19 January 2023
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Thursday 19 January 2023 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 7pm. A public session, lasting no more than 15 minutes, commences at 7pm. Members of the public and press are welcome to attend. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 12 January 2023 |
Agenda
1. To elect a Chairman of Council for the remainder of the civic year.
2. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
4. To approve as a correct record the notes of the meeting held on Tuesday 13 December 2022.
5. Financial Matters (Information previously circulated).
5.1. To consider approval of payments made in December 2022.
5.2. To consider approval of the bank reconciliations for December 2022.
5.3. To approve the recommendation by the RFO to transfer funds from the Council’s savings account to the current account.
5.4. To consider/approve the budget for fiscal year 2023-2024 as recommended by the Finance Committee following a meeting held on 11 January 2023.
5.5. To consider the precept for fiscal year 2023/2024 as recommended by the Finance Committee following a meeting held on 11 January 2023.
6. Co-option to Ruskington Parish Council.
7. To consider/approve the following document following review:
7.1. Co-option policy and application form as recommended by the HR Committee.
8. To consider using Edge software for managing the below, following a demonstration via Teams on 11 January 2023.
a. Finances and accounts
b. Allotments (maps, allocation, lease agreements and invoices
c. Cemetery (maps, records of burials, headstone inspections, raising invoices, Exclusive Rights of Burial)
8.1. To consider using Edge software for the below following a demonstration via Teams on 17 January 2023.
a. Managing and recording playground inspections
b. Booking of the sports facilitates. This can be linked to the Council’s website.
9. To consider a policy for the use of flying drones over Parkfield play area. (Draft document and links to the Civil Aviation Authority (CAA) information circulated prior to the meeting.)
10. Estate Management Committee
10.1. To consider the replacement of a condensation pump for the air conditioning unit in the parish office at a cost of £277.99 including VAT.
10.2 To consider/approve the expenditure for a storage shed (10 x 8) for the road closure barriers and other outdoor equipment, at cost of no more than £1,400 including VAT, installation, and lock.
11. Planning – Applications received, withdrawn, and approved since the last meeting – Cllr Cunningham
11.1. Applications received:
a. Planning Application Reference: 22/1717/FTPATH
Proposal: Section 118 of the Highways Act 1980 - Extinguishment order for part of
Ruskington Footpath no.2 (new application for the extinguishment due to non-confirmation of the 1999 application. The 1999 order will be formally abandoned)
Location: Land Off Rectory Road Ruskington Sleaford
b. Planning Application Reference: 22/1664/PNND
Proposal: Application for prior approval for change of use from agricultural barn to
dwellings (Use Class C3) and for associated operational development
Location: Land Off Fen Road Ruskington Sleaford
c. Planning Application Reference: 22/1475/VARCON
Proposal: Application to vary condition 10 (approved plans) and subsequent
amendments to planning conditions attached to planning permission 21/0612/FUL -
Change of use of existing office premises (Use Class E) to use as a single residential
dwelling (Use Class C3) and associated works to the exterior to facilitate the conversion.
Location: Brook House 42 Manor Street Ruskington Sleaford
d. Planning Application Reference: 22/1746/FUL
Proposal: Installation of an automated prescription dispenser machine and associated
Works. Location: Ruskington Medical Practice Brookside Close Ruskington Sleaford
e. Application of Proposed Works to Trees Subject to Tree Preservation Order.
Application reference: 23/0003/TPO
Description of works: T1 / T2 Ash - reduce lateral spread by up to 2.5m
Location: 27A Leasingham Lane, Ruskington, Sleaford, Lincolnshire, NG34 9AG
f. Planning Application Reference: 23/0024/HOUS
Proposal: Erection of a single storey rear extension and loft conversion with roof lights
(retrospective) Location: 3 Oakland Crescent Ruskington Sleaford Lincolnshire NG34 9DG
11.2. Applications approved since the last meeting:
a. Application Reference: 22/1501/LDEXI
Proposal: Application for a lawful development certificate for existing use - Installation of a
biomass pellet hopper. Location: The Gables Fen Road Ruskington
12. Recreation Committee – Cllr Cox, Chairman of the Recreation Committee.
12.1. To consider the installation of a 400mm step at each end of the monkey bars at Parkfield play area to enable easier and safer access to the equipment.
12.2. To consider the disposal of the Karcher floor cleaner which would cost £1,025.94 (incl VAT) to repair and is over ten years old.
13. HR Committee – Cllr Ditch, Chairman of the HR Committee following a meeting held on 21 November 2022.
13.1. To consider the opening and closing times for the public toilets and the possible introduction of a payment system to use the toilets following changes to the working hours of the caretakers.
13.2. To consider contracting a cleaner for the public toilets, pavilion and changing rooms, and the rear of the office when this is available as office units.
14. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. Methodist Church – Thank you email for the Christmas tree
b. Department of Environment, Food & Rural Affairs - Avian Flu information
c. Clerk & Councils Direct – Newsletter issue 145
d. Lincolnshire Voluntary Engagement Team - Funding for Village Halls (Forwarded to the Village Hall Committee)
e. Resident - Request for the byelaws and permission to fly a drone over Parkfield playing field. (Agenda item above.)
f. LCC – LCC budget and precept proposal options for FY 2023-2024.
g. LALC – Weekly e-news.
15. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
16. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
17. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following staffing and commercially sensitive matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
18. To consider the HR Committee’s recommendation to employ a Parish Caretaker with responsibility for buildings and play facilities for 30 hours per week, with the possibility of increasing the hours to full time.
18.1. To consider/ approve the job description
18.2. To consider / approve the recommended pay scale of NJC 6-12, (currently £11.42 – £12.73 per hour), with the pay point depending on experience and skills.
19. To consider the HR Committee’s recommendation to employ a Parish Caretaker with responsibility for keeping the village centre and Council owned and managed outdoor spaces clean, tidy and litter and dog waste free. To include assisting the Environment Caretaker with weeding and watering and keeping the cemetery and Memorial Garden tidy.
19.1. To consider / approve the job description.
19.2. To consider / approve the recommended pay scale of NJC 3-5, (currently £10.82 - £11.21 per hour), with the pay point depending on skills and experience.
20. To receive an update on the building regulation approval for the conversion and renovation of the parish office, and agree the dates for the tender process. (Information circulated prior to the meeting.)