7 October 2025 - Finance Committee
Notice of a meeting of the Finance Committee
Dear Sir/Madam,
I hereby give you notice that a meeting of the Finance Committee of Ruskington Parish Council will be held on Tuesday 7 October 2025 at 6.30pm at Ruskington Parish Office, 7-9 High Street North, Ruskington, NG34 9DY. Members of the public and press are welcome to attend and may ask questions or make short statements to the Committee at this time.
All members of the Finance Committee are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
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Signed: K H Locke Clerk to the Parish Council |
K H Locke |
Dated: 1 October 2025 |
Agenda
1. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
2. To receive declarations of interest and to consider applications for dispensations in relation to DPIs. Disclosure of Pecuniary and Non-Pecuniary Interests is to be in accordance with the Localism Act 2011 and to consider any applications for dispensations in relation to DPIs. The need for Disclosure is to be based upon agenda items or at any suitable time during the Meeting when it becomes apparent to a Member.
3. To approve as a correct record the notes of the last meeting held on 1 July 2025.
4. To receive / consider the end of year external audit report for FY 2024-2025 from PKF Littlejohn. (Information circulated prior to the meeting and displayed as prescribed.)
4.1. To consider the length of time to display the Notice of Conclusion of Audit, along with the certified AGAR (Sections 1, 2 & 3). The previous statute required 14 days.
5. To receive and review the accounts and schedule of reserves at the mid-point of the financial year. (Information circulated prior to the meeting.)
6. To review /approve the Council’s regular payments list (standing orders and direct debits).
6.1. To consider the RFO setting up a direct debit for the HMRC payments.
7. To review the Annual Investment Strategy and agree any recommendations for making to Council.
8. To review the bank signatories and agree any recommendations for making to Council.
9. To consider the grant applications received from Ruskington community groups and agree the awards for recommending to Council at its meeting on 14 October 2025.
10. To receive an update on the s106 claim and Deed of Variation for the Flaxwell Fields development on Lincoln Road.
11. To receive the allotment fees from 1 October 2026 as approved by Council on 9 September 2025 for informing the budget for FY 2026-2027. (£45.00 per plot, plus £50.00 refundable deposit for new allotment holders and for existing allotment holders who lease additional plots.)
12. To consider the budget requirements for FY 2026-2027 based on the Council’s action plan, approved project expenditure, required health and safety inspections, and requests for projects, equipment, maintenance and event planning from Council’s committees.
13. To resolve whether to exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, to discuss the staffing matters below. Should this resolution be passed, members of the public and press will be required to leave the meeting. The meeting will end, and a further meeting of the Committee will be convened immediately.
14. To consider correspondence and a draft final invoice from the contractor undertaking the renovation of the lychgate and agree the next steps for recommending to Council.
15. To consider the recommendations from the HR Cttee regarding staff pay, sick pay, and working hours for FY 2026-2027, if available.
16. To consider the requirements for a third, part time, caretaker, if available.
17. To consider recommendations from the HR Cttee regarding staff pensions for FY 2026-2027, if available.
18. To adjust the budget as required to include any financial recommendations from the staff wages and pension resolutions, above, for recommending to Council.
19. To consider the correspondence from the Energy Ombudsman, dated 19 September 2025, concerning the exit fee from an electricity supplier, and recommend a response.
20. To agree the dates for the next two Finance Committee meetings (budget and precept setting).
End of agenda.