Committee Agendas - 1 April 2025 - 31 March 2026

Notice of a meeting of the Finance Committee

Dear Sir/Madam,

I hereby give you notice that a meeting of the Finance Committee of Ruskington Parish Council will be held on Tuesday 1 July 2025 at 6.30pm at Ruskington Parish Office, 7-9 High Street North, Ruskington, NG34 9DY. Members of the public and press are welcome to attend and may ask questions or make short statements to the Committee at this time.

All members of the Finance Committee are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.

Agenda

1. To elect a Chairman for the remainder of the civic year.

2. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.

3. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs.  The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.

4. To approve as a correct record the notes of the last meeting held on 29 April 2025.

5. To review the accounts and schedule of reserves at the end of the first quarter of the financial year and agree any recommendations for making to Council. (Information circulated prior to the meeting.)

6. To consider community projects for the CIL money awarded from NKDC. (Information previously circulated).

7.  To review the following Council documents and agree any amendments for recommending to Council: -

   7.1. Risk Management Scheme.

   7.2. Freedom of Information Publication Scheme & Schedule of Charges.

   7.3. Community Grant Application Form. (Grant applications are considered at the October meeting of Council.)

8. To consider the format for a report for the RFO to provide an overview of Council finances at Council meetings. This is in addition to the detailed financial information already provided.

9. To consider the expenditure of £1,560.00 for a contractor to undertake a 50% pollard (reduction) of the two sycamore trees at the entrance from Lincoln Road to Horseshoe Hollow, to prevent the trees overhanging residential properties and the footpaths, to prevent interference with the BT line, and to reduce the sail effect of the trees in high winds. (It is proposed that the trees then be pollarded every 2- 3 years.)

10. To consider the revised expenditure for the Caretakers to improve the path in the Garden of Remembrance. (The path project has previously been agreed.)

11. To consider fundraising options for Council to raise money for projects - Cllr Bain.

12. To confirm the date for the next scheduled Finance Committee meeting as Tuesday 7 October 2025 at 6.30pm. (Commencement of budget setting and review of community grant applications.)

13. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the staffing matters below.  Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Committee will be convened immediately.

14. To consider a recommendation from Cllr Ditch, and a review of staff pay, for informing the 2026 -2027 budget.