12 April 2022
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 12 April 2022 at 7pm at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY. Members of the public and press are welcome to attend, and a public session will commence at 7pm for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
|
Signed: K H Locke |
K H Locke |
Date: 6 April 2022 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held on Tuesday 8 March 2022.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made in March 2022.
4.2. To consider approval of the bank reconciliations for March 2022.
4.3. To receive the end of year report for fiscal year 2021-2022
4.4. To approve the end of year bank reconciliation for 2021-2022.
4.5. To consider renewing membership to the Institute of Cemetery and Crematorium Management (ICCM) at cost of £95.00 for fiscal year 2022-23.
5. To receive an update on the co-option to Ruskington Parish Council.
6. To approve/adopt the following policies and Terms of Reference following review:
6.1. Grants and Donations Policy as recommended by the Finance Committee.
6.2. Data Protection Policy as recommended by the HR Committee.
6.3. To approve the Terms of Reference for the Recreation Committee as recommended by the Recreation Committee.
6.4. To approve the Terms of Reference for the Planning Committee as recommended by the Planning Committee.
7. To agree the dates and times for the following meetings:
7.1. Annual Meeting of Ruskington Parish Council (10 May 2022 prior to the ordinary Council meeting)
7.2. The Annual Parish Meeting (Jubilee Bank Holiday - Thursday 2 June 2022)
a. Agree any expenditure to promote and hold this event (banners, refreshments, noticeboards).
8. To approve and finalise the best way to celebrate the Queen’s Platinum Jubilee and agree any expenditure.
8.1. To consider the quotes for the update of the village map and plaque. (Information previously circulated.)
9. Recreation Committee – Cllr Cox, Chairman of the Recreation Committee
9.1. To consider/ approve the a) user agreement and b) the Terms & Conditions for the use of the pavilion kitchen by the Lions Junior Football Club.
10. Environment Committee - Cllr Conway, Chairman of the Environment Committee.
10.1. To consider the expenditure to lay 3mm thick safety flooring in the shed to protect the wooden flooring, plus three cans of adhesive at a total cost of £200.00.
10.2. To consider the quotes for work to two trees bordering Parkfield playing field and Tomlinson Way.
11. Planning Committee - Cllr Cunningham, Chairman of the Planning Committee.
11.1. To receive an overview of planning applications, new and approved.
11.2. To receive an update / recommendation on the proposed bus stops for Lincoln Road.
11.3. To receive an update on the Central Lincolnshire Local Plan Consultation and approve any comments as recommended by the Planning Committee.
12. Estate Management Committee – Cllr Conway
12.1. To receive an update on the plans and planning application for the rear of the parish office property.
13. To consider ways Ruskington Parish Council can support Ukrainian refugees.
14. To consider nominations for the LALC Star Council Awards 2021.
15. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. Anglian Water – Priority Service and support for customers, information, and poster.
b. LCC- Consultation on the Central Lincolnshire Local Plan (Agenda item)
c. Residents - Requests for work to trees in Parkfield that border their properties. (Agenda item.)
d. LCC – County Views Panel
16. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
17. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
18. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following legal and lease matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
19. To consider the recommendation of the Recreation Committee concerning a request by a local junior football team to enter a lease, for the use of Parkfield playing fields, to enable the team to apply for funding from the Football Foundation for grass pitch maintenance.
20. To consider the revised Occupational Health advise for an employee, if available.
End of agenda: