
K H Locke
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Dated: 4 July 2024 |
Agenda
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
3. To approve the notes of the Extra-ordinary Meeting of the Parish Council held on Wednesday 26 June 2024 as accurate Minutes.
4. To receive reports from the District and County Councillors.
5. Financial Matters. (Information circulated prior to the meeting.)
5.1. To approve the payments made and consider the invoices for payment received since the meeting held on 11 June 2024.
5.2. To consider /approve the bank reconciliations for May and June 2024.
5.3. To receive a financial report from the RFO.
5.4. To consider the best way to use the donation of £428.63, from St George’s Academy towards the flood initiative in the village.
5.5. To consider paying the subscription fees for the Clerk to join the Society for Local Council Clerks at a cost of £20.00 for full membership and an annual fee of £348.00 - Cllr Bain.
6. To receive the Clerk’s report (for information only).
7. To receive an update on co-option to Ruskington Parish Council.
8. To consider if the Operations Committee is still required now committees have been formed.
9. To consider /approve the following policies and terms of reference, and consider any amendments recommended: -
9.1. Lone Working Policy
9.2. Safeguarding Policy
9.3. Freedom of Information
9.4. Training and Development Policy
9.5. Risk Management Policy
9.6. Scheme of Delegation
9.7. Finance Committee Terms of Reference
9.8. Operations Committee Terms Of Reference, if required.
10. Recreation and Environment Committee Matters:
10.1. To consider the correspondence from Ruskington Athletic football Club regarding the fees for 2024-2025.
10.2. To consider the maintenance of Parkfield playing fields, including grass cutting, improving the drainage, and consider sources of funding for improving the fields.
10.3. To consider turning the area of grass at the playing fields, where the former activity courts were located, into a small scrape/pond to alleviate the standing water following substantial rain.
10.4. To consider the grass cutting arrangements for 2025-2026. (The current contract ends on 31 March 2025).
10.5. To consider the purchase of a combined waste and dog excrement bin for locating at Flaxwell Fields.
10.6. To consider approaching the owner of land on Westcliffe Road, where the Beck converges with the Leasingham and Broxholme Spur, regarding the possible development of a wetland to promote biodiversity and flood management.
10.7. To receive and consider ideas for encouraging walking and cycling in and around Ruskington, improving accessibility, and promoting village facilities amenities.
10. 8. 10.8. To receive information on the village Funday.
10.9. To consider purchasing basketball hoops for the MUGA and agree the expenditure.
10.10. To consider arranging a cluster meeting with neighbouring parish councils to discuss flooding, improving biodiversity, and recreation activities to share ideas and best practice.
10.11. To consider a verbal request to hold a summer camp at the playing fields and agree any fees.
10.12. To agree the judging panel for the anti-dog fowling competition and a date to judge the entries.
10.13. To receive the date for a meeting of the Recreation and Environment Committee Meeting.
11. Estate Management Matters:
11.1. To receive an update on the refurbishment of the parish office and agree the next steps.
a. To consider the quotes and samples for the flooring coverings.
11.2. To consider the expenditure for replacing the broken patio whilst raising its height to reduce the depth of the step to the patio doors and improve accessibility to the main entrance at the rear of the office property.
11.3. To receive an update on the removal of redundant electrical wiring and gas pipes from the exterior of the office, following investigation, and agree any costs.
11.4. To consider the quotes for the chimney work to prevent water ingress and damp.
11.5. To receive an update on the cemetery lychgate and sources of funding for its refurbishment.
11.6. To consider the quotes for servicing the boiler in the pavilion, and servicing and cleaning the immersion heater and water tanks in the changing rooms, and upgrading the plumbing and electrical systems to comply with current regulations.
11.7. To consider /approve the professional plans of the pavilion, incorporating a community café, and agree the next steps in the renovation and its funding.
11.8. To consider the fire safety items required, following the annual FireStop Services inspection on 13 June 2024 and agree any expenditure.
11.9. To consider the quotes for the decals for the parish office.
a. To consider the quote for the decals for the parish van.
11.10. To consider the quote for PAT testing of all Council’s portable electric appliances.
11.11. To consider the quote to remove the redundant wiring and pipework from the exterior of the parish office.
11.12. To approve the notes of the Estate Management Committee meeting held on 3 April 2024 as accurate Minutes.
11.13. To receive the date for the next Estate Management and Planning Committee Meeting.
12. To consider ways to improve communication within the Council. (Deferred from the June meeting).
a. To consider a “meet the team” section on council’s communication channels, including councillor and staff biographies as relevant to their role.
