14 February 2023
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 14 February 2023 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 7pm. A public session, lasting no more than 15 minutes, commences at 7pm. Members of the public and press are welcome to attend. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 9 February 2023 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the meeting held on Thursday 19 January 2023.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made in January 2023.
4.2. To consider approval of the bank reconciliations for January
4.3. To consider the subscription for the LALC Annual Training Scheme for 2023-2024 at a cost of £190.00.
4.4. To consider the quotes and expenditure for replacing the two defibrillators reaching the end of their warranties.
4.5. To consider the expenditure for purchasing litter/dog waste bins for a) the entrance to the walkway between Leasingham Lane and West Road, and b) the entrance to the alleyway between Westcliffe and Dorrington Close at a cost of £444.00 each, excluding VAT.
4.6. To consider the expenditure for a demolition and renovation asbestos survey of the parish office at a cost of £1040.00 +VAT and £15+VAT per sample. The last asbestos survey was undertaken in June 2020 on behalf on the previous property owner.
5. Co-option to Ruskington Parish Council.
6. To consider plans and expenditure to commemorate the Coronation of King Charles III.
6.1. To consider the recommendation of the Recreation Committee to invite a voluntary, village event committee to organise a fun-day at the playing fields on Sunday 7 May 2023, on behalf of the Council, as part of the Coronation celebrations.
7. To consider/approve the Salting & Gritting policy, following review.
8. To elect Village Hall Representative for the Village Hall Committee. (Meetings held every two months at 3.30pm. Next meeting 15 March at 3.30pm.)
9. Environment Committee - Cllr Tonge following a meeting held on 6 February 2023
9.1. To consider the election of Cllr Asta Jennings to the Environment Committee.
9.2. To consider the expenditure for the Environment Caretaker to attend relevant weed spraying training. (Information circulated). This is to enable the careful spraying of the weeds growing through the bark at Hillside and Beck Close play areas, and growing in the gravel path in the Memorial Garden.
10. Planning – Applications received, withdrawn, and approved since the last meeting – Cllr Cunningham
10.1. Applications received:
a. Application Reference: 23/0051/HOUS
Proposal: Proposed two storey extension to rear with a single storey extension stepping
out below. Location: 23 Poplar Close Ruskington Sleaford Lincolnshire NG34 9TL
b. Application Reference: 23/0074/HOUS Proposal: Proposed infill of existing porch, extension to garage frontage, garage conversion and new timber garage Location: 3 Priory Close Ruskington Sleaford Lincolnshire NG34 9ED
10.2. Applications approved by NKDC since the last meeting:
a. Application Reference: 22/1680/FUL Proposal: Change of use from first floor offices to residential flat (retrospective) Location: 10 High Street South Ruskington Sleaford (Approved.)
b. Application Reference: 22/1746/FUL
Proposal: Installation of an automated prescription dispenser machine and associated
Works Location: Ruskington Medical Practice Brookside Close Ruskington (Approved)
10.3 Application refused by NKDC since the last meeting.
a. Application Reference: 22/1664/PNND Proposal: Application for prior approval for change of use from agricultural barn to dwellings (Use Class C3) and for associated operational development Location: Land Off Fen Road Ruskington Sleaford (Refused).
11. Recreation Committee – Cllr Trolley, Vice-Chairman of the Recreation Committee following a committee meeting held on 6 February 2023.
11.1. To consider/approve the recommended fees for hiring the sports facilities.
11.2. To consider/ approve the recommended hire agreements for use of the sport / Parkfield facilities by sport teams, non-sport groups and charities.
11.3. To consider the recommendation for a WW2 re-enactment group to camp, have access to the pavilion, and to park their WW2 vehicles overnight at Parkfield playing fields on 9/10 June 2023.
12. To consider repairs for another area of leaking roof at the rear of the property.
13. To consider access to the parish office in case of emergency and the safe storage of spare keys.
14. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. Neighbourhood Policing Team - Newsletter for Sleaford Rural
b. Lincolnshire Police – Safer Communities newsletter and priorities for consideration.
c. 1st Airborne Reconnaissance Division re-enactment group – Location for overnight camping and storage of WW2 vehicles (Agenda item above).
d. Local resident - Re-dedication service for the 1st Airborne Reconnaissance Division on 10 June 2023.
e. Training provider – “Multiply” maths courses.
f. LALC- Weekly e-news.
g. Resident – Parking for the village hall.
h. Sleaford Rural Neighbourhood Policing Team – Newsletter.
15. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
16. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
17. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing and contractual matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
18. To consider/approve the revised job description for the Deputy Clerk and RFO.
19. To consider the recommendation of the HR Committee regarding employees being enrolled paying into the Local Government Pension Scheme commencing from 1 April 2024, and following staff consultations.
20. To consider/approve the HR Committee recommendation for the appraisal panel for the Clerk to Council.
21. To consider/approve the HR Committee recommendation that council employees, not employed on NJC contracts, are allocated an additional day’s annual leave (pro-rata’d as applicable) as agreed by government for those on NJC contracts.
22. To consider contracting a cleaner to clean the public toilets, pavilion and changing rooms at a cost of £18.00 an hour.
23. To consider the reasonable adjustments and recommendations of the HR Committee for an employee to support them in their work, following receipt of a medical report and correspondence from the employee.