12 July 2022
Notice of a meeting of Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 12 July 2022 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 7pm. Members of the public and press are welcome to attend. A public session will commence at 6.30pm prior to the start of the meeting for a maximum of 30 minutes. This is to discuss the regulations for Sleaford Road cemetery. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 7 July 2022 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of the ordinary meeting held on Tuesday 14 June 2022.
4. Financial Matters (Information previously circulated).
4.1. To consider approval of payments made in June 2022.
4.2. To consider approval of the bank reconciliations for June 2022.
4.3. To consider quotes for an electrical installation inspection, rectification of last year’s issues and issue of a new certificate.
4.4. To consider a donation request from Curio Social Enterprise.
5. To receive an update on the co-option to Ruskington Parish Council.
6. To receive an update on nominations to the LALC Shining Star Awards 2022.
7. To consider holding planning and ordinary meetings in December from 2022 onwards. (This would fall on 13 December 2022 for this year.)
7.1. To consider and whether to hold ordinary and planning meetings in August from 2022 onwards to ensure these are quorate during the summer holiday period. (Scheduled for 9 August 2022)
8. To review and adopt the following policies:
8.1. Code of Conduct (NKDC / LGA updated version.)
8.2. Lone working policy
8.3. Freedom of information requests and charges
8.4. Training and Development Policy
9. To consider election of councillors to the following committees
9.1. Planning Committee (currently not quorate)
9.2. HR Committee (currently not quorate)
9.3. Emergency Plan
10. Environment Committee - Cllr Conway, Chairman of the Environment Committee.
10.1. To consider the replacement of a hedge cutter/chain saw combi at a cost of £1,122.00 including VAT.
10.2. To consider the recommended quote for tree work in Horseshoe Hollow, the removal of all waste, and making good at a cost of £700 +VAT.
10.3. To receive an update on the meeting with the Co-op regarding access to and an extension of the community garden, if available.
11. Planning Committee - Cllr Cunningham, Chairman of the Planning Committee.
11.1. To receive an overview of planning applications, new and approved.
12. Estate Management Committee – Cllr Conway
12.1. To reconsider the use of the former flat at the rear of the office property, following planning permission for change of use from residential to office.
12.2. To consider the quote for an additional CCTV camera for the rear of the parish office and an upgrade to an 8-channel monitor at a cost of £801.80 (excluding VAT).
13. Recreation Committee – Cllr Cox following a meeting held on 23 June 2022.
13. 1. To receive an update on the refurbishment of Parkfield play area.
13.2. To receive an update on installation of new fencing at Elmtree play area and Parkfield play area.
13.3. To consider the renewal of the pedestrian and vehicle/machinery access gates to Parkfield playing field and play area (not including the vehicle access gates from Northfield Road.)
14. Community Speed Watch – to consider the purchase of a reactive speed sign at a cost of £2,500 plus £300 for the Road Safety Partnership to install. – Cllr Cox.
15. To consider the proof for the village map and agree any amendments.
16. Christmas 2022 - To consider ways to celebrate.
16.1. To consider placing a large Christmas tree (16 ft) outside the Memorial Garden (if LCC Highways permit).
16.2. To consider the expenditure for a large Christmas tree (16ft) at a cost of £120.00 +VAT and delivery. (The cost of this may be covered by a donation from a local business.)
17. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. Environment Agency – Information and support for raising awareness of flood risk and management in Ruskington.
b. Citizens Advice – information for migrant workers and the EU Settlement Scheme.
c. Rural Policing Team - Newsletter.
d. LCC – Parish and County Council news.
e. LCC – Minerals and Waste Consultation.
f. NKDC – Code of Conduct Briefings
g. LIVES - Invitation to an open/information day.
18. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
19. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
20. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following legal and staffing matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
21. To consider an apprentice or office assistant role to assist the Clerk and RFO in the administration of the Parish Council. (Information circulated prior to the meeting.)
22. To receive an update on the vacancy for a Parish Caretaker.
23. To receive an update on the performance, support, and welfare of a Parish Council employee.
24. Village Hall matters.
End of agenda:
Abbreviations: LALC- Local Association of Local Councils
NKDC – North Kesteven District Council
LGA – Local Government Association.
Ruskington Parish Council
The Parish Office, 7-9 High Street North, Ruskington, Sleaford, Lincolnshire, NG34 9DY
Tel: 01526 834483 Email: clerk@ruskingtonpc.org.uk
Chairman of Council - Cllr G Conway I Clerk to the Council - Mrs Kathryn Locke I RFO - Miss Kirsty Sinclair