Committee Agendas 1 April 2024 - 31 March 2025

Notice of a meeting of the  Estate Management & Planning Committee

Dear Sir/Madam,

I hereby give you notice that a meeting of the Estate Management and Planning Committee of Ruskington Parish Council will be held on Monday 28 October 2024 at 6.30pm at Ruskington Parish Office, High Street North, Ruskington, NG34 9DY. A public session will commence at 6.30pm and members of the public and press are welcome to attend and may ask questions or make short statements to the Committee at this time. Due to the venue, please contact the Clerk in advance of the meeting for this to be arranged. Alternatively, you may submit a question or short statement to the Clerk in advance of the meeting.

All Councillor Members of the Estate Management and Planning Committee are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.

Agenda

1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.

2. To receive declarations of interest and consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.

3. To approve the notes of the committee meeting held on 3 September 2024 as accurate Minutes.

4. To receive the EPC ratings for the parish office and the rear office.

   4.1. To receive an update on the leasing of the office units.

   4.2. To consider the Heads of Terms and other documentation required for the leasing of the rear office spaces.

   4.3. To agree the next steps in the leasing of the office spaces, including the purchase of any window blinds, and furniture for the reception /waiting room area.

   4.4. To consider the purchase of a reception desk, seating, and information display stands for the parish office to enhance the experience for the public.

5. To receive the proposed plans for the pavilion, including the community cafeteria.

   5.1. To consider how the pavilion cafe will be managed for recommending to Council.

   5.2. To consider the heating of the pavilion for recommending to Council, and the removal of the gas supply.

   5.3 To consider the heating of hot water for the sinks in the pavilion for recommending to Council.

   5.4. To respond to the questions from the architect regarding the pavilion renovation for recommending to Council.

   5.5. To respond to the questions from the architect regarding an extension to the carpark at Parkfield playing fields which is to be submitted as part of the planning application for the pavilion.

(Items 5.4 and 5.5 - Please note, the Recreation and Environment Committee has responded to some of these questions following a meeting on 21 October 2024.)

6. To consider the quotes for insulating the water tanks in the changing rooms as the current tanks are non-compliant with the latest legislation, if available.

7. To receive the results of the public survey for the renovation of the lychgate.

   7.1. To receive the quotes for the renovation of the lychgate, if available, and agree the heritage contractor for recommending to Council.

   7.2. To consider using a Go Fund Me platform for residents to donate towards the renovation of the lychgate (following advice from LALC regarding donations).

8. To consider the planning applications received from NKDC.

   a. Application Reference: 24/1152/HOUS

Proposal: Remove 10ft Conifer Hedge and replace with 6 ft Fence

Location: 1 Nene Close Ruskington Sleaford Lincolnshire NG34 9HJ

   b. Reference: 24/1225/TPO T1

Description of works:  T1. Hawthorn - Fell and remove due to cavity in the base of the trunk.

T2&T3 - Hawthorn - Reduce canopy by approx. 2m and shape. T4 - Hawthorn Bush - Reduce by approx. 1m and shape.

Location: 3 Whitehouse Road, Ruskington, Sleaford, Lincolnshire, NG34 9TP 

9. To agree a date for the next committee meeting.

10. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual matters below.  Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.

11. To receive an update on the parish office renovation and agree the next steps.

12. To consider a deep clean of the parish office and rear offices following the renovation work to remove dust and debris.

13. To consider the cleaning arrangements for the rear of the offices including the communal kitchen and toilet.

14. To consider the Section 25 notice from NKDC regarding renewal of the lease for the public toilets on Church Street.