26 June 2024 - Extra-ordinary Meeting
Ruskington Parish Council
Minutes of an extra ordinary meeting of Ruskington Parish Council held on Wednesday 26 June 2024 at the Parish Office 7-9 High Street North Ruskington, NG34 9DY at 7pm.
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Present: |
Chairman |
Cllr O Ditch |
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Councillors: |
C Bain, G Cox, S Cotter, D Conway, M Trolley, AE Jennings, |
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Also, in attendance: |
Mrs Kathryn Locke – Clerk to Council |
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Apologies: |
Cllr Tomlinson |
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No members of the public were in attendance.
The Chairman opened the meeting at 7.00pm.
1. Apologies for absence.
Cllr Tomlinson was unable to attend the meeting and had sent apologies.
Action: The Council RESOLVED to accept Cllr Tomlinson’s apologies. Proposed by Cllr Conway, seconded by Cllr Bain and approved unanimously.
2. Declarations of interest and to consider applications for dispensations in relation to DPIs.
None were declared at this time.
3. To approve the notes of the meeting held on Tuesday 11 June 2024 as accurate Minutes.
Action: The Council RESOLVED to approve the notes as accurate Minutes. Proposed by Cllr Jennings, seconded by Cllr Conway and approved unanimously.
4. To consider /approve the Financial Regulations (following review and receipt of updated model document from LALC).
Action: The Council RESOLVED to adopt the Financial Regulations. Proposed by Cllr Ditch, seconded by Cllr Bain and approved unanimously.
5. Financial matters.
Information had been circulated prior to the meeting and the Clerk responded to questions raised.
5.1. To approve the end of year bank reconciliation for 2022-2023.
Action: The Council RESOLVED to approve the end of year bank reconciliation. Proposed by Cllr Jennings, seconded by Cllr Trolley and approved unanimously.
5.2. To receive the report from the internal auditor following the end of year audit on 21 June 2024.
The report had been circulated prior to the meeting and this was discussed. The internal auditor to be asked to clarify a couple of their recommendations.
5.3. To complete via vote all statements of the Annual Governance Statement 2023/2024 (Section 1) of the Annual Governance and Accountability Return.
Each statement in Section 1 was read out individually for Council to consider and vote on.
Action: The Council RESOLVED by vote to approve all statements on of the Annual Governance and Accountability Return (Section 1) for 2023-2024. Proposed by Cllr Trolley, seconded by Cllr Jennings and approved unanimously.
5.4. To approve via vote the Accounting Statements 2023/2024 (Section 2) of the Annual Governance and Accountability Return.
Each statement in Section 2 was read out individually for Council to consider its accuracy.
Action: The Council RESOLVED to approve by vote the accuracy of the Accounting Statements (Section 2) of the Annual Governance and Accountability Return for 2023-2024. Proposed by Cllr Jennings, seconded by Cllr Trolley and approved unanimously.
6. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual matters.
Action: The Council RESOLVED to exclude the public and press to discuss the contractual matter below. Proposed by Cllr Cotter, seconded by Cllr Bain and approved unanimously.
The Chairman closed the meeting at 7.45pm. The meeting reconvened at 7.50pm.
7. To consider the renovation and conversion of the parish office property and agree the next steps with the contractor.
Action: The Council RESOLVED a payment of £50,000 to be paid to the contractor on 27 June. The balance of £6,381.76 to be paid on satisfactory completion of snagging work. The contractor to be asked to advise when the floor layer would be able to measure and quote for the floor coverings. Proposed by Cllr Ditch, seconded by Cllr Trolley and approved with five votes for and two abstentions.
The Chairman closed the meeting at 20.00hrs.