12.1. To consider ways to engage with younger residents of the village, including school pupils.
13. To consider ways to celebrate Christmas 2024. (Budget allocated for 2024 is £1,500.) Deferred from the June meeting.
14. To consider a request from One You to appoint a Community Champion within the Council to signpost individuals to free health support, funded by LCC, such as stopping smoking and weight loss programmes. (Information leaflets would be provided for interested individuals to take away.)
15. To consider correspondence from Ruskington Community Library regarding maintenance of its outside area.
16. To consider correspondence from the PCC regarding trees in the closed churchyard following an architect’s report.
17. To consider planning applications and amendments to planning applications received since the last meeting:
a. Application Reference: 24/0696/HOUS
Proposal: Single storey side/rear extension
Location: 9 Winchelsea Road Ruskington Sleaford Lincolnshire NG34 9BN
17.1. To consider the notification of Prior Approval Application
a. Application Reference: 24/0748/PNREN
Proposal: Proposed installation of roof-mounted solar PV array
Location: Pilgrim's UK Ltd Sleaford Road Ruskington
17.2. To receive notification of planning applications approved by NKDC since the last meeting.
18. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
- LALC – (via email) - Fortnightly e- news
- NKDC (via email on 6/6/2024) – Voter ID posters. (Shared on noticeboard and communication channels).
- Edge Software (via email on 6/6/2024) – Recording war graves and the graves of veterans on Epitaph.
- NKDC (Via email on 6/6/2024) – Link to a Climate Change and Community Group Survey (Completed by the Clerk on 6/6/2024)
- NKDC (via email on 7/6/2024) – Consultation on the review of the gambling license policy.
- Resident (via mail on 7/6/2024) – Nuisance parking near the Scout Hut and nuisance security light. (Signposted to LCC highways, the Police and NKDC.)
- Ruskington Business (via email on 7/6/2024) – Offer of a prize for a community / dog related competition.
- Ruskington Athletic Football Club (via email on 10/6/2024) – Fees to use Parkfield sports facilities. (Agenda item, above.)
- Sleaford Community Connector (via email on 12/6/2024) – Thank you to Council, and an NHS information poster.
- Ruskington Village Hall Chairman (via email on 17/6/2024) – Update on the installation of solar panels on the village hall roof.
- Ruskington WI (via email on 17/6/2024) – Thank you to the Environment Caretake for help with the flower barrels outside the library.
- LCC (via email on 17/6/2024) – List of grass cutting completed on public footpaths in Lincolnshire.
- NKDC (via email on 17/6/2-24) – Chain link fence and self-set trees at Parkfield carpark.
- One You (via email on 18/6/2024) – Community Champions for signposting individuals to LCC funded health programmes such as weight loss and stopping smoking. (Agenda item above.)
- Six Shires Rail (via post on 18/6/2024) – Newsletter for Railfuture East Midlands & Lincolnshire
- ICCM (via email on 16/6/2024) – Digital newsletter, summer edition.
- NKDC (via email on 21/6/2024) – June e-newsletter.
- NKDC (via email on 21/6/2024) – CIL expenditure and reporting
- LCC (via email on 21/6/24) – Section 19 flood investigation update, the list of properties who have been contacted and a request to share the link to the flood survey. (Link re-shared on council’s communication channels.)
- Resident (via email on 24/6/2024) – Overgrown ditch and vegetation at Parkfield playing fields. (Agenda item, above.)
- Resident (via email on 26/6/240) – Overgrown footpath between Elmtree Road and Hurn Close. (Signposted to LCC via Fix My Street and the Police.)
- Resident (via email on 26/6/2024) – Overgrown hedge and vegetation on the path to Horseshoe Hollow from Lincoln Road. (Environment Caretaker asked to inspect.)
- William Kent Memorials (via email on 26/6/2024) – Photos to show the headstones made safe in Sleaford Road cemetery.
- Resident (via email on 28/6/2024) – Information regarding flooding of their property. (Forwarded to Cty Cllr Wright with resident’s consent on 1/7/2024)
- ICCM (via email on 1/7/2024) – Members Survey. (Competed by the Clerk on 1/7/24)
- Lincolnshire Police (via email on 2/7/2024) – Recording of the Parish Council Engagement Session held on 25 June 2024.
- Clerks and Councils Direct (by post on 2/7/2024) – Newsletter
- Ruskington Community Library (by email on 3/7/2024) – Maintenance of the outside library areas. (Agenda item above.)
- Parochial Church Council (via email on 3/7/2024) – Churchyard trees. (Agenda item above)
19. To receive Members’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
20. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual and staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
21. To receive an update on HR Matters – Cllr Bain.