13 December 2022
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 13 December 2022 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 7pm. A public session, lasting no more than 15 minutes, commences at 7pm. Members of the public and press are welcome to attend. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 6 December 2022 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the meeting held on Tuesday 8 November 2022.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made in November 2022.
4.2. To consider approval of the bank reconciliations for November 2022.
4.3. To consider the Finance Committee’s recommendation to use a LALC internal auditor for both mid and end of year audits at a total cost of £390.00 per annum.
4.4. To consider requesting the auditor to undertake a mid-year financial review.
4.5. To consider the Finance Committee’s recommendation that total sum of £16, 025.06 of CiL money received from NKDC is allocated to the improvement of the pavilion, changing rooms and sports facilities. (This includes £9,822.99 for the first half of 2022-2023 and the £6,202.07, received in 2021, and already allocated to the pavilion.)
4.6. To consider/approve the draft budget for 2023-2024 as recommended by the Finance Committee following a meeting held on 30 November 2022.
5. To receive an update on co-option to Council and the local elections in 2023.
6. To consider/approve the following documents following review:
6.1. Terms of Reference for the Estate Management Committee
6.2. Annual Investment Strategy as recommended by the Finance Committee
7. To agree the meeting dates for 2023, including the Annual Meeting of the Parish Council and Annual Parish Meeting.
7.1. To confirm the date for the Coronation celebration.
8. To consider feedback on Remembrance Sunday and agree any alterations to the road closures.
8.1. To consider the caretakers’ roles in helping at future Remembrance Sunday and other external events.
9. Estate Management Committee - Cllr Conway, Chairman of the Estate Management Committee following a committee meeting held on 15 November 2022.
9.1. To consider the future use of the workshop as workshop and storage space.
9.2. To consider other storage solutions as recommended by the Committee.
9.3. To consider the removal of Council’s waste and use of a permanent lockable skip for her removal of Council waste at a cost of £255.00 +VAT per 8-yard skip +VAT (£405.00 per 14-yard skip). Usually exchanged every 2-4 weeks.
9.4. To consider the options for the workshop roof which is leaking.
9.5. To consider the quotes to repair the leaking roof at the rear of the property.
10. Environment Committee - Cllr Conway, Chairman of the Environment Committee.
10.1. To consider a request from a resident for a dog waste bin on the grass area near Dorrington Close to prevent bags of dog waste being left on the grass.
11. Planning – Applications received, withdrawn, and approved since the last meeting – Cllr Cunningham
11.1. Applications received since the last meeting.
a. Application Reference: 22/1649/PAR
Proposal: Application for prior approval under Class R of the Town and Country Planning
(General Permitted Development) (England) Order 2015 (as amended) for the proposed
change of use from agricultural building to Use Class E (office)
Location: Land Off Fen Road Ruskington Sleaford
b. Application Reference: 22/1680/FUL
Proposal: Change of use from first floor offices to residential flat (retrospective)
Location: 10 High Street South Ruskington Sleaford Lincolnshire NG34 9DT
11.2. Applications approved by NKDC since the last meeting. (For information only.)
a. Application Reference: 22/0218/FUL
Proposal: Change of use and alteration of existing outbuilding to form taxi office
Location: 18 High Street South Ruskington Sleaford.
b. Application Reference: 22/1217/FUL
Proposal: Erection of shed for business use for the sale, collection, and storage of goods
(dog treats/accessories) (retrospective). Location: 50 Manor Street Ruskington Sleaford
c. Application Reference: 22/1296/HOUS
Proposal: Erection of single storey front extension and single storey side and rear
extensions
Location: 15 Sleaford Road Ruskington Sleaford
d. Application Reference: 22/1359/HOUS
Proposal: Extension to roof canopy and existing outbuilding (part retrospective)
Location: 11 East Close Ruskington Sleaford
e. Application Reference: 22/1455/HOUS
Proposal: Demolition of existing garage and erection of single storey side and rear flat roof
extension and replacement of rear boundary hedge with timber fence
Location: 7 Nene Close Ruskington Sleaford
11.3. To consider/agree a name for the new road off Whitehouse Road as Elizabeth Way was rejected by NKDC. (Another road in the district has a similar name.)
12. Recreation Committee – Cllr Cox, Chairman of the Recreation Committee following a committee meeting held 26 October 2022.
12.1. To receive an update on the refurbishment of Parkfield play area, and the last stretch of fencing.
12.2. To consider the expenditure to repair the gas valve for the showers in the pavilion (quotes previously circulated.)
12.3. To consider the expenditure for replacing the rotten and collapsed wooden fencing at Beck Close play area.
12.4. To consider the quote from Lincoln University for its students to produce a concept and design statement for the refurbishment of the pavilion, including its use as a community café.
13. HR Committee – Cllr Ditch, Chairman of the HR Committee following a meeting held on 21 November 2022.
13.1. To consider/ approve the appraisal form for non-admin employees
13.2. To consider ways to improve communication between council and employees, as recommended by the HR Committee.
13.3. To elect members to the HR Committee.
14. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. EDAN Lincs – 16 days of action against domestic abuse information
b. LALC- Civility & Respect newsletter
c. Ruskington Churches – Safe and Warm initiative and posters
d. Lincolnshire Co-op – Community Champion publicity
e. LCC – Town and Parish newsletter
f. Resident – report of broken glass and requirement for street lighting on private land off Fen Road
g. Smaller Authorities' Audit Appointments Limited - Notification of Auditor Appointment
h. LCC Transport – Christmas Bus Services
i. LCC – Sleaford Transport Strategy
j. LALC – Weekly newsletters
k. Resident – Ownership of land adjacent to Horseshoe Hollow
l. LIVES – Funding request
m. LALC – Emergency plan status
15. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
16. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
17. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing and commercially sensitive matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
18. To consider/approve the appointment of the Administration Assistant as recommended by the interview panel, following interviews held on 8 December 2022.
19. To consider the HR Committee’s recommendation to employ a Parish Caretaker with responsibility for buildings and play areas for 30 hours per week, with the possibility of increasing the hours to full time.
19.1. To consider/ approve the job description
19.2. To consider / approve the recommended pay scale and pay point
20. To consider the HR Committee recommended NJC pay scale points and pay for 2023-2024 for:
a. The Clerk/ Proper Officer to Council
b. The RFO and Deputy Clerk to the Council
(Information on both circulated prior to the meeting.)
21. To consider enrolling the Clerk and RFO into the Local Government Pension Scheme as local government employees with local government contracts and pay.
22. To consider the recommendation by the Estate Management Committee on the tender for the refurbishment of the parish office building, following a meeting held on 15 November 2022.
23. To consider the village security patrols.