14 June 2022
Notice of a meeting of
Ruskington Parish Council
Dear Sir/Madam,
I hereby give you notice that a meeting of Ruskington Parish Council will be held on Tuesday 14 June 2022 at the Winchelsea Centre, 11 High Street North, Ruskington, NG34 9DY at 7pm. Members of the public and press are welcome to attend, and a public session will commence at the start of the meeting for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke |
K H Locke |
Date: 9 June 2022 |
Agenda
1. Apologies for absence. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive Declarations of Interest under the Localism Act 2011- being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
3. To approve as a correct record the notes of Annual Parish Council Meeting held on Tuesday 10 May 2022.
4. To approve as a correct record the notes of the ordinary meeting held on Tuesday 11 April 2022.
5. Financial Matters (Information previously circulated).
5.1. To consider approval of payments made in May 2022.
5.2. To consider approval of the bank reconciliations for May 2022.
5.3. To receive the internal auditor’s report.
5.4. To complete via vote all statements of the Annual Governance Statement 2021/2022 (Section 1) of the Annual Governance and Accountability Return.
5.5. To approve via vote the Accounting Statements 2021/2022 (section 2) of the Annual Governance and Accountability Return.
5.6. To approve the end of year bank reconciliation for 2021-2022.
6. To receive an update on the co-option to Ruskington Parish Council.
7. To review and adopt the following policies:
7.1. Safeguarding policy
7.2. Document retention policy
7.3. Environment Policy
7.4. Draft volunteer Policy
8. To consider a request by Cllr Tonge to use the public toilets on Church Street for the Party in The Carpark organised by the Shoulder of Mutton.
9. Environment Committee - Cllr Conway, Chairman of the Environment Committee.
9.1. To consider the use of a lockable skip on a rolling programme for removal of Council waste, its location and expenditure.
9.2. To receive an update on the meeting with the Co-op re access to and a possible extension of the community garden.
9.3. To consider the quotes for a ramp to enable wheelchair access to the community garden, if available.
10. Planning Committee - Cllr Cunningham, Chairman of the Planning Committee.
10.1. To receive an overview of planning applications, new and approved.
10.2. To consider recommendations by the planning committee, if any, for the consultation on the Leasingham and Roxholm Neighbourhood Plan.
11. Estate Management Committee – Cllr Conway
11.1. To receive an update on the plans and planning application for the rear of the parish office property.
11.2. To receive quotes for: -
a) the installation of electricity to the new shed, a fan to the storeroom, and remove a heater from the storeroom.
12. Recreation Committee – Cllr Cox
12.1. To receive an update on the refurbishment of Parkfield play area following a pre-installation meeting with Wicksteed on 8 June 2022.
12.2 To receive an update on the fencing for Elmtree and Parkfield play areas.
12.3. To consider the quote to replace the mushroom table in Elmtree play area.
13. To receive feedback and ideas for projects from the Annual Parish Open Day (meeting) held on 2 June 2022. (Information circulated prior to the meeting.)
13.1. To consider holding a summer event at the playing fields.
13.2. To consider setting up an events committee for the organising of events.
13.3. To consider an email newsletter to improve communication with residents, at a cost of approx. £15 per month.
14. Correspondence - for information only. (Circulated to Councillors prior to the meeting).
a. NHS Lincolnshire Clinical Commissioning Group – request to share health information in the Signpost magazine/ Council website.
b. Kompan – invitation to attend a fitness equipment roadshow.
c. NKDC – consultation letter regarding Leasingham and Roxholm Neighbourhood Plan.
d. Safer Together Coordinator - Priorities for the neighbourhood policing teams.
e. Curo-links – request for a donation towards a chemical toilet or field shelter.
f. Lincolnshire Partnership NHS Trust- older person’s event being held in Navenby.
15. To receive Councillors’ reports for information only and items for inclusion on the next agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
16. To receive District and County Councillors’ Reports – for information only. (Any items raised for decision will appear on the agenda for the next meeting.)
17. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following legal and staffing matters. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
18. To consider an apprentice role following a meeting with Lincoln College on Thursday 26 May 2022. (Information circulated prior to the meeting.)
19. To receive an update on the vacancy for a Parish Caretaker.
20. Village Hall matters.
End of agenda: