8 October 2024
NOTICE OF A MEETING OF RUSKINGTON PARISH COUNCIL
Dear Councillor,
You are hereby summoned to a meeting of Ruskington Parish Council which will be held on Tuesday 8 October 2024 at The Winchelsea Centre at 7.00pm. Members of the public and press are welcome to attend.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Prior to the start of the meeting, members of the public and press may ask questions or make short statements to the Parish Council. These can be submitted beforehand by emailing the Clerk: clerk@ruskington-pc.gov.uk
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Signed: K H Locke Clerk to Ruskington Parish Council |
K H Locke
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Dated: 2 October 2024 |
Agenda
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
3. To approve the notes of the meeting of the Parish Council held on 10 September 2024 as accurate Minutes.
4. To receive reports from the District and County Councillors.
5. Financial Matters. (Information circulated prior to the meeting.)
5.1. To approve the payments made and consider the invoices for payment received since the meeting held on 10 September 2024.
5.2. To consider /approve the bank reconciliations for September 2024.
5.3. To receive a financial report from the RFO.
5.4. To ratify the Clerk’s application for the 2024 litter picking grant from NKDC.
5.5. To consider awarding grants to community groups as recommended by the Finance Committee following its meeting on 1 October 2024.
a. Ruskington Short Mat Bowls Club.
5.6. To consider the fees for FY 2025-2026 for the use of Parkfield facilities as recommended by the Finance Committee.
5.7. To consider increasing the allotment fees to £35.00 allotment fees for FY 2025-2026.
a. To consider introducing a deposit of £50.00 per plot for allotment holders with more than one plot, as recommended by the Finance Committee.
5.8. To consider the expenditure of £1,400 for publishing quarterly Signpost newsletters for FY 2025-2026 as recommended by the HR Committee.
5.9. To arrange the date for the Finance Committee to consider the date for the budget and precept setting meeting. (To take place before the Council meeting on 12 November 2024.)
6. To receive the Clerk’s report (for information only).
7. To receive an update on co-option to Ruskington Parish Council.
8. To consider the quotes for the tree work required in the closed church yard. (Previously circulated.)
9. To consider the quotes for the cleaning of the public toilets for 3-4 hours per week. Monday to Friday.
10. To receive correspondence from an employee regarding the arrangements for Remembrance Sunday on 10 November 2024. (Previously circulated.)
11. To consider /approve the following policies following review: -
a. The Annual Investment Strategy as recommended by the Finance Committee
b. Scheme of Delegation Policy as recommended by the HR Committee
c. Councillor, Officer and Employee Relationship Policy as recommended by the HR Cttee
d. Advertising Guidance Policy
12. To consider ways to shorten the agenda and reduce the length of ordinary meetings to comply with Council’s standing orders and ensure items in closed session have adequate time to be considered in depth.
13. To consider items for inclusion in the November edition of the Signpost newsletter.
14. To consider arrangements for LCC Highways, Virgin Media and Cllr Wright to attend the public session of the meeting on 12 November 2024 to respond to complaints about pavements following cabling works.
14.1. To consider a small-scale community project for Virgin Media to donate towards.
15. To receive the report for the Pitch Power assessment of Parkfield playing fields. (Previously circulated.)
15.1. To agree the Terms of Reference and the composition for a cross-committee working party to consider an application to the Football Association for funding to improve the playing fields.
16. To receive the Public Consultation and agree any projects for considering in the budget for 2025-2026. (Circulated prior to the meeting.)
17. To consider improving the three entrances to Horseshoe Hollow for inclusion in the budget for FY 2025-2026 (currently uncosted) as suggested by the Environment Caretaker.
18. To consider the equipment below for including in the budget for FY 2025-2026 as requested by the Caretakers. (Information previously circulated)
18.1. Compressor - Hyundai 100ltr - £306.42 ex VAT
18.2. Petrol Engine Pressure Washer - Clarke PLS195B - £479.00 ex VAT
18.3. Cordless angle grinder DeWalt DCG405N-XJ unit only - £124.99 ex VAT
18.4. Cart - Rhyas Heavy Duty Cart 500 kg - £122.50
19. To receive an update on the Emergency Plan – Cllr Ditch
19.1. To consider adding the Emergency Plan as a standing item on the Environment and Recreation committee agendas.
19.2. To consider attendance at the Emergency Planning Event on Monday, October 28th at the County Emergency Centre, Lincoln (L5 8EL) from 6pm to 8pm.
20. To consider the invitation from the Methodist Church for a Council representative to attend the Warm Space + Get Online event, being held on Friday, 18th October from 11 am to 1 pm.
21. To consider the formation of an Event Management Committee - Cllr Bain.
22. To consider correspondence from the Village Hall Committee concerning an incident on Tuesday 1 October 2024 between 7.30pm and 8pm.
23. To receive notification of planning applications approved by NKDC since the last meeting.
a. Application Reference: 24/0842/HOUS
Proposal: Erection of shed (retrospective).
Location: 4 Station Road Ruskington Sleaford
b. Application Reference: 24/0886/HOUS
Proposal: Erection of summer house (retrospective)
Location: 35 Queensway Ruskington Sleaford
24. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. LALC (via email - Fortnightly e-newsletter
b. Ruskington Scouts (via email on 9/9/2024) – Thank you for the use of the pavilion whilst the Scout Hut was being repaired following flooding.
c. Resident -(via email on 9/9/2024) – Query regarding the outcome of the LCC flood investigation. (Advised the investigation is still underway and will be published by LCC once available.)
d. NKDC (via email on) 25/9/2024 – Advance notice of the Section 25 notice for the lease of the public toilets (Agenda item above.
e. LCC (via email on 25/9/2024 - Town and Parish Council Newsletter for September 2024
f. LCC Highways (via email on 30/9/2024) – Notification of highway works on Hawthorn Close & Elmtree Road from 7 October 2024 for 4 weeks.
g. LCC Highways (via email on 30/9/2024) – Public notice: Digby to Ruskington /B1188 40mph (speed limit) order 2024. (Published on Council’s communication channels and noticeboard).
h. Resident (via email on 1/10/2024) –Request for update on an LCC owned tree blocking a drain on their property. (Cllr Wright emailed and resident advised to report to LCC via Fix my Street).
i. Resident (via email on 1/10.2024) - LCC Highways taking no action on blocked gullies.
j. Environment Agency (via email on 1/10/2024) – Maintenance of the water courses.
k. Ruskington Village hall (via email on 2/10/2024) - Incident at the village hall on 1/10/2024 between 7.30pm and 8pm.
25. To receive Members’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
26. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual and staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
27. To consider recommendations from the HR Cttee regarding staff pay for FY 2025-2026.
28. To consider recommendations from the HR Cttee regarding staff pensions for FY 2025-2026.
29. To receive the Section 25 notice for the lease of the public toilets on Church Street.