11 October 2022
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 11 October 2022 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 7pm. A public session, lasting no more than 15 minutes, commences at 7pm. Members of the public and press are welcome to attend. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 6 October 2022 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the extra-ordinary meeting held on Tuesday 27 September 2022.
4. Financial Matters (Information previously circulated).
4.1. To consider the internal auditor’s report if this is available.
4.2. To consider approval of payments made since the last meeting held on 27 September 2022.
4.3. To consider approval of the bank reconciliations for September 2022.
4.4. To consider the grant applications from village groups and clubs.
a. Ruskington Scouts for £1,000 towards a perimeter fence.
b. Parochial Church Council for up to £150.00 towards a Christmas Dinner for those living alone.
c. Ruskington Lions JFC for £500.00 for new training equipment and aids and goal nets.
d. Ruskington Bowls Club for £120.00 to pay for the mower sharpening.
4.5. To consider applying for FCC Communities funding for 2022/2023 and agree the project.
4.6. To consider introducing a fee for the late payment of invoices.
a. To consider the fee to be added, if approved, (usually 5-10%), and time scale. (Council allows 30 days from the date on the invoice for payments to be made.)
4.7. To consider correspondence received from Dudley Building Society.
5. To consider the co-option to Ruskington Parish Council of two candidates:
a. Anne Jennings
b. Asta Jennings
6. To review and adopt the following policy as recommended by the HR Committee:
a. Flushing & Purging
7. To consider applying for the Age-friendly Business Award as organised by the YMCA.
8. To consider replacing the noticeboard in the Winchelsea Centre carpark to match the new noticeboard being purchased by the Church. (Information circulated prior to the meeting.)
9. Estate Management Committee - Cllr Conway, Chairman of the Estate Management Committee,
9.1. To review the tender document for the conversion of the rear of the parish office from residential to office use.
9.2. To receive an update on the possibility of installing opening downstairs windows in the parish office, for ventilation, and agree the next steps.
9.3. To consider a caretaker’s request to reclaim part of the community garden behind the office as yard space for storage and a larger working area. (Information circulated.)
10. Environment Committee - Cllr Conway, Chairman of the Environment Committee, following a meeting of the Environment Committee on 3 October 2022.
10.1. To consider the expenditure of £1,200 – £1,800 and time frame of 8-10 weeks for Council’s solicitor to check the lease agreement for the Co-op land to extend the community garden.
a. To consider Council’s approval of the lease agreement for the Co-op land.
10.2. To consider the cemetery regulations as recommended by the Environment Committee following review on 3 October 2022.
10.3. To consider the recommended burial and cemetery fees for fiscal year 2023-2024.
10.4. To consider the disposal of the large and rarely used “Billy Goat” leaf blower.
10.5. To consider the proposed budget for the completion of the community garden. (Information circulated.)
10.6. To consider the budget for proposed environmental projects and expenditure to inform the 2023-2024 budget.
10.7. To consider the Parish Caretaker giving talks in local schools to help prevent littering.
11. Planning – Applications received, withdrawn, and approved since the last meeting – Cllr Cunningham
11.1. Application Reference: 22/1359/HOUS
Proposal: Extension to roof canopy and existing outbuilding (part retrospective). Location: 11 East Close Ruskington Sleaford Lincolnshire NG34 9H.
11.2. Application Reference: 22/1217/FUL
Proposal: Erection of shed for business use for the sale, collection, and storage of goods
(dog treats/accessories) (retrospective). Location: 50 Manor Street Ruskington Sleaford.
11.3. Application Reference: 22/1069/HOUS
Proposal: Erection of two storey side extension and single storey front extension.
Location: 11 Sycamore Road Ruskington Sleaford
11.4. To consider the street names for the proposed housing development off Whitehouse Road. (Deferred from September meeting.
12. Recreation Committee – Cllr Cox, Chairman of the Recreation Committee
12.1. To receive an update on the refurbishment of Parkfield play area, and the last stretch of fencing.
12.2. To consider the potential refurbishment of the pavilion into a community cafe as a 'live project' for second year architecture students at Lincoln University.
13. Health & Safety
13.1. To receive an update on the H&S audit of Council owned and managed property.
13.2. To consider the ongoing use of the workshop and agree the expenditure for any repairs and maintenance required for the building, as required.
14. Commemorating the late HM Queen Elizabeth II – Cllr Conway
14.1. To consider the expenditure for a bench and memorial plaques for the two trees planted in remembrance of the late Queen Elizabeth II.
a. To consider and approve the wording for the memorial plaques.
15. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. Fig & Flower Floral Installations – Window displays for the councils and businesses.
b. LALC - e-news
c. LCC Highways – Road closure information
d. Resident – Volunteering for environment projects
16. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
17. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
18. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
19. To receive an update on staff welfare matters, consider the HR Advice, and agree the next steps. – Cllr Conway
Ruskington Parish Council
The Parish Office, 7-9 High Street North, Ruskington, Sleaford, Lincolnshire, NG34 9DY
Tel: 01526 834483 Email: clerk@ruskingtonpc.org.uk
Chairman of Council - Cllr G Conway I Clerk to the Council - Mrs Kathryn Locke I RFO - Miss Kirsty Sinclair