25 November 2024 - Estate Management & Planning Committee
Notice of a meeting of the Estate Management & Planning Committee
Dear Sir/Madam,
I hereby give you notice that a meeting of the Estate Management and Planning Committee of Ruskington Parish Council will be held on Monday 25 November 2024 at 6.30pm at Ruskington Parish Office, High Street North, Ruskington, NG34 9DY. A public session will commence at 6.30pm and members of the public and press are welcome to attend and may ask questions or make short statements to the Committee at this time. Due to the venue, please contact the Clerk in advance of the meeting for this to be arranged. Alternatively, you may submit a question or short statement to the Clerk in advance of the meeting.
All Councillor Members of the Estate Management and Planning Committee are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K. H. Locke Clerk to the Parish Council |
K. H. Locke |
Date: 20 November 2024 |
Agenda
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive declarations of interest and consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
3. To approve the notes of the committee meeting held on 28 October 2024 as accurate Minutes.
4. To receive the quotes for the purchase of a reception desk, seating and information stand for the parish office to enhance the experience for the public.
4.1 To agree the expenditure for purchasing window blinds, and furniture for the reception /waiting room area at the rear of the property.
5. To receive an update on the planning application for the pavilion.
6. To receive the additional quotes for heating the changing rooms using the solar panels, if available.
7. To consider new planning applications received from NKDC that have not already been considered by Council.
8. To receive/ consider the draft reports from the Fire Risk Assessments undertaken by CQMS on 4 November 2024.
9. To agree a date for the next committee meeting.
10. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the following contractual matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Council will be convened immediately.
11. To receive an update on the parish office renovation and agree the next steps. This will include an inspection of the work completed in reference to the agreed contract of works.
12. To consider the quotes for a deep clean of the parish office and rear offices following the renovation work to remove dust and debris.
13. To consider the quotes for weekly cleaning of the office units, waiting area and communal kitchen and toilet.
14. To respond to the questions from Mundy’s Letting Agency regarding the letting of the offices, following a visit on Monday 18 November 2024.
14.1. To consider the disposal of waste from the office units.
14.2. To consider the use of the communal facilities by tenants for informing the lease/licence agreement and agree any regulations that may be required.
14.3. To consider the next steps, including any expenditure required, for the leasing of the office units.
15. To consider the terms for the renewal of the lease for the public toilets on Church Street.
15.1. To consider the next steps and any expenditure required to extend the lease of the public toilets on Church Street, including any legal fees.
15.2. To consider future funding opportunities for the refurbishments of the public toilets.